Introduction

In this blog post, you will explore how to bulk delete users recovery number or email in Google Workspace. providing you with the necessary steps to enhance user privacy.

In the era of data privacy and protection, it is crucial for organizations to ensure the security of user information. With Google Workspace being widely adopted by businesses, it's important to understand how to safeguard user privacy within this ecosystem. One aspect of user privacy revolves around recovery phone numbers or emails associated with user accounts.

Understanding the Need for Bulk User Data Cleanup

When managing a large number of user accounts in Google Workspace, it's common to encounter situations where cleaning up unnecessary recovery phone numbers or emails becomes necessary. For example, when employees leave the organization, it's essential to remove their recovery contact information to maintain data privacy and security. Bulk deletion of this data can be a time-consuming and tedious task if done manually.

How Bulk Delete Users Recovery Phone Numbers Emails in Google Workspace Can Help?

When you set up a recovery phone number or email address, your Google account gets extra security from suspicious activities. They help –

  • Sign in to your Google account when you are locked out from your account.
  • When you forget your password or someone else changes your password.
  • When someone deletes your account, after getting your account back, it will automatically help recover the deleted emails and deleted phone numbers.
  • Block a stranger from using your account without your permission.
  • Notify you in case of any possible hacking activity on your account.
  • Adding the recovery information, can help prove your identity easily when trying to login from unknown devices or trying to recover your account.

But the recovery info becomes unnecessary when there is no problem in the user’s account. In that case, Google admin might delete them. Also, they can do it for multiple users at a time by bulk deleting user recovery phone numbers or emails when required.

Introducing xFanatical Foresight Automation tool

xFanatical Foresight Automation tool is a powerful tool designed to automate various administrative tasks in Google Workspace, including bulk user data cleanup. With its intuitive interface and user-friendly features, Foresight Automation simplifies the process of removing recovery phone numbers or emails in just a few clicks. By leveraging this tool, administrators can save valuable time and effort while ensuring data accuracy and compliance.

Demo Video

Instructions

First, you need to prepare a list of users. There is one column in the sheet- Email. Please note, for the demo purpose we only take 10 users, while in real cases, we can handle thousands of users at a time. Next, download the Google Sheet in CSV (comma-separated value) format.prepare a list of users as CSV file

Rule Creation

  1. Log in to your  xFanatical Foresight account with your Google Admin account. 
  2. Go to the Rules page and click the New Rule button.
  3. Select the Data uploaded trigger from the select a trigger screen.Select the Data uploaded trigger
  4. Click on the upload box and upload the downloaded .CSV file, wait for the CSV to be parsed.Click on the upload box and upload the downloaded .CSV
  5. In the Edit trigger screen, Leave all settings at their defaults.In the Edit trigger screen, Leave all settings at their defaults
  6. Click Next.
  7. On the Select an action screen, click the Update recovery email action.Select an action screen, click the Update recovery email action
  8. Click Sign in with Google to grant approvals to xFanatical Foresight in Google Workspace .Click Sign in with Google to grant approvals to Foresight
  9. In the User primary email field select Email. This time you should leave the Recovery email field empty.In the User primary email field select Email. This time you should leave the Recovery email field empty.
  10. Click Add next action. Then select Update recovery phone action.Click Add next action. Then select Update recovery phone
  11. Select Email in the User primary email field. Leave the Phone number field empty. Then click Review.Select Email in the User primary email field. Leave the Phone number field empty.
  12. Now enter the Rule name and click Create.Enter the Rule name and click Create

Rule Triggering

  • Click Upload Icon and then upload the same .CSV file again. The process will take a few seconds.Click on the Upload Icon and then upload the same .CSV file again.

Verifying Results

  1. Notification in the top-right corner of the Rules page.
  2. Click on the Show All to see successful execution status.Click on the Show All to see successful execution status
  3. Access log details by clicking "View Log" within the notification.Access log details by clicking View Log within the notification
  4. Afterward, verify it within the Google Admin Console. Next, navigate to the user's Security section by following these steps: username > Securityverify it within the Google Admin Console.
  5. You can now confirm that the user's Recovery information, including their recovery email and phone, has been deleted. Repeat this process for other users to achieve the same outcome.

Before DeletingBefore deleting

After deletingYou can now confirm that the user's Recovery information, including their recovery email and phone, has been deleted.

Benefits of Foresight Automation tool for User Management

By utilizing xFanatical Foresight automation tool for bulk deletion of recovery contact information, administrators can experience numerous benefits. Some key advantages include:

  1. Time-saving: Foresight Automation drastically reduces the time required to perform repetitive tasks and eliminates the need for manual intervention.
  2. Accuracy and Consistency: The tool ensures precise targeting and execution, minimizing the risk of human error and maintaining data accuracy.
  3. Scalability: Foresight Automation seamlessly handles bulk operations, making it suitable for organizations of all sizes.
  4. Enhanced Security: By promptly removing recovery contact information, Foresight Automation helps maintain data privacy and strengthens overall security.

Conclusion

Efficient user management is vital for organizations using Google Workspace, and the bulk deletion of user’s recovery phone numbers or emails plays a significant role in maintaining data privacy and security. xFanatical Foresight automation tool simplifies this process by offering a user-friendly interface and powerful automation capabilities. 

By leveraging Foresight Automation tool, administrators can save time, ensure data accuracy, and enhance the overall user management experience. Streamline your user data cleanup with Foresight Automation today!

Related Article

Set up password recovery for users

How to recover your Google account or GmailVerify your account,

Secure hacked or compromised Google account, etc.

If you have yet to install Foresight, check out this quick start.

Please visit the  xFanatical Foresight Automation tool to learn more and sign up for a free trial.

Share on LinkedIn Share on Reddit Share on Pinterest