Introduction

This blog explains how to bulk suspend users in Google Workspace effortlessly using xFanatical Foresight. With its powerful automation capabilities, you can quickly identify inactive or offboarded users, suspend their accounts in bulk, and maintain tighter control over your organization’s security. This automated process eliminates manual work, saves time, and ensures consistent, compliant user management across departments.

Illustration of how xFanatical Foresight automates bulk suspension of Google Workspace users
Illustration of how xFanatical Foresight automates bulk suspension of Google Workspace users

Introducing xFanatical Foresight Automation

xFanatical Foresight is a powerful automation tool designed specifically for Google Workspace. It enables administrators to efficiently bulk suspend users with minimal effort. With its advanced features and intuitive interface, xFanatical Foresight simplifies the process of managing inactive or departing users. You can quickly suspend multiple accounts in bulk, enhancing security and compliance, while automated notifications keep stakeholders informed without manual intervention.

Automation Setup Instructions

In this section, we guide you through the automation setup in xFanatical Foresight. We have 2 ways to set up automation rules, Set up automation from a template and Set up automation from scratch. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From a Template

Set Up Automation From a Template

Supported plans: xFanatical Foresight Elite plan.

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Templates page.
  3. Search for Bulk suspend users in Google Workspace and click on it.
    In the Templates, search for Bulk suspend users in Google Workspace template in xFanatical Foresight
  4. In the Templates > Bulk suspend users in Google Workspace page, click Copy rule.
    Bulk suspend users in Google Workspace page, click the Copy rule button to duplicate the automation rule
  5. For the first time use of the template rule, an dialog Action needed will display requesting necessary permissions required to copy the rule. Click Connect with Google and authorize the permissions.
  6. Upon authorization, a dialog titled Copy of Bulk suspend users in Google Workspace will display.
  7. Click Next. The rule is auto-configured. No configurations required. 
  8. Click Review.
  9. In the Review screen,
    Bulk Suspend Users, provide rule name and create rule
    1. In Rule name, customize the automation rule name.
    2. Click Create.
  10. The rule is created in the Rules page.
    Bulk suspend users in Google Workspace workflow 
    xFanatical Foresight workflow for bulk suspend users in Google Workspace.
Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy).

  1. Create a Google Sheet with a User Email column. Once completed, click File > Download > Comma Separated Comma (.csv) to download the Google Sheet as a CSV file.
    Prepare a CSV file to upload into the rule
  2. Sign into xFanatical Foresight with your Google Admin account. 
  3. Go to the Rules page. 
  4. Click the New Rule The New Rule button in xFanatical Foresight button.
  5. Select Data Uploaded trigger from the Select a trigger screen.
    Select the data uploaded trigger for the rule.
  6. Click the Choose a CSV file created in Step 1.
  7. Click the Next button.
  8. In the Select an action screen, select Suspend user action.
    Suspend user action
  9. In the Edit actions > Suspend user screen,
    Select user email to be suspended and review the rule
    1. In the Primary email field, select the User email variable from the Data uploaded trigger.
    2. Click Review.
  10. In the Review screen,
    Bulk Suspend Users, provide rule name and create rule
    1. In Rule name, give your rule a name for easy identification.
    2. Click Create.
  11.  The automation rule is created.
    Bulk suspend users in Google Workspace workflow
    xFanatical Foresight workflow for bulk suspending Google Workspace users.
Verify Automation

Verify Automation

To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions demonstrate how xFanatical Foresight automates the bulk suspending users in Google workspace.

  1. Go to xFanatical Foresight.
  2. Go to the Templates page.
  3. Search Bulk Suspend Users in Google Workspace and click on it.
  4. Click on the Download sample CSV file button, or if you set up automation from scratch, then just use the CSV file which you have created.
    Download CSV file from bulk suspend users
  5. In the User Email column, remove the sample user emails, and add the real primary email address of users to suspend.
  6. Go to the Rules Page.
  7. Click on the upload-button. of Bulk Suspend Users in Google Workspace rule.
    Upload CSV to bulk suspend users in Google Workspace rule
  8. Upload the CSV file, which is set up in Step 5.
  9. Wait for the success notification, and click on the View log button.
    A notification will be triggered and sent upon the execution of the rule, informing users of the action taken
  10. In the Logs > Log details page, the Rule history section explains the automation history and task xFanatical Foresight has automated on behalf of your Google account.
    xFanatical log details screen, suspend user
  11. Sign into your Google Admin Console and verify that the user has been successfully suspended by the automation rule.
    User suspended by the rule in Google admin console

Notes

  • Once the automation rule is configured, xFanatical Foresight seamlessly takes over, automatically suspending users in bulk with minimal manual intervention.
  • Make sure the upload file to rule headers should be the same as sample CSV file downloaded from Bulk suspend users in Google Workspace template.
  • At each time a rule is executed, you will receive a notification in the app telling you how it has happened to your rules and whether rules ran successfully or not.

Conclusion

Managing inactive or departing users doesn’t have to be time-consuming. With xFanatical Foresight, you can easily bulk suspend users in Google Workspace and ensure smooth transitions without manual effort. This automation not only saves time but also helps maintain account security and efficient user management. Start automating today for a more streamlined admin experience.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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