Delete Google Workspace Users By Schedule

This article is written for Google Workspace Administrators.

Introduction

In this article, you will learn about how to delete Google Workspace users by schedule. Deleting Google Workspace users by schedule is an essential feature for any organization looking to maintain an efficient and secure Google Workspace environment. One of the primary reasons for deleting Google Workspace users by schedule is to safeguard sensitive information, as well as to optimize license costs. By scheduling the deletion of inactive or terminated users, organizations can prevent unauthorized access to their data and prevent potential data breaches.

xFanatical Foresight Automation tool provides a comprehensive solution for managing Google Workspace users, allowing administrators to easily delete, and create user accounts. With its user-friendly interface and intuitive design, xFanatical Foresight makes it easy for administrators to navigate and utilize its features effectively.

Video tutorial

Scheduling Google Workspace User Deletion with xFanatical Foresight Automation tool

Before you schedule deleting users in Google Workspace in advance, here is a warning: once you delete a user from Google Workspace, the user data is deleted permanently from your domain if the user is not restored on time. So it's cautious before moving forward, see Delete or remove a user from your organization.

1. Log in to your Foresight account with your Google Admin account.
2. Go to the Rules page and click the New Rulebutton.
3. Select the Time trigger from the Select a trigger screen.
4. In the Edit trigger screen, specify a future date and time to delete the user.
   Note:The trigger time must be at least 15 minutes from your current time.
5. On the Select an action screen, click the Delete user action. This action allows you to delete an individual account from your Google Workspace domain
6. In the Edit actions screen, type in the primary email of the user to be deleted. Grant access permission from your Google account for the first time.
7. Click Review.
8. On the Review screen, give the rule a name that you will use to identify it.
9. Click Create. The card appears on the Rules page, it's active by default when first created.
10. At the scheduled user deletion time, Foresight Automation tool will notify you of successful rule execution and any failed actions. Monitor notifications in the top right corner.

Schedule deleting multiple Google Workspace users on a day

1. To delete more users at the same time, click themenu on the rule card after creating the Scheduling Google Workspace User Deletion with Foresight rule.
2. Go to the menu options and select Duplicate.
3. Now, the admin only needs to update the new user's information.
   xFanatical Foresight rule graph for scheduling deleting a Google Workspace user

Reschedule the Deletion of a Google Workspace User Account

Many organizations require flexibility in managing user accounts within Google Workspace. This need often arises from staffing changes, prolonged absences, or unexpected situations. Having the ability to adjust the timing of user account deletions can prove invaluable in such scenarios.

1. Log in to your Foresight account with your Google Admin account.
2. Go to the Rules page.
3. Click the located next to your rule in Foresight.
4. Select the Edit option from the dropdown menu.
5. In the rule interface, choose the trigger Time, and specify a date and time for rescheduling the deletion of a Google Workspace user account.

Cancel the Schedule of deleting a Google Workspace User

The capability to cancel the schedule for deleting a Google Workspace user account is exceptionally valuable, especially in instances where errors are recognized or when it becomes necessary to retain an account for an extended duration. xFanatical Foresight Automation tool  has a feature that allows you to cancel the schedule of deleting a Google Workspace User

If you delete the rules associated with the Scheduling Google Workspace User Deletion with Foresight rule, the cancellation process will proceed more smoothly.
Delete xFanatical Foresight rule to cancel the schedule of deleting a Google Workspace User

Conclusion

Efficient user management is essential for organizations using Google Workspace. By leveraging the power of the xFanatical Foresight Automation tool, organizations can streamline scheduling user deletion processes, enhance data security, and ensure compliance with data protection regulations. The step-by-step guide provided in this article offers a comprehensive overview of how to set up and utilize the xFanatical Foresight Automation tool for deleting Google Workspace users on a schedule.

Don't wait any longer - enhance your efficiency with the xFanatical Foresight Automation tool and take control of your Google Workspace user management today!

If you have yet to install Foresight, check out this quick start.

Please visit the  xFanatical Foresight Automation tool to learn more and sign up for a free trial.