Introduction

In this article, you will learn how to Bulk add members to google group. Managing members in Google Groups can be a time consuming task, especially when you need to add multiple members at once. In today’s fast paced world, automation is the key to unlock the efficiency and productivity of organizations. Since natively adding members to google groups in bulk can be a tedious job. xFanatical Foresight automation tool can bulk add members to google group within some clicks.

Illustration of bulk adding members to Google Group using xFanatical Foresight Automation
Illustration of bulk adding members to Google Group using xFanatical Foresight Automation

Google Workspace is a robust platform for collaboration and communication, but managing user accounts and group assignments natively can be time consuming, prone to errors, and hinder productivity. Google group is used to notify members about events, collaboration between members, and  track members on conversation threads for different assignments. Adding members in google groups is natively possible via Google Admin Console, but the catch is that you can’t add multiple members at the same time. There is no specific way to natively bulk add members to a Google Group. But you can Bulk add members to a Google Group with the help of xFanatical Foresight.

Introducing xFanatical Foresight Automation

xFanatical Foresight is a platform which helps to automate and streamlines the group management Google Workspace workflows. In today’s fast paced business environment, efficiency is the key. xFanatical Foresight automation permits administrators to Bulk add members to google group. By leveraging the power of automation, xFanatical Foresight eliminates the need for manual interventions, reducing the risk of errors and enhancing overall efficiency.

Automation Setup Instructions

In this section, we guide you through the automation setup in xFanatical Foresight. We have 2 ways to set up automation rules, Set up automation from a template and Set up automation from scratch. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From a Template

Set Up Automation From a Template

Supported plans: xFanatical Foresight Elite plan.

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Templates page.
  3. Search Bulk add group members template, and click on it.
    Bulk add group members template on xFanatical Foresight templates page
  4. In the Templates > Bulk add group members page, click Copy Rule.
  5. For the first time use of the template rule, an dialog Action needed will display requesting necessary permissions required to copy the rule. Click Connect with Google and authorize the permissions.
  6. Upon authorization, a dialog titled Copy of Bulk add group members will display.
  7. Click on the Next button.
  8. Click on the Review button.
  9. In the Review screen, customize the Rule Name, and click on the Create button.
    Rule Review screen configuring Rule name
  10. The rule is created in the Rules page.
    Copy of Bulk add group members rule on xFanatical Foresight rules page
    xFanatical Foresight workflow for bulk addition group members in Google Workspace
Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy). 

  1. Download our Sample CSV File for the Rule automation process.
    Sample CSV file with Membar Email, and Group Email header
  2. Sign into xFanatical Foresight with your Google Admin account.
  3. Go to the Rules page, and click the new rule button button at the bottom right to create a new rule.
  4. Select the Data Uploaded from Select a trigger screen.
    Selecting Data Uploaded trigger on Select a trigger screen
  5. Upload the CSV file created in Step 1.
  6. Click on the Next button.
  7. Select Add group member action from Select an action screen.
    Selecting Add group member action on Select an action screen
  8. In the Edit actions > Add group member screen.
    1. For the first time use of the action, click Sign in with Google to grant xFanatical Foresight necessary permissions to automate on behalf of your Google account.
      Sign in with Google button on Edit actions of Add group member screen
    2. Configure Member email as Member Email variable from Data uploaded trigger.
    3. Configure Group email as Group Email variable from Data uploaded trigger.
      Configuring Member email, and Group email Fields on Edit actions screen
  9. Click on the Review button.
  10. In the Review screen, customize the Rule Name, and click on the Create button.
  11. The Automation rule is created.
Verify Automation

Verify Automation

To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions demonstrate how the xFanatical Foresight automates the bulk adding of members to google groups.

  1. Go to the Templates page of xFanatical Foresight.
  2. Search Bulk add group members template, and click on it.
  3. Click on the Download Sample CSV File button, or if you set up Automation from scratch, please just use the CSV file which you have created.
    Bulk add group members template with download sample CSV file button
  4. Customize the file with member emails and their respective group emails.
  5. Go to the Rules Page.
  6. Click on the upload icon of Copy of Bulk add group members rule.
    Copy Of Bulk add group members rule with upload button
  7. Upload the CSV file created on Step 4, and wait until you receive a success notification.
  8. Click the notification icon, and click on View log button.
    Notification of successful execution of Copy of Bulk add group member rule with view log button
  9. In the log screen you can see member email, and group email.
    Log of successful execution of rule including CSV file name, member email, and group email.

Conclusion

Bulk adding members to google group using xFanatical Foresight automation tool is a game changer when it comes to productivity and efficiency. By leveraging its intuitive interface and powerful automation capabilities, you can streamline your scheduling process and ensure collaboration in your groups. Using xFanatical Foresight, you can effortlessly manage and organize your google groups, and invest valuable time for more important tasks.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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