Bulk Add Members to Google Group using Foresight

Introduction

In this blog post, we will explore how to bulk add members to a Google Group using Foresight. Google Groups are an essential tool for collaboration and communication within organizations.

They allow users to create groups, share information, and engage with members through email and web forums. However, manually adding members to a Google Group can be time-consuming, especially when dealing with a large number of users.

What is a Google Group used for?

Google group is an online platform where various people congregate for various purposes. It mainly achieves the following purposes:

• Notify or email through one single email address
• Have a collaborative inbox and track members by assigning various conversation threads. 
• Gather online with people who have common or similar hobbies, backgrounds, and interests
• Learning something together and having a discussion virtually

How to add members to the Google group?

You can add members to the Google Group if you are an admin:

1. Go to Google Admin Console, and then,  click on Groups in the Left Menu. Then select a group from the group list.
2. Now, you need to click on ADD MEMBERS.

3. After that, click on Find a user or group and enter their emails.

4. Again, click ADD TO GROUP to send the invitation. 

How do I bulk-add members to a Google Group?

There is no specific method to bulk-add members to a Google Group. However, you can use the method mentioned above to add the members. All you need to do is keep adding the email addresses of the users that you want to add in the add members box, and then you are good to go. But you can also Bulk add members to a Google Group with the help of Foresight. 

Benefits of Bulk Adding Members using Foresight

• Time-saving: Instead of manually adding members one by one, Foresight allows you to add multiple members simultaneously, saving you considerable time and effort.
• Accuracy: With Foresight, you can upload a CSV file containing the list of members you want to add. This eliminates the possibility of human error that may occur while manually adding members.
• Scalability: Whether you need to add ten members or hundreds, Foresight's bulk add feature can handle any group size, ensuring seamless scalability.

Bulk add members to Google Group with Foresight

To bulk add members to your Google Group using Foresight, follow these simple steps:

In this example, we have a group Marketing trainees. The members of this group have finished their internships and now we will move these members to another group Internship Finished.

Let's see how to do this.

• Demo Video

Rule setup

1. Sign in to your Foresight account using your Google Workspace Admin Account.
2. First, we need the CSV of the users we want to add to the group. So, let’s see how we can export a user’s list.
   1. Go to the Rules page and click on the New Rule button on the bottom right-hand side of the page.
   2. Select Manual Trigger and select the List group members action.
   3. In the Group email field, we will select the group Marketing Trainees.
   4. Next, in the column field, we will only select the member email and the group email. Click on Review and enter the Rule Name and click Create.
   5. When you see the rule has been created, click on the play icon to trigger it. After a few seconds, you will get a confirmation. The rule successfully triggered .
   6. From the log page, you can download the CSV file. Open the CSV file. Here you can remove the members’ records that you do not want to add to the group.
   7. In this case, we have presented here, and we will keep all of them. Now we will see how we will add the members to the specific group.   
3. Again, go to the Rule page and click on the New Rule Button.
4. Select the Data Uploaded trigger.
5. Click on the Data uploaded box and upload the exported CSV. Wait for the system to parse the CSV. After a few seconds, you will see the CSV columns are visible there. Click Next.
6. Select Add Group Member action. If required, grant the necessary access permissions. Here, select the group in the group email field, where you want to add the member, and select Members email in the Members email field.
7. Click Review and enter the Rule Name. Click Create.
8. As you can see, the rule has been created. Furthermore, You need to upload the same CSV file once again. Wait for the rule to be triggered.
9. After the rule has been triggered successfully, you can confirm it on the Log page. Additionally, You can confirm the bulk member addition from the Google Admin. You can see all 50 marketing trainee members have been added to the Internship Finished group.

Notes

With Foresight, you can automate every action that you can perform on Google Workspace. You can export users on Google Work Space or mail merge with different templates. For learning more about Foresight, make sure you visit our website.