Schedule A Bulk Force Password Change For Users In Google Workspace

Introduction

In this blog post, we will explore how to schedule a bulk force password change for users in Google Workspace. In today's digital age, ensuring the security of user accounts is paramount. One effective way to enhance security within Google Workspace is by implementing a bulk force password change for users. This process, when executed efficiently, can help safeguard sensitive information and protect against potential data breaches. Additionally, they can schedule an accurate time to trigger this task. It helps to secure your Google account without any further delay.

The Google Admin console has the feature of bulk force password change for users but lacks the option to schedule that task. It requires two columns when you upload a CSV for this task.

Understanding the Need for Bulk Force Password Change

To begin, let's delve into the importance of implementing a bulk force password change for users within Google Workspace. With the rise of cyber threats and phishing attacks, it has become crucial to regularly update user passwords. By doing so, organizations can mitigate the risk of unauthorized access to confidential data and prevent potential security breaches.

Introducing xFanatical Foresight Automation Tool

xFanatical Foresight Automation tool is a powerful automation tool designed specifically for Google Workspace administrators and Users. It provides a streamlined solution for managing user accounts and enforcing security measures. With its user-friendly interface and robust features, Foresight simplifies the process of implementing a bulk force password change.

Google Admin allows bulk password resets but you can't schedule it. When uploading a CSV for this task, ensure two columns are included in the Admin console.

Video demo

From this demo video, you can learn about the scheduling force password change for users by using Foresight.

Schedule a bulk force password change for users in Google Workspace

Instructions with Foresight Automation tool

To bulk force password change for users, you only need a single column in the CSV. Additionally, you can schedule the task to trigger at a specified time.

We'll split our rule into two parts:

• First, we'll create a rule to make users change their password at the next sign-in. 
• Then, we'll set up another rule to schedule when this first rule takes effect.

Part 1: Creating a rule to force users password change at next sign-in

Here, we're using a Google Sheets email list with 10 users, consisting of one column – Email. Note that for this demonstration, we're using 10 users, but in real scenarios, we can manage thousands of users simultaneously. Download the Google Sheet as CSV for this purpose.

Rule Creation

1. Log in to your Foresight account with your Google Admin account. 
2. Go to the Rules page and click the New Rule button.
3. Select the Data uploaded trigger from the select a trigger screen.
4. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.
5. In the Edit trigger screen, Leave all settings at their defaults.
6. Click Next.
7. On the Select an action screen, click the Require password change action. This action will prompt you to set a new password for the user during their next sign-in.
8. Click Sign in with Google to grant approvals to Foresight in Google Workspace .
9. Select Email in the User primary email field and select true in the Require a password change at the next sign-in field. Then, click on Review.
10. Enter the Rule name and click Create. You'll notice that the rule (Part-1) has been successfully created.

Now, let's move on to Part 2.

1. Go to the Rules page.
2. Click the blue button at the bottom right to create a new rule.
3. In the Select a trigger screen, select Time trigger. To scheduling actions for the future.
   • Note: The trigger time must be at least 15 minutes from your current time.
4. Click Next.
5. In the Select an action screen, select Upload data to rule action.
6. Check the Upload from the computer checkbox in the CSV file source field. Upload the same CSV file again and wait for it to be parsed.
7. Select the Rule name (Part-1 User password change at next sign-in) and click Review. The CSV and the rule will aid in executing the final rule.
8. Enter the Rule name for Part-2 and click Create.

Rule Triggering

No manual triggering is required for any part of this rule. It will begin automatically based on the scheduled time trigger.

Verification of the Rule

1. A notification will appear in the top-right corner of the Rules page. Click SHOW All to check the execution status of the rule.
2. You can also access the Logs page from the left sidebar. The logs will indicate that the rule has been triggered successfully.
3. Now, test the account for the user named Sophia Sample. You'll observe that the user is automatically logged out. 
4. After attempting to log in with the old password, the user will be prompted to reset their password. Once a new password is set, the user will be directed to log in again.

Conclusion

By leveraging the xFanatical Foresight automation tool, administrators can easily implement a bulk force password change for users within Google Workspace. This proactive approach enhances security measures, safeguards sensitive information, and mitigates the risk of potential data breaches. Remember to communicate with users and educate them on password security best practices to ensure a holistic approach to account protection.

Please visit the  xFanatical Foresight Automation tool to learn more about how Foresight Automation Tool can help you streamline your Google Workspace User exports and improve your organization's productivity and sign up for a free trial.

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