How to bulk suspend users in Google Workspace?

Introduction

In this article, you will learn about how to bulk suspend users in Google Workspace. Managing user accounts efficiently is crucial for organizations using Google Workspace. Whether you need to suspend accounts due to employee departures or other reasons. At that time, Google admin needs to bulk suspend users all at once. Now, there are 3 ways to bulk suspend users in Google Workspace account.  

Please note that suspending users in Google Workspace is an administrative action that requires proper authorization and consideration of legal and privacy requirements.

What are the 3 ways to bulk suspend users?

1. Uploading a CSV 

This is the first method by which you can bulk suspend users in Google Workspace. For this, we need to have the details of those employees and interns who have left the organization. These details are email address and new status in CSV format. Then you need to upload this CSV on Google Workspace.

Here is the process of bulk suspending users via CSV uploading in the Google Admin Console:

1. Click on the Bulk Update Users option.
2. Attach the CSV file.
3. You will see a process going on, under this icon. The system now changes the status to "Suspended".

This is the CSV file format. The column names should be the same. This is the CSV format we need.

2- Auto-suspending users by moving them to specific OUs

You can also auto-suspend the users who have left the organization by moving them to their respective organizational units. For example, a Google Workspace Admin can transfer them to an organizational unit containing users that have to be suspended. Then you need to edit the policies of this unit about what features they can access and what they can’t access. If someone has already done it, you don't need to worry about it anymore.

3- Using Foresight

You can bulk suspend users directly through Foresight by selecting their accounts and by selecting the suspend action under the Bulk Users Update action. You can also automatically suspend inactive users in Google Workspace using Foresight.

xFanatical Foresight Automation tool for bulk suspend Google Workspace Users

xFanatical Foresight Automation is a powerful automation tool designed to simplify and streamline administrative tasks for Google Workspace users. By leveraging its advanced features, you can bulk suspend users effortlessly, saving time and effort.

Foresight not only helps to automate this entire process of bulk suspending users in the Google Admin Workspace, but it also sends a notifying email to the manager, informing her/him about the change in settings.

Demo Video

Demo instructions

Rule Creation Instructions

1. Log in to yourForesightaccount with your Google Admin account. 
2. Go to theRules page and click the New Rule button.
3. Select the Data uploaded trigger from the select a trigger screen.
4. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.
5. In the Edit trigger screen, Leave all settings at their defaults.
6. Click Next.
7. On the Select an action screen, click the Suspended user action.
8. Select the Email Address in the Primary email field.
9. Click Add next action, and select Email action.
10. In the Email action, select the recipient in the To field. The To field is their manager’s email address, which receives the suspended user’s details.
11. Add a Subject line in the Subject field.
12. Compose an email containing the details of the suspended user for the manager to review.
13. Click the Review button and enter the Rule name. Click Create.
14. Click on the Upload Icon on the rule. Upload the same .CSV file. You will see the rule is triggered.

Rule Verification

1. After the rule is executed, you will see a notification will appear on the top right corner of the page.
2. You can also click logs to check the execution details.

Conclusion

Bulk suspension in Google Workspace using xFanatical Foresight Automation Tool offers a hassle-free and efficient solution for managing a large number of users. By automating user management tasks, organizations can streamline their operations and ensure compliance with their policies. xFanatical Foresight provides an intuitive interface and a wide range of features, making it a valuable tool for administrators. 

So, if you are looking to optimize your user management processes, consider leveraging xFanatical Foresight to automate the bulk suspension of users in Google Workspace.

Try a 14-day free trial with Foresight and manage your tasks.