Introduction

This blog explains how to efficiently retrieve email aliases for all active users in Google Workspace using xFanatical Foresight. Managing user aliases can be challenging, especially in large organizations, as it involves tracking multiple email addresses linked to each user. With xFanatical Foresight, you can automate this process, saving time and improving accuracy. By automatically extracting aliases for all active users, you can easily manage user email configurations, ensure compliance, and optimize email communication within your organization.

Illustration of retrieval aliases for active users in Google Workspace with xFanatical Foresight AutomationIllustration of retrieval aliases for active users in Google Workspace with xFanatical Foresight Automation

By automating the process of retrieving aliases for all active users, admins can streamline user management and enhance email configuration oversight. Now we will show you how to automatically extract aliases for all active users in Google Workspace using xFanatical Foresight, saving time and ensuring accurate record-keeping.

Introducing xFanatical Foresight Automation

xFanatical Foresight is a powerful automation tool designed specifically for Google Workspace. It enables administrators to effortlessly retrieve aliases for all active users, ensuring efficient account management and compliance. With its user-friendly interface and customizable workflows, xFanatical Foresight simplifies the process of exporting aliases and maintaining accurate records with ease.

Automation Setup Instructions

In this section, we will guide you through the automation setup in xFanatical Foresight. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy).

Rule creation with xFanatical Foresight

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Rules page. 
  3. Click the New Rule new rule button button at the bottom right to create a new rule.
  4. In the Select a trigger screen, select Manual trigger and click Next.
    Manual-trigger
  5. In the Select an action screen, select the List users action.
    Select the list users action within the rule.
  6. In the Edit actions > List users screen,
    In the edit list users action screen, configure the settings.
    1. In the Columns field, select Email Aliases from the dropdown, as Email, First Name and Last Name are already pre-loaded.
    2. In the List deleted users only field, select false.
    3. Click on Review.
  7. In the Review screen,
    In the Review page, provide rule name and create rule.
    1. In Rule name, enter a rule name.
    2. Click Create.
  8. The automation rule is created.
    xFanatical Foresight rule graph for retrieving aliases for all the active users in Google Workspace
    xFanatical Foresight rule graph for retrieving aliases for all the active users in Google Workspace.
Verify Automation

Verify Automation

To ensure that your rule setup functions as expected, it’s crucial to conduct a simple test. The following instructions will guide you through how xFanatical Foresight retrieves aliases active users in Google Workspace.

  1. Go back to xFanatical Foresight. 
  2. Click on the play buttonof Retrieve Aliases For All Active Users In Google Workspace rule.
    Manually trigger the rule for retrieve aliases for active users
  3. Wait until you receive a notification in the top right of xFanatical Foresight. In the notification message, click View log.
    A notification will be triggered and sent upon the execution of the rule, informing users of the action taken.
  4. In the Logs > Log details page, the Rule history section explains the automation history and task xFanatical Foresight has automated on behalf of your Google account.
    A detailed log screen, sent upon the execution of the rule, informing users of the action taken.

Notes

  • Once the automation rule is manually triggered, xFanatical Foresight will efficiently manage the retrieval of aliases for active users.
  • Email aliases cannot be used to sign into your Google account, you must use your primary email address for login. 
  • If a user doesn't have any email aliases, the exported Email Aliases column will be blank.
  • If a user has multiple email aliases, the exported Email Aliases column lists them in the same cell, with each alias on a separate line.
  • At each time a rule is executed, you will receive a notification in the app telling you how it has happened to your rules and whether rules ran successfully or not.

Conclusion

In conclusion, automating the retrieval of aliases for all active users in Google Workspace with xFanatical Foresight significantly streamlines user management. By reducing manual effort, ensuring accurate records, and allowing for seamless integration, administrators can focus on more strategic tasks while maintaining an efficient and organized system. This automation saves time, improves accuracy, and enhances overall workflow management.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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