Introduction

In this article, you will learn how to bulk move Chrome devices to an organizational unit in Google Workspace with xFanatical Foresight efficiently. It helps you to manage your Chrome devices in your organization. K-12 schools today are often challenged with managing numerous Chrome devices across various organizational units. The complexity of this management escalates when administrators need to move many devices between organizational units. However, with the help of the xFanatical Foresight Automation platform, this task can be simplified and streamlined.

Illustration of bulk move chrome device to Organizational Unit in Google Workspace with xFanatical Foresight Automation
Illustration of bulk move chrome device to Organizational Unit in Google Workspace with xFanatical Foresight Automation

Manually moving Chrome devices between organizational units can be a difficult and error-prone task for administrators. This process necessitates updating device settings, assigning new user groups or profiles, and ensuring minimal disruption for end-users. These manual efforts become increasingly challenging when managing numerous devices. Here xFanatical Foresight can bulk move the Chrome devices between organizational units, ensuring a smooth and efficient transition.

Introducing xFanatical Foresight Automation

xFanatical Foresight is a platform which helps to automate and streamlines the Google Workspace workflows. In today’s fast paced business environment, efficiency is the key. xFanatical Foresight automation permits administrators and users to create intricate business workflows, which consumes a lot more time doing it natively. It simplifies the process of bulk moving Chrome devices to the Organizational Unit, so you can take care of more important tasks.

Automation Setup Instructions

In this section, we guide you through the automation setup in xFanatical Foresight. We have 2 ways to set up automation rules, Set up automation from a template and Set up automation from scratch. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From a Template

Set Up Automation From a Template

Supported plans: xFanatical Foresight Elite plan.

To set up this automation, the admin needs to extract the list of chrome devices from the google workspace, then the list will be uploaded to the automation rule to move chrome devices to OU in bulk.

The workflow has 2 rules.

  • Rule 1 lists and exports chrome devices to a CSV file, including the device id, serial number, status, last policy sync, and user. Admin needs to edit the CSV file to keep only the Chrome devices they want to move to OU.
  • Rule 2 takes the extracted and edited CSV file from Rule 1 as input, and bulk moves Chrome devices to OU listed in the file.

Rule 1: Export chrome devices

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Templates page.
  3. Search Bulk move chrome devices to another organizational units template, and click on it.
    Bulk move chrome devices to another organizational units template on xFanatical Foresight templates page
  4. In the Templates > Bulk move chrome devices to another organizational units page, click Copy rule 1.
    Bulk move chrome device template page with copy rule 1 button

  5. For the first time use of the template rule, an dialog Action needed will display requesting necessary permissions required to copy the rule. Click Connect with Google and authorize the permissions.
  6. Upon authorization, a dialog titled Copy of Export chrome devices will display.
  7. Click Next.
  8. Click Review.
  9. In the Review screen,
    1. In the Rule name, customize the Rule name.
      Copy of export chrome devices rule review screen
    2. Click Create.
  10. The rule is created in the Rules page.
    Copy of export chrome devices rule on xFanatical Foresight rules page
    xFanatical Foresight workflow for exporting chrome devices in Google Workspace.

Rule 2: Bulk move chrome devices to organizational unit

  1. Go back to the Templates page.
  2. Search Bulk move chrome devices to another organizational units template, and click on it.
  3. In the Templates >  Bulk move chrome devices to another organizational units  page, click Copy rule 2.
    Bulk move chrome device template page with copy rule 2 button
  4. Click Next.
  5. In the Edit Actions > Move Chrome device to OU screen,
    1. In the Organizational unit field, select the appropriate Organizational Unit where chrome devices would be transferred.
    2. Click the Review button.
      Configuring Organizational unit field on move chrome device to OU edit action screen
  6. In the Review screen,
    1. In the Rule name, customize the Rule name.
      Copy of Bulk move chrome devices to another organizational units rule review screen
    2. Click Create.
  7. The rule is created in the Rules page.
    Copy of Bulk move chrome devices to another organizational units rule on xFanatical Foresight rules page
    xFanatical Foresight workflow for bulk moving chrome devices to other Organizational Units in Google Workspace.
Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy).

Rule 1: Export chrome devices

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Rules page, and click the new rule button button at the bottom right to create a new rule.
  3. In the Select a trigger screen, select the Manual trigger.
    Select the manual trigger for the Export user's organizational unit information rule.
  4. Click Next.
  5. In the Select an action screen, select the List Chrome devices action.
    On the Select an action screen, click the List Chrome devices action
  6. In Edit actions > List Chrome devices screen,
    1. If you’re using this action for the first time, you will see Sign in with Google button. Click on it, and authorize xFanatical Foresight the necessary permissions to automate on behalf of your Google account.
      Sign in with Google button on List chrome devices edit action screen
    2. Click Review.
  7. In the Review screen,
    1. Enter the Rule name.
      Export chrome devices rule review screen
    2. Click Create.
  8. The automation rule is created.
    Export chrome devices rule on xFanatical Foresight rules page
    xFanatical Foresight workflow for exporting chrome devices in Google Workspace.

Rule 2: Bulk move chrome devices to organizational unit

  1. Download the Sample CSV file for the automation rule creation process.
    Sample CSV for bulk move chrome device to OU rule setup
  2. Go to the Rules page.
  3. Click the New Rule new rule button button.
  4. In the Select a trigger screen, select the Data Uploaded trigger.
    Select data uploaded trigger for update department information by user's organizational units rule.
  5. In the Edit trigger > Data uploaded screen,
    1. Click Choose a CSV file or drop it here to get started.
    2. Select the CSV file downloaded in Step 1, and wait for the CSV file to be analyzed.
    3. Click Next.
  6. In the Select an action screen, select the Move Chrome devices to OU action.
    Selecting move chrome device to OU action on select an action screen
  7. In the Edit actions > Move chrome device to OU screen,
    1. If you’re using this action for the first time, you will see Sign in with Google button. Click on it, and authorize xFanatical Foresight the necessary permissions to automate on behalf of your Google account.
      Sign in with google button on move chrome device to OU edit action screen
    2. In the Device ID, select the Device ID variable from the Data uploaded trigger.
    3. In the Organizational unit, select the Organizational Unit to which Chrome devices should be transferred.
    4. Click Review.
      Configuring device id and organizational unit on move chrome device to ou
  8. In the Review screen,
    1. Enter the Rule name.
      Bulk move chrome device to another ou rule review screen
    2. Click Create.
  9. The automation rule is created.Bulk move chrome device to another ou rule on xFanatical Foresight rules page
    xFanatical Foresight workflow for bulk moving chrome devices to other organizational units in Google Workspace.
Verify Automation

Verify Automation

To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions demonstrate how the xFanatical Foresight automates the bulk moving Chrome devices to the Organizational Unit.

  1. Go to the Rules page.
  2. Find the Copy of Export chrome devices rule, and click the play button button.
    Copy of export chrome device rule with play icon on xFanatical Foresight rules page
  3. Wait momentarily, and you will get a notification at the top right of xFanatical Foresight. In the notification message, click View log.
    Notification of copy of export chrome devices rule
  4. In the Logs > Log details page, click the here button to download the Chrome devices CSV file.
    Log of bulk export chrome devices
  5. Edit the CSV file, keep only the chrome device rows you want to move to OU, and delete the rest rows. Learn more about Editing CSV file in Google Sheets.
    Edited CSV file for bulk move to OU
  6. For demonstration purposes, here’s an example of a Chrome device in Google Admin Console’s chrome devices page. Currently the Chrome device is in xFanatical Edu Demo OU.
    Google Admin Console chrome device page, shows current OU.
  1. Go to the Rules page.
  2. Find the Copy of Bulk move chrome devices to another organizational units rule.
  3. Click the upload-button. button, and select the CSV file you edited in Step 5.
    Copy of Bulk move chrome device to another ou rule with upload icon on xFanatical Foresight rules page

  4. Wait momentarily, and you will get a notification at the top right of xFanatical Foresight. In the notification message, click View log.
    Notification of copy of bulk move chrome devices to another OU rule
  5. In the Logs > Log details page, confirm that chrome devices have been moved to the selected organizational unit.
    Log of bulk move chrome devices to another OU rule
  6. Go back to Google Admin Console’s chrome devices page, and confirm that the chrome device has been moved to the configured OU.
    Chrome device page on Google admin console shows current OU

Conclusion

Bulk moving chrome devices to the Organizational Unit in Google Workspace using xFanatical Foresight is a game changer for your chrome devices management. By leveraging its intuitive interface and powerful automation capabilities, you can streamline your automation process and ensure effective management in your teams. With xFanatical Foresight, you can effortlessly move, export, and manage your chrome devices, and invest valuable time for more important tasks.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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