Introduction

In this blog article, you will explore how to bulk add calendar resource features in Google workspace to streamline the process of adding calendar resources in bulk. In today's fast-paced digital era, effective resource management is crucial for businesses to ensure smooth operations and maximize productivity. xFanatical Foresight Automation tool offers one such feature is the ability to bulk add calendar resources.

Bulk Add Calendar Resource Features Benefits

The admin can add resource features on the Google Calendar to inform the users about their presence. Suppose, a room has the features like - a whiteboard, video conferencing equipment, wheelchairs, etc, then users can find them by searching. Also, they can add features for a resource on the calendar as per the requirement.

Introducing xFanatical Foresight Automation tool

xFanatical Foresight Automation tool is a powerful  tool for Google Workspace users, enabling users to streamline the process of bulk adding calendar resources. With xFanatical Foresight, administrators can effortlessly import and update multiple resources at once, saving valuable time and effort. 

The Admin Console allows adding features for the Google calendar resources. But here you have to add the features one by one. Whereas, xFanatical Foresight lets you do this task simultaneously. This means you can add multiple features for the calendar resources at once, with the help of xFanatical Foresight. This is the edge of Foresight over the Admin console.

Video Demo

From this demo video, you can learn about the Bulk Add calendar resource features using xFanatical Foresight.

Rule Creation Instructions

This process is divided into two parts.

  • Part 1:  Export Features List: we will export the features list.
  • Part 2: Creating New Features: We will modify the list and upload the CSV, and use it to create a new feature list.

Process for Part 1

  1. Log in to your xFanatical Foresight account with your Google Admin account. 
  2. Go to the Rules page and click the New Rule button.
  3. Select the Manual trigger from the select a trigger screen.Select the Manual trigger from the select a trigger screen
  4. Click Next.
  5. On the Select an action screen, click the List calendar resource features action.On the Select an action screen, click the List calendar resource features action
  6. Next, you may need to grant permission to xFanatical Foresight in the Google Workspace account. Once the permission is successfully granted, you will see the status as Access granted.you may need to grant permission to xFanatical Foresight in the Google Workspace account
  7. Choose Feature Name in the Columns field and click Review.Choose Feature Name in the Columns field and click Review
  8. Enter a Rule name and click Create.Enter a Rule name and click Create

Rule Triggering

  1. Click the Play icon to trigger the rule. The process may take a few seconds to complete.Click the Play icon to trigger the rule. The process may take a few seconds to complete
  2. These steps will export the calendar resource features to a CSV file. Download the CSV from the Logs page.Download the CSV from the Logs page
  3. When you download the Features List, it will include the all existing list of features. You need to delete the old ones and add new features as needed.When you download the Features List, it will include an existing list of features. You need to delete the old ones and add new features as needed

Process for Part 2 

Rule Creation

  1. Log in to your xFanatical Foresight account with your Google Admin account. 
  2. Go to the Rules page and click the New Rule button.
  3. Select the Data uploaded trigger from the select a trigger screen.Select the Data uploaded trigger from the select a trigger screen
  4. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed
  5. Click Next.
  6. Select the Create calendar resource feature action.Select Create calendar resource feature action
  7. Select Feature Name in the Feature name field.
  8. Click Review.Select Feature Name in the Feature name field
  9. . Enter the Rule name and click Create.Enter the Rule name and click Create

Rule Triggering

  • The rule is now created, click the upload icon to upload the CSV file again.The rule is now created, click the upload icon to upload the CSV file again

Verifying Results

  1. Now, you will see a notification in the top right corner indicating the rule has run successfully. Click on View log. You can also see the results on the Logs page.Click on View log. You can also see the results on the Logs page
  2. Alternatively, you can click on it to directly access the log details.Alternatively, you can click on it to directly access the log details
  3. Additionally, verify the results in the Admin console. Navigate to Buildings and Resources > Manage Resources. You should see the new features added to the Resource Features list.Additionally, verify the results in the Admin console

Conclusion

Efficient resource management is essential for any organization, and the bulk add calendar resource feature in Google Workspace, powered by xFanatical Foresight Automation tool , offers a seamless solution. By following the step-by-step guide outlined in this blog post, you can simplify the process of adding and managing resources, saving time and enhancing productivity. 

Embrace the power of xFanatical Foresight and unlock the benefits of streamlined resource management in your organization today.

If you have yet to install Foresight, check out this quick start.

Please visit the  xFanatical Foresight Automation tool to learn more and sign up for a free trial.

You can read more topics related to this one, like - Share room and resource calendars, Use Google Calendar structured resources, etc.

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