Introduction
In this article, you will learn how to bulk rename Google Groups in Google Workspace. Automation is the key to unlock the efficiency and productivity of organizations. Google Workspace is a robust platform for collaboration and communication, but managing groups natively can be time consuming — especially at scale. 
Illustration of how to bulk rename Google Groups with xFanatical Foresight Automation
Whenever an organization or team makes some structural changes, renaming their Google groups title one by one can be time consuming. Organization can contain sub domains, and make every group different, renaming titles with the correct department and their domains is important. Here xFanatical Foresight makes a big difference, where you can rename the google groups in bulk within some clicks, while maintaining data integrity and security. By automating this task, you can save valuable time and ensure consistency across your Google Groups.
Introducing xFanatical Foresight Automation
xFanatical Foresight is a platform which helps to automate and streamlines the Google Workspace workflows. In today’s fast paced business environment, efficiency is the key. xFanatical Foresight automation permits administrators and users to create intricate business workflows, which consumes a lot more time doing it natively. It simplifies the process of bulk renaming google groups in Google Workspace, so you can take care of more important tasks.
Automation Setup Instructions
In this section, we guide you through the automation setup in xFanatical Foresight. We have 2 ways to set up automation rules, Set up automation from a template and Set up automation from scratch. After completing the automation rule, verify whether the automation meets your requirements.
Set Up Automation From a Template
Supported plans: xFanatical Foresight Elite plan.
To set up this automation, Admin needs to extract the list of google groups from the google workspace, then the list will be uploaded to the automation rule to rename google groups in bulk.
The template has 2 rules.
- Rule 1 lists and exports google groups to a CSV file, including the group email, and group name. Admins needs to edit the CSV file to keep only the Google Groups they want to rename.
- Rule 2 takes the extracted and edited CSV file from Rule 1 as input, and bulk renames the google groups listed in the file.
- Sign into xFanatical Foresight with your Google Admin account.
- Go to the Templates page.
- Search Bulk rename google groups template, and click it.
- In the Templates > Bulk rename google groups page, click Copy rule 1.
- For the first time use of the template rule, an dialog Action needed will display requesting necessary permissions required to copy the rule. Click Connect with Google and authorize the permissions.
- Upon authorization, a dialog titled Copy of Bulk rename google groups will display.
- Click Next.
- Click Review.
- In the Review screen,
- Customize the Rule name.
- Click Create.
- Customize the Rule name.
- The rule is created in the Rules page.
xFanatical Foresight workflow for exporting google groups in Google Workspace. - Now go back to the Templates page.
- Search Bulk delete google groups template, and click it.
- In the Templates > Bulk delete google groups page, click Copy rule 2.
- Click Next.
- Click Review.
- In the Review screen,
- Customize the Rule name.
- Click Create.
- Customize the Rule name.
- The rule is created in the Rules page.
xFanatical Foresight workflow for bulk deleting google groups in Google Workspace.
Set Up Automation From Scratch
Supported plans: xFanatical Foresight Elite and Professional (Legacy).
- Sign into xFanatical Foresight with your Google Admin account.
- Go to the Rules page, and click the
button at the bottom right to create a new rule. - In the Select a trigger screen, select the Manual trigger.
- Click Next.
- In the Select an action screen, select the List groups action.
- In Edit actions > List groups screen,
- If you’re using this action for the first time, you will see Sign in with Google button. Click on it, and authorize xFanatical Foresight the necessary permissions to automate on behalf of your Google account.
- Click Review.
- If you’re using this action for the first time, you will see Sign in with Google button. Click on it, and authorize xFanatical Foresight the necessary permissions to automate on behalf of your Google account.
- In the Review screen,
- Enter the Rule name.
- Click Create.
- Enter the Rule name.
- The automation rule is created.
- Download the Sample CSV file for the next automation rule creation process.
- Now create the second rule for uploading google groups to rename them in bulk.
- Click the button.
- In the Select a trigger screen, select the Data Uploaded trigger.
- In the Edit trigger > Data uploaded screen, select the CSV file downloaded in Step 9.
- Click Next.
- In the Select an action screen, select the Rename group action.
- In the Edit actions > Rename group screen,
- If you’re using this action for the first time, you will see Sign in with Google button. Click on it, and authorize xFanatical Foresight the necessary permissions to automate on behalf of your Google account.
- In the Group email field, select the Email variable from the Data uploaded trigger.
- In New group name field, click on icon, and select Name variable from Data uploaded trigger.
- Click Review.
- If you’re using this action for the first time, you will see Sign in with Google button. Click on it, and authorize xFanatical Foresight the necessary permissions to automate on behalf of your Google account.
- In the Review screen,
- Enter the Rule name.
- Click Create.
- Enter the Rule name.
- The automation rule is created.
button at the bottom right to create a new rule.
Verify Automation
To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions demonstrate how the xFanatical Foresight automates the bulk renaming of Google Groups in Google Workspace.
Before moving to verification, let’s check the groups current name in Google Admin Console groups page. For the demonstration, we will rename SDE II, SDE Interns, Social Media Hub, test settings, and test update groups.
- Go to the Rules page.
- Find the Copy of Export google groups rule, and click on the
button.
- Wait momentarily, and you will get a notification on the top right of xFanatical Foresight. In the notification message, click View log.
- Download the Google Groups CSV file by clicking the here button in the log screen.
- Edit the CSV file to keep only the groups you want to rename, and update their names in the Name column. Learn more about Editing CSV file in Google Sheets.
- Go to the Rules page.
- Find the Copy of Bulk rename google groups rule.
- Click the
button, and select the CSV you edited in Step 5. Wait until you receive notification.
- Click the notification icon, and click on View log button.
- In the log screen, you can see the CSV file name, and renamed group email, and group name.
- Go back to Google Admin Console, and you can verify that all groups have been renamed.
button.
button, and select the CSV you edited in Step 5. Wait until you receive notification.
Notes:
- Don’t include non-existing groups in the CSV, as it may cause the automation to fail.
- Max of 5000 rows CSV can be processed at a time. If you have more than 5000 groups to rename, consider breaking the large CSV file into multiple smaller CSV files.
Conclusion
Bulk renaming google groups in Google Workspace using xFanatical Foresight is a game changer for your organization's management. By leveraging its intuitive interface and powerful automation capabilities, you can streamline your automation process and ensure clarity, and effective management in your teams. With xFanatical Foresight, you can effortlessly create, manage, delete, and rename your groups, and invest valuable time for more important tasks.
Try a 14-day free trial with xFanatical Foresight and manage your tasks.
Related Articles
For more article please visit our website: Articles
xFanatical Foresight Login
