Introduction

In this article, you will explore how to bulk remove members from a Google Group. Managing members in Google Groups can be a time consuming task, especially when you need to remove multiple members at once.  However, with the right approach and the help of a powerful tool called xFanatical Foresight Automation tool, you can efficiently bulk remove members from your Google Group. 

Just like you bulk add members to Google Group in the Workspaces, you also need to bulk remove members from Google Group. Since it can be a tedious job, automation can be a great way to streamline it.

Understanding the Challenge

Managing a Google Group usually involves maintaining an updated member list. However, circumstances may arise where you need to remove several members at once. Doing this manually can be tedious and prone to errors. That's where Foresight comes in handy. By leveraging xFanatical Foresight Automation tool, administrators can save valuable time and streamline their group management tasks.

How to manage members in Google Groups?

You can manage members in Google Groups quite easily. You can do it with the help of three methods:

  • Manage (add or remove) through the Google Admin Console.
  • Manage members through Google Groups directly.
  • Use Foresight with your Google Account to automate the management

How to Remove a Member from Google Group?

Removing members from Google Group means that they will not receive any group notification emails. But that does not mean that the removal will delete the user’s account. You can complete this task directly from the Google Admin Console. 

  1. You need to go to the Directory > Groups and click the name of a group. Then you go to the Members tab. 
  2. Then you can choose to remove one or multiple members by clicking the checkbox. Then click on the Remove members option that appears on top while selecting members.
  3. After that confirm the removal by clicking REMOVE MEMBERS in the popup. 

You can also remove members from the Google Groups itself. 

  1. Go to Google Groups and sign in with your Google Admin Account.
  2. On the left side, go to People > Members.
  3. The name of the members will appear in a checklist format. Check the name of the member whom you want to remove. 
  4. At the top right, click the Remove Member option and then OK to confirm. 

Introducing xFanatical Foresight Automation tool

xFanatical Foresight Automation tool, is a powerful tool for Google Workspace admins and users that simplifies various administrative tasks, including group management. With its intuitive interface and robust features, xFanatical Foresight empowers administrators to streamline their workflows and optimize their group management processes. One of its standout features is the ability to bulk remove members from a Google Group effortlessly.

Demo Video

Instructions

We will divide this rule into two parts:

Part 1: Exporting Group Members to CSV

Part 2: Deleting Group Members via CSV

First, we need a list of Group Members we want to remove. For that, we will export the list of members in CSV Format. So let’s see how to export the group members’ list.list of Group Members we want to remove

Process for Rule 1

Automation Rule Creation

  1. Log in to your xFanatical Foresight account with your Google Admin account. 
  2. Go to the Rules page and click the New Rule button.
  3. Select the Manual trigger from the select a trigger screen.Select the Manual trigger from the select a trigger screen
  4. Click Next.
  5. On the Select an action screen, click the List group members action.On the Select an action screen, click the list group members action
  6. In the Group Email field, select the Internship Finished Group. Please note that there are only 5 members in this demo case. In real scenarios, this process can be applied to groups with hundreds of members.In the Group Email field, select the Internship Finished Group
  7. In the Column field, select the Group Email and Member Email.In the Column field, select the Group Email and Member Email
  8. Enter the Rule name, click Create.Enter the Rule name, click Create

Rule Triggering

  • The rule has been created. Click the Play icon to trigger the rule.The rule has been created. Click the Play icon to trigger the rule

Result Verification

  1. Find the notification in the upper right corner and select it.
  2. Under the notification message, click the View Log button to access the log details directly.Find the notification in the upper right corner and select it
  3. The rule has been successfully triggered, exporting 5 members of the group to the CSV file. You can find the download link for the CSV file in the Action History section.exporting 5 members of the group to the CSV fileNow we shall see how to delete the members from the specific group

Process for Part 2 

  1. Go to the Rules page and click the New Rule button.
  2. Select the Data uploaded trigger from the select a trigger screen.Select the Data uploaded trigger from the select a trigger screen
  3. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsedCSV file parsed
  4. Click Next, and select the Delete Group Members action.Select Delete Group Members action
  5. Click Sign in with Google to grant approvals to xFanatical Foresight in Google Workspace .Click Sign in with Google to grant approvals to xFanatical Foresight in Google Workspace
  6. Select the Group Email in the Group email field, and Member Email in the Member email field.
  7. Click Review.Select the Group Email and Member Email then Click Review
  8. Enter the Rule name, click Create.Part2 Enter the Rule name, click Create

Rule Triggering

  • This rule is now created, and it's time to upload the same CSV file again by clicking the Upload icon.This rule is now created, and it's time to upload the same CSV file again by clicking the upload icon

Verifying Results

  1. Find the notification in the upper right corner and click it. 
  2. Under the notification bell icon, click View Log to access the log details directly.Under the notification bell icon, click View Log to access the log details directlyRule executed successfully
  3. Alternatively, access the Logs page from the left sidebar. Here, you'll find a log of successful rule triggers.Alternatively, access the Logs page from the left sidebar. Here, you'll find a log of successful rule triggers.
  4. Additionally, you can confirm this in the Google Admin console. You will see that all the members from the Internship Finished group have been deleted.Additionally, you can confirm this in the Google Admin console. You will see that all the members from the Internship Finished group have been deleted.

Conclusion

xFanatical Foresight Automation tool offers a seamless solution for bulk removing members from a Google Group. By following the steps outlined in this blog post, you can efficiently manage your group's membership and ensure a smooth user experience. 

xFanatical Foresight streamlines group management tasks and saves valuable time. Whether you need to remove members due to organizational changes or simply clean up your Google Group, xFanatical Foresight is the ultimate solution. You can also mail merge with different templates and a lot more. To discover more benefits of Foresight, visit our website.

If you have yet to install Foresight, check out this quick start.

Please visit the  xFanatical Foresight Automation tool to learn more and sign up for a free trial.

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