Introduction

In this article, we will learn about how to bulk update employees information in Google Workspace. There are occasions managers need to bulk update employees information in Google Workspace. It is an extremely cumbersome job and can be highly time-consuming if done manually, one by one. Although Google Admin can update bulk employees, by using Bulk update user options. But Foresight is an easy-to-use drag-drop tool that gives extra automation. For example, using Foresight, IT Admin can update the employees' information and notify the Manager of these employees at the same time.

While this is manual and time-consuming using Google Admin Console. So it is sensible to use an automation tool that can help to ease the burden and make the task convenient. 

How to bulk update employees information in Google Workspace using Foresight

In this regard, Foresight is a great tool that helps to bulk upload all the user information fast and without any coding. Moreover, it has a lot of other features as well. In this demonstration, we will be showing the procedure with the help of 10 employees. The information that will be contained in this CSV sheet is as follows:

  • Employee job title – The designation on which the employee is working. 
  • Employee type – This detail tells whether they are in full-time or part-time employment.
  • Employee’s manager – The email of the manager who is supervising the particular employee.
  • Employee ID – The ID of that employee. 
  • Employee floor name – The floor on which that particular employee is working.
  • Employee floor section – This specifies the section on the particular floor the employee is stationed.
  • Employee building ID – If the employee has any building ID.

With the help of Foresight, we will be able to bulk update users' Google Admin workspace.

Watch demo video how bulk update employees information in Google Workspace 

Streamlining bulk update employee information with xFanatical Foresight Automation tool

xFanatical Foresight Automation tool is a powerful tool that simplifies and streamlines the process of updating bulk employee information in Google Workspace. With its intuitive interface and user-friendly features, Foresight Automation allows you to effortlessly manage large-scale updates with minimal effort.

One of the key features of Foresight Automation is bulk updating employee information. Rather than manually updating each employee's information individually, you can import a .CSV file containing the updated data and let the Foresight Automation tool handle the rest. This saves significant time and ensures that all employee records are updated simultaneously.

Instructions

First, we will be preparing a list on Google Sheets with updated information on 10 employees. We will then be downloading this Google Spreadsheet as a CSV file. Read this post on how to export all acitve users list in Google Workspace. With the help of Foresight, you can:

  • Bulk update Employee job type
  • Bulk update employee type
  • Bulk update employee manager
  • Bulk update employee Id
  • Bulk update employee floor name
  • Bulk update employee floor section
  • Bulk update employee build-idCSV file containing Updated employee information

Rule Creation with Foresight Automation tool

  1. Log in to yourForesightaccount with your Google Admin account. 
  2. Go to theRules page and click the New Rule button.
  3. Select the Data uploaded trigger from the select a trigger screen.Select the Data uploaded trigger from the select a trigger screen
  4. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.Click on the upload box and upload the downloaded .CSV file
  5. In the Edit trigger screen, Leave all settings at their defaults.In the Edit trigger screen, Leave all settings at their defaults
  6. Click Next.
  7. On the Select an action screen, click the Update Employee Information action.Select an action screen, click the Update Employee Information action
  8. Click Sign in with Google to grant approvals to Foresight in Google Workspace .Click Sign in with Google to grant approvals to Foresight in Google Workspace
  9. Select the respective values for each field visible in the screenshot and demo video, using the dropdown menu. To add variables, utilize the icon.Select the respective values for each field visible in the screenshot and demo video, using the dropdown menu.
  10. After selecting all the relevant values, click Review to proceed.After selecting all the relevant values, click Review to proceed
  11. Enter the Rule Name and then click on Create.Enter the Rule Name and then click on Create

Now that the rule has been successfully established, we'll proceed to the next step of activating it by triggering the rule.

Rule Triggering

Click on the Upload Icon and then upload the same .CSV file again. The process will take a few seconds.click on the Upload Icon and then upload the same .CSV file again

Next, we will proceed to verify the outcomes.

Rule Verification

  1. A notification will appear in the top right-hand corner. Click on it, then select Show All.A notification will appear in the top right-hand corner. Click on it, then select Show AllA notification will appear in the top right-hand corner. Click on it, then select Show All
  2. Alternatively, access the Logs page from the left sidebar. It will display successful rule triggers, with 10 records for each employee.Alternatively, access the Logs page from the left sidebar. It will display successful rule triggers, with 10 records for each employee
  3. Navigate to the Google Admin Console and filter users using any available information, such as First Name. Upon filtering, you'll observe that the employee information has been successfully updated.Navigate to the Google Admin Console and filter users using any available informationNavigate to the Google Admin Console and filter users using any available information

Common challenges and how to overcome them in employee information updates

While automating employee information updates brings significant benefits, organizations may encounter certain challenges during the implementation process. Here are some common challenges and how to overcome them:

  • Data formatting issues: Ensure that the employee data is accurately formatted and organized before importing it into Foresight Automation. Validate the data and resolve any formatting issues to prevent errors during the update process.
  • Data privacy and security concerns: Implement robust security measures to safeguard employee data. Ensure compliance with relevant data protection regulations and restrict access to authorized personnel only.

Conclusion

Efficient employee information updates are vital for organizations to operate smoothly and effectively. By leveraging the power of Foresight Automation in Google Workspace, you can streamline the process, save time, and ensure accuracy in employee records. By adopting Foresight Automation and following the guidelines provided in this article, you can empower your organization with efficient employee information updates, enhance collaboration, and drive productivity. 

Take the first step towards seamless employee data management in Google Workspace and experience the transformative impact it can have on your organization.

Try a 14-day free trial with Foresight and manage your tasks. 

Related Articles: 

Export Users From Google Workspace Using Foresight

Bulk Update Chrome Device Custom Fields

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