How to bulk update Google Group settings

Introduction

In this article, you will learn how to bulk update Google Group settings. Managing Google Groups can be a time consuming task, especially when it comes to updating settings for multiple groups simultaneously. Moreover, the Google Admin Console cannot update some specific group settings. In that case, you need an automation tool.

Fortunately, with the help of the xFanatical Foresight Automation tool, you can streamline this process and efficiently make bulk updates to your Google Group settings.

Update a Group’s Settings 

Group owners and managers can view and edit the details of their groups in the Google Groups interface. But they can do it individually and not in bulk because there is no option. 

But to know how to update Google group settings, we must understand what it is all about. So for that purpose, we have elaborated the entire thing in this blog.

What Settings Can We Change in Google Groups

• Group name 
• Group email
• Group description
• Who Can Join Group
• Who Can View Members
• Who Can View Conversations
• Allow external members
• Who can post
• Allow Web Posting
• Group Email Language

A Google Group Settings template is provided in CSV. You can download and use it in Foresight. Also, the Google Group Help Doc is linked to learn about Google Group settings.

How to Change Google Group Settings

1. Sign in to Google Groups
2. Click the name of a group
3. On the left, click Group settings.
4. Enter information and choose settings for the group
5. Click Save changes.

How Do Bulk Update Group Settings in Google Groups

By default, there is no option to bulk update Google Group settings in Google Admin Console. But you can solve that with ease by adding Foresight to your armory, it's an automation tool for Google Workspace, that makes the time-taking routine tasks for Google Workspace Admin, and users very easy.

Introducing xFanatical Foresight Automation Tool

xFanatical Foresight Automation tool is an advanced automation tool designed to simplify administrative tasks, including bulk updates of Google Group settings. With its intuitive interface and powerful features, Foresight enables you to automate and streamline the management of your Google Groups effortlessly. By leveraging the power of Foresight, you can save time, reduce errors, and ensure consistent settings across all your groups.

Demo Video

Instructions

To begin, prepare a Google Sheet containing all required settings for modification. Once complete, download it as a CSV file. Download the Google Groups settings CSV template by xFanatical using the button below.

Then you need to carry out the following procedure with the help of xFanatical Foresight:

Rule Creation

1. og in to your  xFanatical Foresight account with your Google Admin account. 
2. Go to the Rules page and click the New Rule button.
3. Select the Data uploaded trigger from the select a trigger screen.
4. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.
5. In the Edit trigger screen, Leave all settings at their defaults.
6. Click Next.
7. On the Select an action screen, click the Update group settings action. 
8. Click Sign in with Google to grant approvals to xFanatical Foresight in Google Workspace .
9. Now, choose options from the dropdown menus. Avoid selecting values like ANYONE_CAN_POST or ANYONE_CAN_JOIN. Only select variables that appear when you click the dropdown or use the icon if no variables are visible. Let's proceed with filling in these fields.
   • In the Group email setting, select the Group email variable from the drop-down menu.
   • In the Group name field, select Group Name, In case you don’t see a drop-down menu use the icon, and a drop-down automatically appears.
   • In the Group description field,  select Group Description. Repeat the same process, and 
   • In the Who can join group field, select Who can join group from the drop-down menu.
   • In the Who can view members field, select the Who can view members variable.
   • You can repeat this process for all fields in the same manner.
   • While most fields are optional, some are mandatory and must be completed. One such field is the Include a custom footer setting, where you must select the Include a custom footer variable. In the Custom Footer Text box, enter the custom text you wish to display.
   • Once you have filled in all the settings fields according to your requirements, click Review to confirm your actions.
10. Enter the Rule name. Click Create.

Rule Triggering

• Click the Upload Icon and then upload the same .CSV file again. The process will take a few seconds.

Verifying the Result

1. Check the notification in the top right-hand corner and select View All from the options provided.
2. Alternatively, navigate to the Logs page from the left sidebar.
3. To verify the results, check if the settings have been changed in Google Groups using the Google Admin console. Now let’s check the settings for the Customer Services Interns group. Compare the settings on the left and right to see any differences.

Conclusion

With the xFanatical Foresight Automation tool, bulk updating Google Group settings has never been easier. By following the steps outlined in this blog post, you can efficiently manage and configure settings for multiple groups simultaneously. Say goodbye to the tedious and time-consuming task of individually modifying Google Group settings, and embrace the streamlined efficiency of Foresight. Start using Foresight today and experience the power of bulk updates at your fingertips.

If you have yet to install Foresight, check out this quick start.

Learn how to bulk create Google groups with the help of Foresight.

Please visit the  xFanatical Foresight Automation tool to learn more and sign up for a free trial.