Introduction

In this blog post, you will explore how to auto remind new user to enroll in Two-Factor Authentication-2FA. In today's digital landscape, protecting sensitive information is of utmost importance. Two-factor authentication (2FA) has emerged as a powerful security measure, adding an extra layer of protection to user accounts. However, many users neglect to enable 2FA due to lack of awareness or forgetfulness. 

The Importance of Two-Factor Authentication (2FA)

Two-factor authentication is a security mechanism that requires users to provide two forms of identification before accessing their accounts. This additional layer of security significantly reduces the risk of unauthorized access, protecting personal and sensitive data.

Know more: Protect your business from 2-step verification.

Introducing Foresight Automation Tool

xFanatical Foresight automation tool is a powerful automation tool designed to streamline various tasks, including user onboarding and account security. With Foresight, organizations can automate the process of sending reminders to new users, urging them to enable 2FA during the account setup process.

Demo Video

Instructions

We will divide our steps into two rules-

  • Rule A –  Auto Create Google Calendar event upon user creation: To create a Google Calendar event automatically for new user creation. This event will start after three days of user creation.
  • Rule B – Auto sends email reminder: Automatically sends the reminder email to the user for the 2FA when the event created in Rule A will start.

Rule Creation with Foresight Automation tool

  1. Log in to your Foresight account with your Google Admin account. 
  2. Go to the Rules page and click the New Rule button.
  3. Select the User created trigger from the select a trigger screen.Select the User created trigger
  4. On the Select an action screen, click the Convert datetime action.On the Select an action screen, click the Convert datetime action
  5. Select the Current Datetime variable in the Source datetime field.
    • Leave the Time zone field as it is. 
    • In the Time change steps, select Add 3 Days. This will set the date and time for the reminder, scheduled three days after the creation of the new account. 
    • Specify Reminder Datetime as the Variable name.Select the Current Datetime variable in the Source datetime field
  6.  Click Add next action and select Create calendar event.Click Add next action and select Create calendar event
  7.  Select the Primary Calendar in the Calendar field. In the Event title field, type 2FA Reminder. For the Start time field, click on the side icon, and choose the Reminder Datetime variable. Keep the other fields at their default settings.
  8. Click Review.Select the Primary Calendar in the Calendar field
  9. Give a rule name and click Create.Give a rule name and click CreateRule Graph-Auto create Google Calendar

Rule-B Setup

  1. Go to the Rules page and click the New Rule button.
  2. Select the Calendar event started trigger from the select a trigger screen.Select the Calendar event started trigger from the select a trigger
    • Choose the Primary Calendar in the Calendars field.
    • For the Event Title, input 2FA Reminder. This title must match the one used in the Create Calendar Event action of Rule A.Choose Primary calendar and Event Title
  3. Click Next.
  4. On the Select an action screen, select Get calendar event info action.Select the Get calendar event info action
  5. In the Calendar field, choose the Calendar Id variable. In the Event field, select the Calendar Event Id variable.In the Calendar field choose the Calendar Id variable In the Event field select the Calendar Event Id variable
  6. Click Add next action and select Extract data from text action.Click Add next action and select Extract data from text action
  7. In the Source text field select the Event Title variable, and in the Data type to extract, field select  EMAIL. Keep the default value of 1 in Selection, and enter User Email in the Variable name field.In the Source text field select the Event Title variable, and in the Data type to extract, field select EMAIL. Keep the default value of 1 in Selection
  8. Click Add next action and select Get user info action.Click Add next action and select Get user info
  9. Select the User Email variable in the Primary email field.Select the User Email variable in the Primary email field
  10. Click on the Add next action and select the If action.Click Add next action and select If action
  11. Rename Branch 1 to Not Enrolled in 2FA and Fallback Branch to Enrolled in 2FA. In the branch Not Enrolled in 2FA, set the condition to 2SV Enrolled? is false, click Add next action under the first branch of the If condition.Rename Branch 1 to Not Enrolled in 2FA and Fallback Branch to Enrolled in 2FA.
    • On the Select an action screen, select Email action.Select Email action
    • In the To field, choose the User Primary Email variable.
    • Enter the subject line in the Subject field.In the To field, choose the User Primary Email variable and a subject line
    • In the Email Body, type the provided text and personalize it using variables.
    • To insert variables, click the v icon to see a list of all available variables.
    • Click ReviewIn the Email Body, type the provided text and personalize it using variables
  12. Enter a Rule name for the rule and create Rule B.Enter a Rule name for the rule and create Rule B

Rule Triggering 

Now you have to trigger the rule from the Admin Console by creating a new user. To do this, navigate to Directory > Users > Add a new user, fill in all the necessary details, and then click the ADD NEW USER button to trigger the rule.Now you have to trigger the rule from the Admin Console

Rule Verification

  1. After the user is created, a calendar event will be automatically generated. A notification will appear in the top right-hand corner. Click on it, then select Show All.After the user is created, a calendar event will be automatically generated
  2. You can also access the Logs page from the left sidebar.You can also access the Logs page from the left sidebarAfter three days, users who haven't yet enrolled in 2FA will receive a reminder

Note: After three days, users who haven't yet enrolled in 2FA will receive a reminder.

Successful triggering of Rule-B

Conclusion

Auto reminders for enrolling in two-factor authentication using xFanatical Foresight automation tool can significantly enhance security and simplify the process for new users. By leveraging the power of automation, organizations can increase the adoption rate of 2FA, mitigating the risk of unauthorized access and protecting valuable data. With Foresight, the path towards a more secure and user-friendly digital environment becomes clearer than ever.

So try the 14-day free trial with Foresight. Also, you can learn other topics related to this - Protect your business with 2-step verification, Avoid account lockouts when 2-step verification is enforced, etc.

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