Set Default Group Settings For New Google Groups

Introduction

In this article, you will explore how to set default group settings for new Google Groups. Google Groups is a powerful collaboration tool that allows users to create and manage online forums, mailing lists, and collaborative inboxes. When creating new Google Groups, it is essential to set the default group settings. By configuring the default group settings, you can ensure that new groups align with your organization's policies and meet the specific needs of your members.

What is a Default Group Setting

The default group settings are the settings that are applied to every new group. Suppose an IT admin needs to create a group. In that case, it will be automatically applied to that group, like who can join the group, who can see members, who can view conversations, message moderation, and many other settings. You can find more group settings here. 

Now let's explore the way to set the default group setting. The default group settings can be applied via Google Admin Console on the following path. Go to Admin console, Apps, Google Workspace, Groups for business, and Sharing settings. But the problem is that there are very few settings as compared to the actual settings of a group.

Now, let's see 2 more ways to set group settings, but they are not default settings for groups, rather they are applied manually to the groups.

Via Google Admin Console —

The first method is to Go to the admin console, directory, groups, click on any group name, and you will see some settings in the left panel. Here we can set access, settings, and security settings, but again most of the settings are not available here.

Via Google Group settings —

The other google groups settings page. For that, go to the URL (groups.google.com), then click on any group setting icon. You can see, there are a lot more settings as compared to Google Admin Console.

As we mentioned above, these 2 methods are not default group settings, they work manually for group.

Now suppose, if the IT admin needs to create 15 groups, he will have to change settings for every group one by one. This is a time taking and cumbersome process.

Introducing xFanatical Foresight Automation Tool

xFanatical Foresight automation tool is a powerful no-code automation tool that simplifies the process of managing Google Groups. With its user-friendly interface and advanced features, Foresight enables administrators to streamline the configuration of default group settings across multiple groups. By leveraging Foresight, you can save time and effort while ensuring consistency and standardization in your group management practices.

Demo Video

Rule Creation Instructions

1. Log in to your xFanatical Foresight account with your Google Admin account. 
2. Go to the Rules page and click the New Rule button.
3. Select the Group created by admin from the select a trigger screen.
4. Click Sign in with Google to grant approvals to xFanatical Foresight in Google Workspace .
5. Click Next.
6. On the Select an action screen, click the Update group settings action.
7. In the Group email field, select the Group email variable. Leave the Group name and the Description fields empty.
8. Next, choose the values for these fields that best suit your needs. We will be selecting the following:
   • In the Who can join group field, choose Invited can join.
   • In the Who can view members field, choose All members can view.
   • In the Who can view conversations setting, choose All in domain can view.
9. After filling in all the fields, Click Review.
10. Enter the Rule name, and click Create.

Rule Triggering

Whenever an admin creates a group, this rule is triggered. To test it, go to the Google Admin Console and create a test group.

Verifying Results

1. A notification will appear in the top right-hand corner. Click on it, then select View All.
2. You can also access the Logs page to view the result. You'll notice that the rule has been successfully executed.
3. Verify the results from the Google Admin Console to confirm the settings are accurate.

Conclusion

Setting default group settings for new Google Groups is a critical step in optimizing collaboration and communication within your organization. With the xFanatical Foresight automation tool, this process becomes effortless and efficient. By leveraging xFanatical Foresight Automation tool capabilities, you can streamline group management, save time, and ensure that all new groups adhere to your organization's policies and requirements.

Apart from modifying default group settings, you can bulk update Google Group settings, bulk rename Google Groups and bulk delete Google Groups.

If you have yet to install xFanatical Foresight, check out this quick start.
Please visit the  xFanatical Foresight Automation tool to learn more and sign up for a free trial.