Introduction

In this article, you’ll learn how to bulk update Google user profile photos using xFanatical Foresight. As organizations grow, managing user profiles can become time-consuming, especially when changes need to be made across multiple accounts. Whether you’re rebranding, updating staff photos, or ensuring a uniform look for your company’s profile pictures, manually updating each user can slow down productivity and increase the risk of errors. 

With the bulk update feature in xFanatical Foresight, admins can efficiently update user profile photos across Google Workspace, saving time, reducing errors, and maintaining a consistent, professional image for the organization. Let’s explore how to do this with minimal effort.

Illustration of how xFanatical Foresight automates bulk updating users' profile photos in Google Workspace.Illustration of how xFanatical Foresight automates bulk updating users' profile photos in Google Workspace.

Introducing xFanatical Foresight Automation

xFanatical Foresight is a powerful automation platform designed specifically for Google Workspace.It enables administrators to bulk update Google user profile photos effortlessly. Instead of manually updating each photo one by one through the Google Admin Console, you can quickly and efficiently update photos across multiple user accounts at once. This ensures that all user profiles reflect current branding, updated photos, or a consistent image for the organization. With xFanatical Foresight’s user-friendly interface and powerful automation, the entire process becomes fast, accurate, and hassle-free, saving time and enhancing overall management efficiency.

Note: Before setting up this automation, make sure to whitelist xFanatical Foresight in the Google Admin Console. This step is required to grant the necessary permissions for xFanatical Foresight to function properly.

Automation Setup Instructions

In this section, we will guide you through the automation setup in xFanatical Foresight. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy).

  1. Store all user profile photos in a dedicated Google Drive folder for easy access. For easy identification, name each photo file exactly as the user’s primary email address. For example- [email protected].
    Google drive folder for profile photos to be updated.
  2. Create a Google Sheet containing a column User Primary Email with the primary email addresses of users whose profile photos you want to update. Once completed, click File > Download > Comma Separated Values (.csv) to download the Google Sheet as a CSV file.
    Prepare a CSV file to upload into the rule.
  3. Sign into xFanatical Foresight with your Google Admin account. 
  4. Go to the Rules page. 
  5. Click the New Rule new rule button button.
  6. In the Select a trigger screen, select Data uploaded trigger.
    Selecting Data uploaded trigger from select a trigger screen
  7. Click the Choose a CSV file and select the CSV file created in Step 1.
    Upload a CSV file to data uploaded trigger.
  8. Click Next.
  9. In the Select an action screen, select the Update user profile photo action.
    Select the update user profile photo action for the bulk update user profile photo rule.
  10. In the Edit actions > Update user profile photo screen,
    Configure the update user profile photo action for the bulk update user profile photo rule.
    1. In the Primary email field, select the User primary email variable from the Data uploaded trigger.
    2. In the Google Drive folder field, select the folder containing user profile photos named by primary email addresses for accurate mapping during the bulk update.
    3. Click Review.
  11. In the Review screen,
    In the Review page, provide rule name and create rule.
    1. In Rule name, give your rule a name for easy identification.
    2. Click Create.
  12.  The automation rule is created.
    xFanatical Foresight rule graph for bulk updating users' profile photos in Google Workspace.
    xFanatical Foresight rule graph for bulk updating users’ profile photos in Google Workspace.
Verify Automation

Verify Automation

To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions demonstrate how xFanatical Foresight automates the bulk updation of users’ profile photos.

  1. Go to xFanatical Foresight.
  2. Go to the Rules Page.
  3. Click on the upload-button. of Bulk update user profile photos rule.
    Upload CSV to bulk update user profile photos rule.
  4. Select the CSV file prepared in Step 1 of the Set Up Automation From Scratch section to upload and proceed with the automation.
  5. Wait for the CSV file to be processed and receive a notification in the top right of xFanatical Foresight. In the notification message, click View log.
    A notification will be triggered and sent upon the execution of the rule, informing users of the action taken.
  6. In the Logs > Log details page, the Rule history section explains the automation history and task xFanatical Foresight has automated on behalf of your Google account.
    A detailed log screen, sent upon the execution of the rule, informing users of the action taken.
  7. Sign into your Google Admin Console and verify that the automation has successfully updated the profile photo for the users.
    Verification of user profile photo updated successfully by the automation.

Notes

  • Once the automation rule is configured, the admin needs to upload the CSV file. After that, xFanatical Foresight seamlessly takes over and updates user profile pictures in bulk.
  • You can upload profile photos in either PNG or JPEG format. To make sure the images don’t get cropped, use square photos (1:1 ratio) with the person’s face centered. Also, keep each file under 5 MB for a smooth upload.
  • At each time a rule is executed, you will receive a notification in the app telling you how it has happened to your rules and whether rules  were automated successfully or not.
  • The rule execution and CSV processing may take a few minutes to complete as the system processes the file and updates information efficiently.
  • To use the automation, admins need to Whitelist xFanatical Foresight in Google Admin Console first.

Conclusion

In conclusion, xFanatical Foresight streamlines the process of updating Google user profile photos in bulk, making it easier for administrators to maintain consistency across user accounts. By automating this task, administrators can save time, reduce errors, and ensure that outdated or unnecessary profile photos are updated quickly and efficiently. With its user-friendly interface and powerful features, xFanatical Foresight offers a seamless solution for managing user profiles in Google Workspace.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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