How to Bulk Reset Users Passwords in Google Workspace

Introduction

In this article, we will learn how to bulk reset users passwords in Google Workspace. Managing user passwords in Google Workspace can be a time-consuming task, especially when it comes to resetting passwords for multiple users at once. In this blog post, we will explore a simple and efficient method to bulk reset user passwords in Google Workspace, saving you valuable time and effort.

In this context, we will learn about this topic in detail and focus on Foresight’s automation work procedures for this purpose.

What is the purpose of Bulk Reset user password in Google Workspace

The purpose of bulk password reset for users’ Google accounts is to keep those accounts secure. Thus as an admin, you need the reset password for users. Here we are analyzing its utilities -

•  You should recommend a strong and unique password with a certain quantity of numbers and characters for the users. This way, the user’s data, emails, files, and other contents will be safe. Thus, it defends Google accounts from any kind of hacking activities.
•  If the Google Workspace admin needs to reset the Google Workspace password for multiple users in workspace, he will add or update users’ info through a CSV file. Additionally, you can reset all passwords for the entire OU or any group of employees in the Google admin console by following this process. It prevents the organization’s business reputation by defending it from any data leakage.
• Google workspace reset password works as a shield from using your password by someone else. But the admin requisites to reset the sign-in cookies of the users after resetting a password. It will ensure the users are not using old passwords again.

Thus we use reset Google Workspace password to increase the security of Google accounts and apps on Android, and iPhones. Furthermore, it’s useful for web apps, and other third-party apps.

Know how to Bulk Reset users passwords in Google Workspace with Foresight

xFanatical Foresight Automation tool is a SaaS platform to help businesses streamline and automate Google Workspace workflows without learning to code. It empowers administrators and users to design complex business workflows that cannot be done with native Google cloud services and work smarter. Though Admin Console enables this action in Google Workspace there is an advantage of using Foresight for this reason. It will notify the users with the updated password through their secondary email address. 

Important to note

Here, you should remember that the secondary email must have another domain name rather than your primary email.

Demo Video

Instruction

Rule Creation with xFanatical Foresight Automation tool

We're collecting email addresses from 10 users in Google Sheets. Keep in mind, we're only using 10 users for this example, but in real situations, it can handle many more. Then, we'll save the Google sheet as a CSV file.

1. Log in to your xFanatical Foresight account with your Google Admin account. 
2. Go to the Rules page and click the New Rule button.
3. Select the Data uploaded trigger from the select a trigger screen.
4. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.
5. In the Edit trigger screen, Leave all settings at their defaults.
6. Click Next.
7. On the Select an action screen, click the Get user info action.
8. Click Sign in with Google to grant approvals to Foresight in Google Workspace .
9. Select the Email in the Primary email field.
10. Click Add next action. 
11. Select Generate password action. This step helps you create your password combination. 
12. You can customize various parameters like password length, uppercase letters, lowercase letters, numbers, and symbols in this section.
13. Click Add next action. Select Reset user password action.
14. Select User Primary Email variable for the User primary email field and the Generated Password variable for the New password field. This helps identify the user and assign them a new password.
15. Click on the Add next action. Select the Email action.
16. Now, choose the Secondary Work Email variable for the To field. This will send an email with the new password to the secondary email address.
17. Add a Subject line.
18. Now, you need to compose an email body. Remember to add the First Name and Generated Password variables by clicking on the v icon. Once done, click on Review.
19. Enter the Rule name and click Create.

Rule Triggering

• Click on the Upload Icon and then upload the same .CSV file again. The process will take a few seconds.

Verifying Results

1. A notification will appear in the top right-hand corner. Click on it, then select Show All.
2. You can also access the Logs page from the left sidebar. There, you'll find records of successful rule triggers, with up to 10 records listed for each employee.
3. Now, check your Gmail inbox to verify the result. You should see a message received through your secondary email address containing your new Google Workspace password. Copy this password for further actions.
4. Once you've received the new password via email, you'll notice that the user is automatically signed out from their Google account. To proceed, sign in to your Google Workspace account using the new password. After entering the password, click Next

Conclusion

Bulk resetting passwords in Google Workspace can be a tedious task, xFanatical Foresight Automation tool simplifies the process. By creating an automation task, you can automate the password reset process for all users simultaneously. Foresight Automation tool is a powerful tool that can streamline your administrative tasks and save you time.

So, try a 14-day free trial with Foresight and manage your tasks. 

You can read other articles related to this topic –

1. Force bulk users to reset passwords in Google Workspace
2. Reset a user’s password
3. Set up password recovery for users