Introduction

In this article, you will learn how to efficiently bulk create Google Groups using xFanatical Foresight. Managing large organizations or educational institutions often requires creating and managing multiple Google Groups for various teams, departments, or classes. Manually setting up each group can be a time-consuming task, especially when you need to create dozens or even hundreds of groups. 

Illustration of bulk creating Google Groups in Google Workspace with xFanatical Foresight Automation

Illustration of bulk creating Google Groups in Google Workspace with xFanatical Foresight Automation

Creating groups in bulk from Google Admin Console natively can be time consuming. You can create one group at a time natively from Google Admin Console. Here xFanatical Foresight comes in the picture, where you can create Google groups in bulk within some clicks, while maintaining data integrity and security. 

Introducing xFanatical Foresight Automation

xFanatical Foresight is a platform which helps to automate and streamlines the Google Workspace workflows. In today’s fast paced business environment, efficiency is the key. xFanatical Foresight automation permits administrators and users to create intricate business workflows, which consumes a lot more time doing it natively. It simplifies the process of bulk creation of new groups in Google Workspace, so you can take care of more important tasks.

Automation Setup Instructions

In this section, we guide you through the automation setup in xFanatical Foresight. We have 2 ways to set up automation rules, Set up automation from a template and Set up automation from scratch. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From a Template

Set Up Automation From a Template

Supported plans: xFanatical Foresight Elite plan.

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Templates page.
  3. Search Bulk create google groups template, and click on it.
    Bulk create google groups on xFanatical Foresight
  4. In the Templates > Bulk create google groups page, click Copy Rule.
    Bulk create google groups template with copy rule button
  5. For the first time use of the template rule, an dialog Action needed will display requesting necessary permissions required to copy the rule. Click Connect with Google and authorize the permissions.
  6. Upon authorization, a dialog titled Copy of Bulk create google groups will display.
  7. Click the Next button.
  8. Click the Review button.
  9. In the Review screen, customize the Rule Name, and click the Create button.
    Configuring rule name on review screen for template rule
  10. The rule is created in the Rules page.
    Copy of Bulk create google groups rule on xFanatical Foresight rules page
    xFanatical Foresight workflow for bulk creating google groups in Google Workspace.
Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy).

  1. Download Sample CSV file for automation rule process.

    Sample CSV file with Group Email, Group Name, and Group description headers with some sample data
  2. Sign into xFanatical Foresight with your Google Admin account. 
  3. Go to the Rules page, and click the new rule button button at the bottom right to create a new rule.
  4. Select the Data uploaded from Select a trigger screen.
    Selecting Data Uploaded trigger on Select a trigger screen
  5. Upload the file which is downloaded in Step 1, and wait while CSV file parsing is done.
  6. Click the Next button.
  7. Select the Create group action from Select an action screen.
    Selecting Create group action from Select an action screen
  8. In the Edit actions > Create group screen,
    1. For the first time use of the action, click Sign in with Google to grant xFanatical Foresight necessary permissions to automate on behalf of your Google account.
      Sign in with Google button on Create group edit action screen
    2. In the Group email field, select the Group Email variable from the Data uploaded trigger from the dropdown.
    3. Click the The v-icon to select variables icon in Group name field and select Group Name variable from Data uploaded trigger.
    4. Click the The v-icon to select variables icon on Group description field and select Group Description variable from Data uploaded trigger.
      Group email, Group name, and Group description fields configuration
  9. Click the Review button.
  10. In the Review screen, customize the Rule Name, and click the Create button.
    Configuring rule name on rule review screen for bulk create google groups rule.
  11. The Automation rule is created.
Verify Automation

Verify Automation

To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions demonstrate how to bulk create google groups using xFanatical Foresight in Google Workspace.

  1. Go to the Templates page of xFanatical Foresight.
  2. Search Bulk create google groups template, and click on it.
  3. Click the Download Sample CSV File button, or if you set up Automation from scratch, please just use the CSV file which you have created.
    Bulk create google groups template with download sample CSV file button
  4. Customize the CSV file with Group emails, Group names, and Group descriptions, to bulk add them to Google Workspace.
  5. Go to the Rules Page.
  6. Click the upload icon of Copy of Bulk create google groups rule.
    Copy of bulk create google groups rule with upload icon on xFanatical Foresight rules page
  7. Upload the CSV file created in Step 4, and wait until you receive a success notification.
  8. Click the notification icon, and click the View log button.
    Log of successful execution of Copy of bulk create google groups with view log button
  9. In the log screen you can see a marketing group email which has been created successfully.
    Log screen on successful execution of copy of bulk create google groups contains CSV file name, group email

Notes

  1. Don’t add an existing group details in the CSV, it will report errors.
  2. Max of 5000 rows CSV can be processed at a time. So be cautious while creating the CSV files.
  3. In Google groups, there is a limit to group creation, check Google support for limits of Google Groups

Conclusion

Bulk creating google groups in Google Workspace using xFanatical Foresight is a game changer for your organization's efficient productivity and collaboration. By leveraging its intuitive interface and powerful automation capabilities, you can streamline your automation process and ensure effective collaboration in your teams. With xFanatical Foresight, you can effortlessly create, manage and organize your groups, and invest valuable time for more important tasks.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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