Introduction

In this article, you will learn how to bulk transfer ownership of Google Groups using xFanatical Foresight. As organizations evolve, ownership of Google Groups often needs to be reassigned, whether due to staff transitions, role changes or team restructuring. Manually transferring ownership of one group at a time in the Google Admin Console can be repetitive, time-consuming and prone to errors for hundreds of groups.

Let’s take an example: An organization’s IT department undergoes a leadership change and all Google Groups previously managed by the outgoing administrator must be reassigned to the new manager. Doing this manually would be slow and increase the risk of errors. With the bulk transfer feature in xFanatical Foresight, administrators can quickly and accurately update group ownership across multiple groups in just a few steps, ensuring smooth transitions, continuous access management and operational efficiency.

Illustration of how xFanatical Foresight automates the bulk transfer ownership of Google groups in Google Workspace.

Introducing xFanatical Foresight Automation

xFanatical Foresight is a powerful automation platform designed specifically for Google Workspace. It enables administrators to efficiently transfer ownership of multiple Google Groups in bulk. Instead of manually reassigning ownership one group at a time in the Google Admin Console, you can seamlessly update group owners across many groups at once, ensuring smooth transitions and uninterrupted management. This helps maintain proper access control, accountability and organizational continuity. With xFanatical Foresight’s friendly interface and powerful automation, bulk ownership transfer is fast, accurate and hassle-free.

Automation Setup Instructions

In this section, we guide you through the automation setup in xFanatical Foresight. We have 2 ways to set up automation rules, Set up automation from a template . After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From a Template

Set Up Automation From a Template

Supported plans: xFanatical Foresight Elite plan.

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Templates page.
  3. Search for Bulk transfer ownership of Google Groups and click on it.
    In the Templates > search for Bulk transfer ownership of Google Groups template in xFanatical Foresight.
  4. In the Templates > Bulk transfer ownership of Google Groups page, click Copy rule.
    Copy Bulk transfer ownership of Google Groups template rule in xFanatical Foresight.
  5. For the first time use of the template rule, an dialog Action needed will display requesting necessary permissions required to copy the rule. Click Connect with Google and authorize the permissions.
  6. Upon authorization, a dialog titled Copy of Bulk transfer ownership of Google groups will display.
  7. Click Next. No configurations needed.
  8. Click Review.
  9. In the Review screen,
    In the Review page, provide rule name and create bulk transfer ownership of Google groups rule.
    1. In Rule name, customize the automation rule name.
    2. Click Create.
  10. The rule is created in the Rules page. 

xFanatical Foresight rule graph illustrating bulk transfer the ownership of Google Groups.

Verify Automation

Verify Automation

To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions illustrate how xFanatical Foresight automates the bulk movement of users to an organizational unit in Google Workspace, ensuring efficient user management and policy enforcement.

  1. Go to xFanatical Foresight.
  2. Go to the Templates page.
  3. Go to Bulk transfer ownership of Google groups template and click on it.
  4. Click on the Download sample CSV file button.
    Download the CSV file to the bulk transfer ownership of Google groups rule.
  5. In the downloaded CSV file, replace the sample data with your organization’s actual details. Enter the Group email address, the current (old) owner’s email address and the new owner’s email address for each group where ownership needs to be reassigned. 
  6. Go to the Rules page.
  7. Click on the upload-button. of Bulk transfer ownership of Google groups rule.
    Execute the create bulk transfer ownership of Google groups rule.
  8. Select the CSV file to upload, which is set up in Step 5.
  9. Wait for the CSV file to be processed and receive a notification in the top right of xFanatical Foresight. In the notification message, click View log.
    A notification will be triggered and sent upon the execution of the rule, informing users of the action taken.
  10. In the Logs > Log details page, the Rule history section explains the automation history and task xFanatical Foresight has automated on behalf of your Google account.
    A detailed log screen, sent upon the execution of the rule, informing users of the action taken.
  11. Sign into your Google Admin Console and verify that the automation has successfully updated the ownership of the Google Group. Confirm that the new owner’s email address is now listed as the owner of the group.
    A verification screen for the successful automation.

Notes

  • Once the admin uploads the CSV file to the rule, xFanatical Foresight seamlessly takes over, automatically transferring ownership of multiple Google Groups in bulk.
  • Make sure the uploaded file follows the same headers as the sample CSV downloaded from the Bulk transfer ownership of Google Groups template.
  • This automation reassigns ownership of groups in one go. To assign different owners across different sets of groups, simply adjust the CSV accordingly.
  • This automation is only for Google Workspace administrators, not for Google Group owners or managers.
  • Each time the rule is executed, you will receive a notification in the app confirming the status of the ownership transfer and whether it was completed successfully.

Conclusion

Automating the process of transferring Google Group ownership in Google Workspace with xFanatical Foresight ensures efficiency, accuracy and continuity. Instead of manually reassigning group owners one by one, IT admins can seamlessly update ownership for multiple groups at once, saving time and reducing administrative workload. This streamlined approach helps maintain proper access control, ensures accountability and supports smooth transitions when roles or responsibilities change.

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