Introduction

In this blog post, you will explore the benefits of bulk adding new users in Google Workspace using Foresight automation tool. Managing user accounts in Google Workspace can be a time-consuming task, especially when dealing with a large number of new users. However, with the help of xFanatical Foresight automation tool, this process can be streamlined and simplified. Moreover, Foresight assists you in automating the creation of new users in bulk to eliminate your regular manual workflows.

Benefits of bulk adding new users in Google workspace using Foresight

  • It saves time.
  • Enables you to better utilize your resources.
  • Saves cost as well, leading to more revenue.
  • Increases productivity.

How to adding new users in Google workspace using Foresight

xFanatical Foresight automation tool is a unique platform that automates your regular Google Workspace business operations efficiently. Without writing any code, you can tackle your manual, recurring tasks. This flexible and scalable platform helps the Google Admin and users manage their workflows without too much hassle. As a result, it improves your business growth and productivity without wasting too much time and resources. 

Video Demo

In this demo video, you will learn to add new users in Google workspace, using Foresight and Sheets.

Instructions 

Here, we need to create two rules to complete this task.

To get the CSV template, execute Rule 1. Then update the template with the details of the new users you want to add, including their email IDs and other relevant information.

  • Rule 1: Listing users - Shows the CSV with the new users their email IDs and other data.
    • Note: Now, Update this template with the new users' details
  • Rule 2: The second rule creates bulk user accounts simultaneously.

Rule Creation

  1. Log in to your Foresight account with your Google Admin account. 
  2. Go to the Rules page and click the New Rule button.
  3. Select the Manual trigger from the select a trigger screen.Select the Manual trigger from the select a trigger screen
  4. Click Next.
  5. On the Select an action screen, click the List users action.On the Select an action screen, click the List users action
  6. Then you need to specify the columns, such as - Org Unit Path, Email Aliases, and Secondary Work Email. Leave the rest of the things as default.specify the columns, such as - Org Unit Path, Email Aliases, and Secondary Work Email
  7. Give a Rule name, and click Create.Give a Rule name, and click Create

Rule Triggering

Click Upload Icon to trigger the rule to download the CSV file.Click on the Upload Icon to trigger the rule to download the CSV file

Verifying Results

  1. A notification will appear in the top right-hand corner. Click on it, then select Show All.A notification will appear in the top right-hand corner. Click on it, then select Show All
  2. Access the Logs page from the left sidebar to discover logs of successful rule triggers.
  3. Click here to Download the CSV file.Click here to Download the CSV file
  4. Update this template with the new users details

New Users detailsLet's start creating your second rule. Since we've created new accounts for 10 users here, note that in real scenarios, you can create accounts for up to a thousand users.

  1. Go to the Rules page and click the New Rule button.
  2. Select the Data uploaded trigger from the select a trigger screen.Select the Data uploaded trigger from the select a trigger screen
  3. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed
  4. In the Edit trigger screen, Leave all settings at their defaults.
  5. Click Next.
  6. On the Select an action screen, click the Generate password action.On the Select an action screen, click the Generate password action
  7. Click Add next action. Select the Create user action.Click Add next action. Select the Create user
  8. Select, the First name, Last name, Primary email, Generate password, and Organizational Unit Path.Select, the First name, Last name, Primary email, Generate password, and Organizational Unit Path
  9. Click Add next action, and select the Email actions.Click Add next action and select the Email action
  10. Select Secondary Work Email in the To field. Provide a subject like New User Account Details in the Subject field.Select Secondary Work Email in the To field. Provide a subject like New User Account Details in the Subject field
  11. Compose an email body. Click on the v icon to insert variables such as First Name, Last Name, Email, Generated Password, Email Aliases, and Org Unit Path. Click Review to proceed.Compose an email body. Click on the v icon to insert variables
  12. Give a Rule name. Click Create.Give a Rule name. Click Create

Rule Triggering

  • Click Upload Icon and then upload the same .CSV file again. The process will take a few seconds.Click on the Upload Icon and then upload the same .CSV file again

Verifying Results

  1. A notification will appear in the top right-hand corner. Click on it, then select Show All.Click Show All to get the results
  2. Additionally, check the results by viewing your secondary work email inbox. This will allow you to verify the outcome of the process.Additionally, check the results by viewing your secondary work email inbox

Conclusion

Streamlining user management is vital for organizations utilizing Google Workspace, especially when it comes to adding new users in bulk. With the help of xFanatical Foresight automation tool, administrators can simplify the process, save time, and ensure accuracy. By leveraging the power of bulk user creation, organizations can efficiently onboard new users and focus on other critical tasks.

If you have yet to install Foresight, check out this quick start.

Please visit the xFanatical Foresight Automation tool to learn more and sign up for a free trial and improve your business ROI.

You can learn more topics related to this one - Create Google Workspace Users By Schedule, etc. 

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