Introduction

In this article, you will know how to Approve Mobile Devices in Bulk from a list. In today’s fast paced world, managing mobile devices in an efficient manner is crucial for any organization. Approving each new device individually is slow and difficult as the number of devices keeps growing.

Let’s take an example: A company hires a large group of new employees. These employees need access to company data and resources on their mobile devices.  IT Admins needs to approve each device individually through the Google Admin Console which is a time-consuming and inefficient process.

Know How To Approve Mobile Devices In Bulk From A ListIllustration of Approving Mobile Devices In Bulk From A List with xFanatical Foresight Automation

Whenever users request organizational data access from their devices, IT Admins should approve the device to give them permission to work data and other resources. But Google Admin allows you to approve a single device at a time, and Admin might have a list of devices to approve at a time. Here xFanatical Foresight comes into the picture, where an Admin can approve mobile devices in bulk from a list, while maintaining data integrity, and save organizations from data breaches and other cybercrimes. 

xFanatical Foresight Automation tool introduces bulk approving mobile devices from a list to eliminate these manual redundant tasks for the Admin. It automates the process and helps the Admin to perform this task efficiently.

Introducing xFanatical Foresight Automation

xFanatical Foresight is a powerful automation tool designed specifically for Google Workspace. It’s a cutting-edge device management platform, provides a powerful bulk approval feature that allows administrators to tackle device approvals efficiently. By leveraging this feature, administrators can save valuable time and effort while ensuring a smooth and streamlined approval process.

Automation Setup Instructions

In this section, we guide you through the automation setup in xFanatical Foresight. We have 2 ways to set up automation rules, Set up automation from a template and Set up automation from scratch. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From a Template

Set Up Automation From a Template

Supported plans: xFanatical Foresight Elite plan.

To set up this automation  Admin needs to extract the list of mobile devices from the google workspace, then the list will be uploaded to the automation rule to approve the devices in bulk.

The template has 2 rules.

  • Rule 1 lists and exports mobile devices to a CSV file, including the device’s ID, device’s status, user information etc. Admins need to keep only the device rows they want to approve in the CSV file, and delete the rest.
  • Rule 2 takes the extracted and edited CSV file from Rule 1 as input, and bulk approves the mobile devices listed in the file.
  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Templates page.
  3. Search Bulk approve mobile devices template, and click on it.bulk-approve-mobile-device-template
  4. In the Templates > Bulk approve mobile devices page, click Copy Rule 1.
  5. For the first time use of the template rule, an dialog Action needed will display requesting necessary permissions required to copy the rule. Click Connect with Google and authorize the permissions.
  6. Upon authorization, a dialog titled Copy of Export mobile devices will display.
  7. Click on the Next button at the bottom.
  8. In the Edit actions screen, click on the Review button at the bottom.

    List Mobile Device Action Screen to click Review button at the bottom
  9. In the Review screen, customize the Rule Name, and click on the Create button.Configuring Rule name of rule review screen
  10. The rule is created in the Rules page.
    Rule Named Copy of Export mobile devices
    xFanatical Foresight workflow for Bulk Export mobile devices in Google Workspace.
  11. Go to the Templates page again.
  12. Click on Bulk approve mobile devices template.
  13. In the Templates > Bulk approve mobile devices page, click Copy Rule 2.
  14. Click on the Next button.
  15. Click on the Review button.
  16. In  the Review screen, customize the Rule Name, and click on the Create button.Configuring Rule name of rule review screen
  17. The rule is created in the Rules page.
    Copy of Bulk approve mobile devices rule on xFanatical Foresight rules page
    xFanatical Foresight workflow for Bulk Export approve mobile devices in Google Workspace.

Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy).

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Rules page, and click the New Rule new-rule-button button.
  3. In the Select a trigger screen, select Manual Trigger.Manual-trigger
  4. Click on the Next button on the bottom.
  5. In the Select an action screen, select List mobile devices action.Select an action screen, select List mobile devices actionSelect an action screen, select List mobile devices action
  6. In the List mobile Devices action screen.List mobile device action configuring columns with Review button at bottom
    1. Select the following options in Columns field: Device ID, Device User Email, Device User Name, Operating System, First Sync Time, Last Sync Time, Device Status and keep all other fields as default.
    2. Click the Review button.
  7. In the Review Screen, customize the Rule Name, and click on the Create button.

    Rule review screen configuring rule name
  8. Create a CSV file with these columns, Device ID, Device User Name, Device User Email, Operating System, First Sync Time, Last Sync Time, and Serial Number.
  9. Now create a second rule for uploading mobile device lists to approve them in bulk.
  10. Click the New Rule new-rule-button button.
  11. In the Select a trigger screen, select Data Upload trigger.data-upload-trigger
  12. Upload the CSV file created in step 8, and select Variable Type as TEXT for Device Id, and click on Next button.
    Device Id Column variable type as Text.
  13. Select Approve mobile device action.
    Action to approve mobile devices
  14. In the Approve mobile device action screen. Action of Approve mobile device screen configuring device id, user primary email and review button at bottom
    1. Configure Device Id as Device Id.
    2. Configure User primary email as Device User Email.
    3. Click on the Review button.
  15. In the Review Screen,  customize the Rule Name, and click on the Create button.

    Approve mobile device rule review screen configuring rule name
  16. The Automation rule is created.
Verify Automation

Verify Automation

To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions demonstrate how the xFanatical Foresight automates the approval of bulk mobiles of google workspace.

  1. Go to the Rules page.
  2. Find Copy of Export mobile devices rule.
  3. Click on the Play button, and wait for a while.
    Copy of Export mobile devices, Click on the Play button
  4. Check the notification, and click on View Log button

    notification, and click on View Log button
  5. Download the CSV file from here button in the log.
    Log of successful execution of Copy of export mobile devices rule with CSV file download button
  6. Edit the downloaded CSV file to keep only the device rows that you want to approve, and delete the rest rows.
    CSV file of PENDING mobile devices of the organization.
  7. Go to the Rules page again.
  8. Find the Copy of Bulk approve mobile devices rule and click on the upload icon.
    Copy of Bulk approve mobile devices rule
  9. Upload the file you’ve edited in Step 6.
  10. Check the notification, and click on View log buttonView log button

  11. In the log you can find the approved mobile device id, and user email.
    In the log you can find the approved mobile device id, and user email

Notes

  • Once the automation rule is established, you can run the rule by uploading a CSV list of devices.
  • The rule execution and CSV processing might take a few minutes to process the CSV and approve the mobile devices.
  • Only superadmin users have the ability to execute this rule. You can learn about different roles in Google Admin Console from Prebuilt administrator roles.

Conclusion

The ability to approve mobile devices in bulk from a list using xFanatical Foresight Automation tool, is a game-changer for organizations seeking efficient device management. By streamlining the approval process, xFanatical Foresight empowers administrators to save time, reduce errors, and maintain consistency. Embrace the power of bulk approvals with xFanatical Foresight and revolutionize your device management practices today!

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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