Export active users in Google Workspace

Introduction

In this article, we will learn about how to export active users in Google Workspace. Managing user accounts efficiently is a crucial aspect of any organization utilizing Google Workspace. Whether you need to perform audits, analyze user activity, or simply keep track of active users, exporting active user information can be immensely helpful. In this blog post, we will explore the process of exporting active users in Google Workspace and provide you with step-by-step instructions to streamline your user management tasks.

Although, Google Admin does not offer us the option of emailing this list of exported active users to the manager.

Understanding Active Users

Before diving into the export process, let's first clarify what we mean by "active users" in the context of Google Workspace. Active users refer to individuals who have signed in and used their Google Workspace accounts within a specific timeframe. These users are actively engaged with the resources and services provided by Google Workspace, making it essential to keep track of their activities.

Export Active Users with Foresight automation tool

The Foresight Automation Tool is a powerful solution designed to automate various tasks within Google Workspace. By leveraging the Foresight Automation Tool's powerful capabilities, this process becomes streamlined and hassle-free. With its intuitive interface, configurable export parameters, and the new action to upload data to Drive, Foresight empowers administrators to manage user data effectively, saving time and promoting productivity.

• Adding New Action: Upload Data to Drive

To further enhance the functionality of Foresight, a new action has been introduced: "Upload Data to Drive." This feature enables administrators to automatically upload the exported user data to Google Drive, providing a centralized location for easy access and collaboration. With just a few clicks, administrators can export active user information and have it readily available in a secure cloud storage environment.

Video demo

This video demo shows you a simple case as an example so you can understand the procedure of using Foresight to export active users in Google Workspace.

Rule Creation Instructions

Follow these steps to set up your own rule in xFanatical Foresight Automation tool for exporting the active users’ list and mailing the list to the managers.

1. Log in to your Foresightaccount with your Google Admin account. 
2. Go to the Rules page and click on the New Rule  button.
3. Select the Manual Trigger. This trigger starts by manually clicking on the Rules card.
4. Select List User action from all the available actions.
5. Select the User Email, First Name, and Last Name Columns. Leave the rest of the fields as default.
6. Click Add next action.
7. Select the Upload data to Drive action.
8. Next, select the Users CSV file download link in the CSV file URL. Now, select the Google Drive folder path for this use case in the Google Drive folder field.
9. Click on Add next action.
10. Select the Email action from the select an action screen.
11. In the Email action, select the recipient in the To field.
12. Add a subject line in the Subject field.
13. Compose an email message, add variable option and embed the User CSV Download Link.
14. Click Review.
15. Set a Rule Name (Active Users List). Click Create.

Rule Trigger

1. Click the Play icon to trigger the rule you have created.
2. You will find status of successful rule execution.

Verifying the Rule

Now open the CSV file from Google Drive. You will find all the active users within that file.

• xFanatical Foresight rule graph for Export Active User in Google Workspace.

Conclusion

Efficiently exporting active user information is a vital task for Google Workspace administrators. By leveraging the Foresight Automation Tool's powerful capabilities, this process becomes streamlined and hassle-free. With its intuitive interface, configurable export parameters, and the new action to upload data to Drive, Foresight empowers administrators to manage user data effectively, saving time and promoting productivity.

Now, try a 14-day free trial with it. Now read other topics related to this one - Export Users From Google Workspace Using Foresight etc.

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