Introduction

In this guide, we’ll walk you through how to efficiently export users from Google Workspace using xFanatical Foresight. Whether you need to manage user data, streamline reporting, or maintain accurate records, exporting user information can be a time-consuming task. xFanatical Foresight simplifies data management, saving you time and effort while ensuring accurate, up-to-date records for your organization.

Illustration of exporting users from Google Workspace with xFanatical Foresight Automation Illustration of exporting users from Google Workspace with xFanatical Foresight Automation

By automating the process of exporting user data from Google Workspace, admins can streamline user management and improve data accuracy. Now, we will show you how to effortlessly export users from Google Workspace using xFanatical Foresight, saving time and ensuring accurate record-keeping.

Introducing xFanatical Foresight Automation

xFanatical Foresight is a powerful automation tool designed specifically for Google Workspace. It enables administrators to effortlessly export user data from Google Workspace, ensuring efficient account management and compliance. With its user-friendly interface and customizable workflows, xFanatical Foresight simplifies the process of exporting users and maintaining accurate records with ease.

Automation Setup Instructions

In this section, we will guide you through the automation setup in xFanatical Foresight. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy).

Rule creation with xFanatical Foresight

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Rules page. 
  3. Click the New Rule new rule button button at the bottom right to create a new rule.
  4. In the Select a trigger screen, select Manual trigger and click Next.
    Manual-trigger
  5. In the Select an action screen, select the List users action.
    Select the list users action for the Export user's organizational unit information rule.
  6. In the Edit actions > List users screen,
    Edit list users action for user details.
    1. In the Columns field, select the user details you need from the dropdown list to tailor the export to your requirements.
    2. Click Add next action.
  7. In the Select an action screen, select the Email action.
    The email action to send an email from your gmail in xFanatical Foresight
  8. In the Edit actions > Email screen,
    In the email screen, add manager's email address, subject line and content with CSV file.
    1. In the To field, select the stakeholder’s email address such as the head of the IT department, IT director or CIO, who is responsible for user management.
    2. In Subject, customize the email subject.
    3. In the Email body, personalize the email content and select Users CSV download link variable from the List users action to include the download link in the email.
    4. Click Review.
  9. In the Review screen,
    Provide the rule name and create the rule.
    1. In Rule name, enter a rule name.
    2. Click Create.
  10. The automation rule is created.
    xFanatical Foresight rule graph for exporting users from Google Workspace
    xFanatical Foresight rule graph for exporting users from Google Workspace.
Verify Automation

Verify Automation

To ensure that your rule setup functions as expected, it’s crucial to conduct a simple test. The following instructions will guide you through how xFanatical Foresight exports users from Google Workspace.

  1. Go back to xFanatical Foresight. 
  2. Click on the Play button of Export users from Google Workspace rule.
    Trigger the rule to expert list of users.
  3. Wait until you receive a notification in the top right of xFanatical Foresight. In the notification message, click View log.
    Logs notification page for the rule.
  4. In the Logs > Log details page, the Rule history section explains the automation history and task xFanatical Foresight has automated on behalf of your Google account.
    Logs details page for more details.
  5. Verify that the stakeholder received the email with a downloadable CSV file link to ensure the rule triggered successfully.
    Rules verification for successful execution

Notes

  • Once the automation rule is manually triggered, xFanatical Foresight will efficiently manage the retrieval of users with minimal intervention.
  • The CSV file will expire in 7 days. 
  • Administrators can optionally add an additional Upload data to Drive action to save a copy of the exported CSV file to a designated folder for audit purposes.
  • At each time a rule is executed, you will receive a notification in the app telling you how it has happened to your rules and whether rules ran successfully or not.

Conclusion

With xFanatical Foresight, exporting user data from Google Workspace becomes a seamless and efficient process. This automation not only saves valuable time but also ensures accuracy and consistency in managing user information. By eliminating manual steps, admins can maintain up-to-date records, improve resource planning, and focus on more strategic tasks. Start automating your user export process today with Foresight for streamlined and reliable user management.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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