Introduction

In this article, you will learn how to Bulk remove members from google group. Managing members in Google Groups can be a time consuming task, especially when you need to remove multiple members at once. In today’s fast paced world, automation is the key to unlock the efficiency and productivity of organizations. Since natively removing members from google group in bulk can be a tedious job. xFanatical Foresight automation tool can bulk remove members from google group within some clicks.

Illustration of bulk removing members from Google Group using xFanatical Foresight AutomationIllustration of bulk removing members from Google Group using xFanatical Foresight Automation

Google Workspace is a robust platform for collaboration and communication, but managing user accounts and group assignments natively can be time consuming, prone to errors, and hinder productivity. Through xFanatical Foresight you can seamlessly bulk remove members from google group.

Introducing xFanatical Foresight Automation

xFanatical Foresight is a platform which helps to automate and streamlines the group management Google Workspace workflows. In today’s fast paced business environment, efficiency is the key. xFanatical Foresight automation permits administrators to Bulk remove members from google group. By leveraging the power of automation, xFanatical Foresight eliminates the need for manual interventions, reducing the risk of errors and enhancing overall efficiency.

Automation Setup Instructions

In this section, we guide you through the automation setup in xFanatical Foresight. We have 2 ways to set up automation rules, Set up automation from a template and Set up automation from scratch. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From a Template

Set Up Automation From a Template

Supported plans: xFanatical Foresight Elite plan.

To set up this automation, Admin needs to extract the list of group members from the google workspace, then the list will be uploaded to the automation rule to delete the group members in bulk.

The template has 2 rules.

  • Rule 1 lists and exports all group members to a CSV file, including the Group email, member email, and Member type. Admins need to edit the CSV file to only include the members they want to delete.
  • Rule 2 takes the extracted and edited CSV file as input, and bulk removes group members listed in the file.
  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Templates page.
  3. Search Bulk delete google group members template, and click on it.
    Bulk delete google group members template on xFanatical Foresight templates page
  4. In the Templates > Bulk delete google group members page, click Copy Rule 1.
    |Bulk delete google group members template page with copy rule 1 button
  5. For the first time use of the template rule, an dialog Action needed will display requesting necessary permissions required to copy the rule. Click Connect with Google and authorize the permissions.
  6. Upon authorization, a dialog titled Copy of Export group members will display.
  7. Click on the Next button.
  8. Configure the Group email field with the group you want to target to extract members list.
    Configure Group email field on edit actions screen
  9. Click the Review button.
  10. In the Review screen, customize the Rule Name, and click on the Create button.
    Configure rule name on Rule review screen for rule number 1.
  11. The rule is created in the Rules page.
    Copy of export group members rule on xfanatical foresight rules page.
    xFanatical Foresight workflow for bulk export group members in Google Workspace
  12. Go to the Templates page again.
  13. Click on Bulk delete google group members template.
  14. In the Templates > Bulk delete google group members page, click Copy Rule 2.
    Bulk delete google group members template page with copy rule 2 button
  15. Click on the Next button.
  16. Click on the Review button.
  17. In the Review screen, customize the Rule Name, and click on the Create button.
    Rule Name config on rule review screen for rule number 2
  18. The rule is created in the Rules page.
    Copy of bulk delete google group members rule on xFanatical Foresight rules page.
    xFanatical Foresight workflow for bulk delete google group members in Google Workspace
Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy). 

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Rules page, and click the new rule button button at the bottom right to create a new rule.
  3. Select the Manual Trigger from Select a trigger screen.
    Select the manual trigger to execute the rule.
  4. Click on the Next button.
  5. Select the List group members from Select an action screen.
    Click Next. On the Select an action screen, click the List group members action.
  6. In the Edit actions > List group member screen,
    1. For the first time use of the action, click Sign in with Google to grant xFanatical Foresight necessary permissions to automate on behalf of your Google account.
      Sign in with Google button List group members edit action screen
    2. Configure the Group email field with the group you want to target to extract members list.
      Configure Group email field on edit actions screen
  7. Click on the Review button.
  8. In the Review screen, customize the Rule Name, and click on the Create button.
    Configuring rule name on review screen for export group members rule
  9. Export group members rule has been created.
  10. Click the Play button on Export group members rule.
    Export group members rule with play button on xFanatical Foresight rules page
  11. Wait momentarily, and you will get a notification on the top right of xFanatical Foresight. In the notification message, click View log. 
    Notification of Export group members rule execution with view log button
  12. Download the CSV file from here button on the Log screen.
    Log of successful execution of copy of export group member rule with group mail and CSV file download link
  13. Now to create the second rule, click the New Rule new rule button button.
  14. In the Select a trigger screen, select Data Upload trigger.
    Select the data uploaded trigger for the rule.
  15. Upload the CSV file downloaded in Step 12.
  16. Click on the Next button.
  17. Select the Delete group members from Select an action screen.
    Select Delete Group Members action
  18. In the Edit Actons > Delete group member screen,
    1. In the Group email field, select the Group Email variable from the Data uploaded trigger.
    2. In the Member email field, select the Member Email variable from the Data uploaded trigger.
      Configuring Group email, and Member email fields with group email, and member email variables.
  19. Click on the Review button.
  20. In the Review screen, customize the Rule Name, and click on the Create button.
    Rule name configuration on Review screen for Bulk delete google group members rule
  21. The Automation rule is created.
Verify Automation

Verify Automation

To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions demonstrate how the xFanatical Foresight automates the bulk removal of members from google group.

  1. Go to the Rules page.
  2. Find Copy of Export Group members rule.
  3. Click on the Play button, and wait for a while.
    Copy of export group members rule on xFanatical Foresight rule page with play button
  4. Check the notification, and click on the View Log button.
    Notification of successful execution of Copy of export group members rule with view log button
  5. Download the CSV of group members from here button in the log screen.
    Log of successful execution of copy of export group member rule with group mail and CSV file download link
  6. Edit the downloaded CSV file, keep the group member rows you want to delete from the Google group, and delete the rest rows.
  7. Go to the Rules page again.
  8. Find the Copy of Bulk delete group members rule and click on the upload icon.
    Copy of bulk delete google group members rule with upload icon on xfanatical Foresight rules page
  9. Upload the CSV file edited in Step 6, and wait for a while.
  10. Click on the View log button.
    Notification of successful execution of Copy of bulk delete google group members rule with view log button
  11. In the log screen you can confirm the CSV file name, member email, and group email.
    Success log of copy of bulk delete google group members rule contains CSV file name, group email, and member email.

Notes

  • Once the automation rule is established, you can run the rule by uploading a CSV list of group member details.
  • The rule execution and CSV processing might take a few minutes to process the CSV and delete Google group members.

Conclusion

The ability to remove member from google group in bulk from a list using xFanatical Foresight Automation tool, is a game-changer for organizations seeking efficient user management. By streamlining the user removing process, xFanatical Foresight empowers administrators to save time, reduce errors, and maintain consistency. Embrace the power of bulk remove member  from google group with xFanatical Foresight and revolutionize your device management practices today!

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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