Introduction

In this blog post, we will guide you through the steps of bulk delete users from the organization at the same time. Managing a large number of users within an organization can be a daunting task, especially when it comes to user deletion. However, with the help of the xFanatical Foresight automation tool, you can streamline this process and efficiently bulk delete users from your organization. 

Understanding Foresight Automation tool

xFanatical Foresight automation tool is a powerful automation tool designed to simplify various administrative tasks. One of its key features is the ability to perform bulk operations on users within an organization. By leveraging the capabilities of Foresight, you can easily delete multiple users simultaneously, providing a convenient solution for user management.

At present, the Google Admin Console lacks a feature for removing multiple users from the organization at the same time. Foresight has addressed this gap by implementing such a feature for admins, providing a distinct advantage over the Admin Console.

Delete users from an organization at the same time with Google Admin Console

At present, there is no process to bulk delete users from the organization in Admin Console. But you can remove users in batches. The process is –

  1. Go to the Admin Console > Users.
  2. Select the checkbox of the users you want to delete from the OU.
  3. Then, click More options > Delete selected users.

For additional information, click on this link.

Why do you need to bulk delete users from the organization at the same time?

When you delete an individual user’s Google account, it will take a long time. So, it becomes irritating and confusing at times. But if you delete multiple (bulk) users’ accounts at the same time, that will save a lot of time and effort. Thus, it will –

  • Reduce the chances of un-efficient management of the users’ data.
  • Enhance organizational data security.
  • Save your resources.

How Foresight automates the bulk delete users from OU in Google Workspace at the same time?

With Foresight, you can now automate your regular business workflows in the cloud platforms like Google Workspace. It handles complex workflow structures without wasting too much time and effort. Foresight simplifies these work procedures with its no-code automation culture. So, this cloud-based productivity tool streamlines your business and reduces time, and cost. In this way, it improves productivity. Both the Google Workspace Admin and users facilitated from the robust automated solutions of Foresight. Hence, it increases their efficiency.

Currently, the Google Admin Console doesn’t have any feature to remove users from the organization at the same time. Foresight implemented this feature for the Admin. So, this is an edge Foresight has over the Admin Console.

Demo video

From this video demo, you will learn about how to bulk delete users from the organization at the same time with the help of Foresight.

Instruction

To begin, create a list of users for uploading to Foresight. The list should consist of email addresses in a single column titled Email. Download this list in CSV format. For demonstration purposes, we've included 10 users, but in actual scenarios, we can handle over a thousand users at once.To begin, create a list of users for uploading to Foresight

Rule Creation

  1. Log in to your Foresight account with your Google Admin account. 
  2. Go to the Rules page and click the New Rule button.
  3. Select the Data uploaded trigger from the select a trigger screen.Select the Data uploaded trigger from the select a trigger screen
  4. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed
  5. In the Edit trigger screen, Leave all settings at their defaults.In the Edit trigger screen, Leave all settings at their defaults
  6. Click Next.
  7. On the Select an action screen, click the Delete user action.On the Select an action screen, click the Delete user action
  8. Click Sign in with Google to grant approvals to Foresight in Google Workspace .Click Sign in with Google to grant approvals to Foresight in Google Workspace
  9. Select Email in the Primary email field. After that, click Review.Select Email in the Primary email field
  10. Enter the Rule name and click Create.Enter the Rule name and click Create

Rule Triggering

  • Click Upload icon and then upload the same .CSV file again. The process will take a few seconds.Click on the Upload Icon and then upload the same .CSV file again. The process will take a few seconds

Verifying Results

  1. A notification will appear in the top right-hand corner. Click on it, then select Show All.A notification will appear in the top right-hand corner. Click on it, then select Show All
  2. Access the Logs page from the left sidebar, where you'll discover logs of successful rule triggers.Access the Logs page from the left sidebar, where you'll discover logs of successful rule triggersNow, you'll discover logs of successful rule triggers.
  3. Next, confirm the results in the Admin Console. Search for the email of the first user, [email protected]. You should see the status as 'No users match your current selection'.Next, confirm the results in the Admin Console

Conclusion

With the xFanatical Foresight automation tool, bulk deleting users from your organization has never been easier. By following the simple steps outlined in this blog post, you can streamline your user management process, saving valuable time and effort. Take advantage of Foresight's powerful features and enjoy the benefits of efficient user deletion within your organization.

If you have yet to install Foresight, check out this quick start.

Please visit the  xFanatical Foresight Automation tool to learn more and sign up for a free trial.

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