Introduction

In this article, you will know about how to retrieve aliases for all active users in Google Workspace. As a Google Workspace administrator, you can create an alternate email address for yourself. These alternate email addresses are also called email aliases. It enables the users or admin to receive and send emails with this alternate address. Sometimes IT admin needs to retrieve aliases for all active users in Google Workspace. But Google Admin Console doesn't have this option.

Here are some reasons why a user need aliases– 

(a) You are either handling multiple roles.

(b) You need to handle a temporary project.

(c) When you need to forward emails from the account of a deleted user.

Now that you have understood what you can do with an email alias, we will mention one more feature of it. For each user, you can add up to 30 email aliases without paying anything extra.

Active Directory relates to the services provided by the central database of Microsoft/Windows connecting the users to the network resources to accomplish their tasks. Several domain and directory services come under this umbrella title. 

Why do we need to retrieve aliases for active users?

In Google Workspace, there is no such option where you can retrieve aliases for active users. Earlier, there was an option to list all the Gmail Users and their aliases in Google Workspace (erstwhile G Suite). But it seems that Google has withdrawn that facility also. So, there is no option for retrieving aliases in the form of an exported CSV sheet. Moreover, it is impossible to download the aliases for thousands of users. 

So, what is the solution, then? Well, xFanatical Foresight Automation tool can be a great option.

Foresight Automation tool helps us to reduce the effort by conveniently managing active directory alias. 

Demo Video

How to retrieve aliases for active users in Google Workspace with xFanatical Foresight Automation tool?

Rule Creation with Foresight

  1. Log in to your Foresight account with your Google Admin account. 
  2. Go to the Rules page and click the New Rule button.
  3. Select the Manual trigger from the select a trigger screen.Select the Manual trigger from the select a trigger screen
  4. Click on Next.
  5. On the Select an action screen, click the List Users action.On the Select an action screen, click the List Users action
  6. Navigate to the Columns section,  where First Name, Last Name, and Email are already loaded. Choose Email Aliases from the drop-down menu, set List deleted users only to False, click Review.Navigate to the Columns section, where First Name, Last Name, and Email are already loaded. Choose Email Aliases from the drop-down menu, set List deleted
  7. Enter the Rule Name for identification and click Create.Enter the Rule Name and click Create

Rule Verification

  1. Go to the Rules page and click the Play icon next to the created rule.Go to the Rules page and click the Play icon next to the created rule
  2. Check the Notification Bell for a notification.
  3. Click Show All to verify that the rule has been executed successfully.Click Show All to verify that the rule has been executed successfully
  4. Click View Log to access the Log Page.
  5. Look for a downloadable link containing the aliases of active users.Click View Log to access the Log Page
  6. Download the CSV file from the provided link.Download the CSV file from the provided link
  7. Establish a workflow graph for setting up rules.xFanatical Foresight rule graph for retrieve aliases for all active users in Google Workspace
    xFanatical Foresight rule graph for retrieve aliases for all active users in Google Workspace

Note

While you are retrieving the email aliases of active users from your Google Workspace account, you need to keep various things in mind. 

  • Email aliases cannot be used to sign into your Google account. You will have to use your real email id for that. 
  • Email aliases are public, and everybody can see them.

Foresight helps to automate almost every action in Google Workspace. There are other things that you can do with Foresight. You can export active users in Google Workspace. You can even bulk add and remove Google group members using Foresight. All in all, it is a great tool to automate different functions related to Google Workspace and help organizations to reach operational efficiency.

Conclusion

Using the xFanatical Foresight Automation tool, you can easily retrieve all active aliases for all users in Google Workspace. This automation saves time and effort, ensuring that you have accurate and up-to-date information about user aliases in your Google Workspace environment. By leveraging the power of Foresight Automation Tool, you can streamline your administrative tasks and enhance the overall management of your Google Workspace account.

If you have yet to install Foresight, check out this quick start.

Please visit the  xFanatical Foresight Automation tool to learn more and sign up for a free trial.

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