Introduction

This blog explains how to bulk delete Google user profile photos in Google Workspace using xFanatical Foresight, as an administrator. In large organizations, managing user profile photos across hundreds or thousands of accounts can become cumbersome. One critical reason to remove user profile photos is when an employee leaves the organization. Removing their profile photo is essential to ensure that former employees no longer have any personal data visible within the company’s ecosystem. Additionally, for privacy and security concerns, organizations may want to eliminate photos to prevent exposure of personal information.

With xFanatical Foresight, administrators can automate the process of removing user profile photos in bulk, ensuring that these changes are made quickly, efficiently, and without the risk of errors from manual intervention. By automating this task, IT teams can free up valuable time to focus on other critical tasks, while ensuring the organization remains compliant with internal policies and regulations.

Illustration of how xFanatical Foresight automates bulk deleting users' profile photos in Google Workspace.
Illustration of how xFanatical Foresight automates bulk deleting users' profile photos in Google Workspace.

Introducing xFanatical Foresight Automation

xFanatical Foresight is a powerful automation platform designed specifically for Google Workspace. It enables administrators to bulk delete Google user profile photos effortlessly. Instead of manually removing profile photos one by one through the Google Admin Console, you can quickly and efficiently delete photos across multiple user accounts at once. This helps maintain a consistent and professional workspace, ensuring that outdated or unnecessary photos are promptly removed. With xFanatical Foresight’s user-friendly interface and powerful automation, the entire process is fast, accurate, and hassle-free, saving time and improving overall management efficiency.

Automation Setup Instructions

In this section, we will guide you through the automation setup in xFanatical Foresight. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy).

  1. Create a Google Sheet containing a column User Primary Email with the primary email addresses of users whose profile photos you want to delete. Once completed, click File > Download > Comma Separated Values (.csv) to download the Google Sheet as a CSV file.
    Create a CSV file with the primary email addresses of users whose profile photos you want to delete.
  2. Sign into xFanatical Foresight with your Google Admin account. 
  3. Go to the Rules page. 
  4. Click the New Rule new rule button.
  5. In the Select a trigger screen, select Data uploaded trigger.
    Selecting Data Uploaded trigger on Select a trigger screen
  6. Click the Choose a CSV file created in Step 1.
  7. Click the Next button.
  8. In the Select an action screen, select the Delete user profile photo action.
    Select the delete user profile photo for the bulk delete Google user profile photos rule.
  9. In the Edit actions > Delete user profile photo screen,
    Configure the delete user profile photo for the bulk delete Google user profile photos rule.
    1. In the Primary email field, select the User primary email variable from the Data uploaded trigger.
    2. Click Review.
  10. In the Review screen,
    In the Review page, provide rule name and create bulk delete Google user profile photos rule.
    1. In Rule name, give your rule a name for easy identification.
    2. Click Create.
  11.  The automation rule is created.
    xFanatical Foresight rule graph for bulk deleting user’s profile photos from the organization.
    xFanatical Foresight rule graph for bulk deleting users’ profile photos in Google Workspace.
Verify Automation

Verify Automation

To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions demonstrate how xFanatical Foresight automates the bulk deletion of users’ profile photos from the organization.

  1. Go to xFanatical Foresight.
  2. Go to the Rules Page.
  3. Click on the upload-button. of Bulk delete user profile photo rule.
    Upload CSV file to bulk delete Google user profile photos rule.
  4. Select the CSV file prepared in Step 1 of the Set Up Automation From Scratch section to upload and proceed with the automation.
  5. Wait for the CSV file to be processed and receive a notification in the top right of xFanatical Foresight. In the notification message, click View log.
    A notification will be triggered and sent upon the execution of the rule, informing users of the action taken.
  6. In the Logs > Log details page, the Rule history section explains the automation history and task xFanatical Foresight has automated on behalf of your Google account.
    A detailed log screen, sent upon the execution of the rule, informing users of the action taken.
  7. Sign into your Google Admin Console and verify that the automation has successfully deleted the user profile photos.
    automation has successfully deleted the user profile photos.

Notes

  • Once the automation rule is configured, the admin needs to upload the CSV file. After that, xFanatical Foresight seamlessly takes over and deletes user profile pictures from the organization in bulk.
  • At each time a rule is executed, you will receive a notification in the app telling you how it has happened to your rules and whether rules  were automated successfully or not.
  • The rule execution and CSV processing may take a few minutes to complete as the system processes the file and updates information efficiently.

Conclusion

In conclusion, using xFanatical Foresight to bulk delete Google user profile photos streamlines the management of Google Workspace, improving efficiency and accuracy. By automating the deletion process, administrators can quickly and securely remove profile photos for multiple users at once, ensuring consistency and compliance with organizational policies. This solution eliminates the need for manual intervention, reducing the risk of errors, saving valuable time, and enhancing the overall user management workflow, making it an essential tool for maintaining a well-organized and secure Google Workspace environment.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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