Automated Email Alias for New Google Workspace Users

Introduction

This blog explains how to automatically create email aliases for new Google Workspace users using xFanatical Foresight as an administrator. In large organizations, managing email aliases for hundreds or thousands of employees can be a repetitive and time-consuming process. One critical reason to automate alias creation is to ensure that every new employee receives the necessary alternate email addresses immediately upon account creation. This helps maintain consistency in communication and ensures no delays in new joinees receiving important emails.

With xFanatical Foresight, administrators can automate the process of creating email aliases for new users ensuring accuracy, consistency and speed. By automating this task, IT teams can eliminate manual errors, save time and enforce organizational naming conventions without constant oversight. This not only improves onboarding efficiency but also keeps the organization aligned with internal communication standards and policies.

Illustration of how xFanatical Foresight automates bulk creation of email aliases for Google Workspace users.

Introducing xFanatical Foresight Automation 

xFanatical Foresight is a powerful automation platform designed specifically for Google Workspace. It enables administrators to automatically create email aliases for new Google Workspace users effortlessly. Instead of manually adding aliases one by one through the Google Admin Console, you can quickly and consistently assign the required aliases to multiple new accounts as soon as they are created. This ensures new employees have the right alternate addresses from day one, supporting smooth communication and eliminating delays. With xFanatical Foresight’s user-friendly interface and powerful automation, the entire process is fast, accurate and hassle-free, saving time and improving overall onboarding efficiency.

Automation Setup Instructions

In this section, we guide you through the automation setup in xFanatical Foresight. Setting up automation rules is now faster and simpler than ever with ready-to-use templates, check Set up automation from a template section. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From a Template

Set Up Automation From a Template

Supported plans: xFanatical Foresight Elite plan.

1. Sign into xFanatical Foresight with your Google Admin account. 
2. Go to the Templates page.
3. Search for Automated email alias for new Google Workspace users and click on it.
   
   
4. In the Templates > Automated email alias for new Google Workspace users page, click Copy rule.
   
   
5. For the first time use of the template rule, an dialog Action needed will display requesting necessary permissions required to copy the rule. Click Connect with Google and authorize the permissions.
6. Upon authorization, a dialog titled Copy of Automated email alias for new Google Workspace users will display.
7. Click Next. No configurations needed.
8. Click Review.
9. In the Review screen,
   
   1. In Rule name, customize the automation rule name.
   2. Click Create.
10. The rule is created in the Rules page. 

xFanatical Foresight rule graph for automatically assigning email aliases for new users.

Notes

• Once the automation rule is configured, xFanatical Foresight seamlessly monitors new user creations in Google Workspace and automatically assigns the required email aliases as soon as an account is added.
• Each time the rule is executed, you will receive a notification in the app informing you of the status, including whether the aliases were created successfully.
• The process runs in the background and completes within moments, ensuring every new user is set up with the correct aliases instantly and without manual intervention.

Conclusion

In conclusion, using xFanatical Foresight to automate the creation of email aliases for new Google Workspace users streamlines onboarding, ensuring accuracy and consistency from the moment an account is created. By eliminating the need for manual alias setup, administrators can save valuable time, reduce the risk of errors and enforce organizational naming conventions effortlessly. This automation boosts efficiency and ensures smooth communication, making it a valuable tool for keeping Google Workspace organized and professional.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

Related Articles

• Bulk Archive Users in Google Workspace
• Bulk add email aliases to user accounts

For more article please visit our website: Articles