Introduction

In this article, you will learn how to export group members to CSV in Google Workspace efficiently. It helps you to manage your group members in your organization. One of the common tasks is exporting group members to a CSV file, which can be a time-consuming and tedious process. However, with the help of the xFanatical Foresight Automation tool, this task can be simplified and streamlined.

In this article, you will learn how to export group members to CSV in Google Workspace efficiently. It helps you to manage your group members in your organization. One of the common tasks is exporting group members to a CSV file, which can be a time-consuming and tedious process. However, with the help of the xFanatical Foresight Automation tool, this task can be simplified and streamlined. Illustration of how to export group members to CSV in Google Workspace with xFanatical Foresight Automation Introducing xFanatical Foresight Automation xFanatical Foresight is a platform which helps to automate and streamlines the Google Workspace workflows. It’s a cutting-edge automation platform, providing a no code environment to work. It permits administrators and users to create intricate business workflows, which consumes a lot more time doing it natively. Although the Google Admin console has the feature to export group members to CSV, the limitation is 5000 users only . With xFanatical Foresight you can do it without writing any code and no limitation, while ensuring work efficiency, data integrity, and security. This is the edge of Foresight over the Admin console. Here is how Foresight will work in this scenarios It can make a CSV file of export group members. Foresight can store exported CSV directly to your Google Drive folder. Furthermore, it can automate the sending email process with a CSV link of exported group members to the IT manager. Illustration of how to export group members to CSV in Google Workspace with xFanatical Foresight Automation

Introducing xFanatical Foresight Automation

xFanatical Foresight is a platform which helps to automate and streamlines the Google Workspace workflows. It’s a cutting-edge automation platform, providing a no code environment to work. It permits administrators and users to create intricate business workflows, which consumes a lot more time doing it natively. Although the Google Admin console has the feature to export group members to CSV, the limitation is 5000 users only . With xFanatical Foresight you can do it without writing any code and no limitation, while ensuring work efficiency, data integrity, and security. This is the edge of Foresight over the Admin console.

Here is how Foresight will work in this scenarios 

  • It can make a CSV file of export group members.
  • Foresight can store exported CSV directly to your Google Drive folder.
  • Furthermore, it can automate the sending email process with a CSV link of exported group members to the IT manager.

Automation Setup Instructions

In this section, we will guide you through the automation setup in xFanatical Foresight. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy).

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Rules page, and click the new rule button.
  3. In the Select a trigger screen, select Manual Trigger.
    Manual-trigger
  4. Click the Next button.
  5. In the Select an action screen, select List group members action. 
    Click Next. On the Select an action screen, click the List group members action.
  6. In the Edit actions > List group members screen,
    1. If you’re using this action for the first time, you will see Sign in with Google button. Click on it, and authorize xFanatical Foresight the necessary permissions to automate on behalf of your Google account.
      Sign in with google button list group members edit action screen
    2. Configure Group email for the group, from which you need to export the members.
      Configuring Group email field on List group members edit actions screen Configuring Group email field on List group members edit actions screen
    3. (Optional) If you want more information about user’s, you can configure the Columns field for more details. By default Group Email, Member Email and Member Type are selected.
      List of columns field option for list group member action
  7. Click the Add Next Action button.
    Add next action on list group member edit action screen Add next action on list group member edit action screen
  8. In the Select an action screen, select Upload data to drive action.Select upload data to drive action to store the CSV file.
  9. In the Edit actions > Upload data to Drive screen,
    1. If you’re using this action for the first time, you will see Sign in with Google button. Click on it, and authorize xFanatical Foresight the necessary permissions to automate on behalf of your Google account.
      Alt: Sign in with google button upload data to drive edit action screen Alt: Sign in with google button upload data to drive edit action screen
    2. Select GroupMembers CSV Download Link variable from the List group members action in CSV File URL field.
    3. Select Google Drive folder where CSV needs to be stored.
      Configuring CSV file URL and Google drive folder fields on Upload data to drive edit action screen
    4. Click the Add Next Action button.
  10. In the Select an action screen, select Email action.
    Select Email action on select an action screen.
  11. In the Edit actions > Email screen,
    1. If you’re using this action for the first time, you will see Sign in with Google button. Click on it, and authorize xFanatical Foresight the necessary permissions to automate on behalf of your Google account.
      Sign in with google button on Email edit action screen
    2. Enter the email address in the To field, and add a subject in the Subject field.
      Configuring To and Subject fields on Email edit action screen
    3. Compose the Email body with GroupMembers CSV download link variable from List group members action from icon, which will attach CSV file link.
      Composing email body with CSV Download link on Email edit action screen
  12. After completing email writing click the Review button.
  13. Enter Rule name as per your choice, and click the Create button at the bottom.
    Backend group member list rule name configuring on Rule review screen
  14. The Automation rule is created.
    Backend Group member list rule on xFanatical Foresight rules page
    xFanatical Foresight workflow for exporting group members to CSV in Google Workspace
Verify Automation

Verify Automation

To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions demonstrate how the xFanatical Foresight automates the export group members to CSV in google workspace.

  1. Go to the Rules page.
  2. Find the Backend Group member list rule.
  3. Click the play button button of the rule.
    Backend Group member list rule with play button on xFanatical Foresight rules page
  4. Wait momentarily, and you will get a notification on the top right of xFanatical Foresight. In the notification message, click View log.
    Notification of successful execution of Backend Group member list rule with view log button
  5. In the log, you can see Group email, Google drive file link, Google Drive folder, and Email receiver.
    Log of successful execution of Backend group member list rule contains group email, and CSV file google drive link.
  6. You can confirm the email sent to the manager, which contains the CSV file link.
    Email Verification of rule successful execution.

Conclusion

xFanatical Foresight streamlines the process of exporting group members to CSV in Google Workspace. A step-by-step guide is available to ensure data integrity and security are maintained during the export process. Using xFanatical Foresight, you can effortlessly manage and organize your group members, and invest valuable time for more important tasks.

If you have yet to install xFanatical Foresight, check out this quick start.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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