Introduction

In this article, you will learn how to bulk require password changes for users in Google Workspace using xFanatical Foresight. As organizations prioritize security, enforcing password resets across multiple accounts becomes essential, especially after security breaches, policy updates, or routine maintenance. Manually requiring password changes for each user through the Google Admin Console is time-consuming and inefficient.

Let’s take an example: A company experiences a potential security threat and must enforce a password reset for all employees to prevent unauthorized access. Updating this setting for each user individually would be impractical. With the bulk password change enforcement feature in xFanatical Foresight, IT admins can efficiently require users to reset their passwords upon their next login, ensuring enhanced security while saving administrative time.

Illustration of how xFanatical Foresight automates the bulk enforcement of password changes for users in Google Workspace.Illustration of how xFanatical Foresight automates the bulk enforcement of password changes for users in Google Workspace.

Introducing xFanatical Foresight Automation

xFanatical Foresight is a powerful automation platform designed specifically for Google Workspace. It enables administrators to enforce bulk password changes for users in Google Workspace effortlessly. Instead of manually resetting passwords one by one in the Google Admin Console, you can require multiple users to update their passwords simultaneously, ensuring stronger security and compliance. This helps protect sensitive data, prevent unauthorized access, and streamline IT management. With xFanatical Foresight’s intuitive interface and powerful automation, enforcing password updates is quick, accurate, and hassle-free.

Automation Setup Instructions

In this section, we guide you through the automation setup in xFanatical Foresight. We have 2 ways to set up automation rules, Set up automation from a template and Set up automation from scratch. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From a Template

Set Up Automation From a Template

Supported plans: xFanatical Foresight Elite plan.

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Templates page.
  3. Search for Bulk require password change for users and click on it.
    In the Templates search for Bulk require password change for users template in xFanatical Foresight.
  4. In the Templates > Bulk require password change for users page, click Copy rule.
    In the Templates Bulk delete users email aliases from Google Workspace page, click the 'Copy rule' button to duplicate the automation rule in xFanatical Foresight.
  5. For the first time use of the template rule, an dialog Action needed will display requesting necessary permissions required to copy the rule. Click Connect with Google and authorize the permissions.
  6. Upon authorization, a dialog titled Copy of bulk require password change for users will display.
  7. Click Next. The rule is auto-configured. No configurations required. 
  8. Click Review.
  9. In the Review screen,
    In the Review page, provide rule name and create bulk require password change for users rule.
    1. In Rule name, customize the automation rule name.
    2. Click Create.
  10. The rule is created in the Rules page. 
    xFanatical Foresight rule graph for bulk requires password change for users in Google Workspace.
    xFanatical Foresight rule graph for bulk requiring password change for users in Google Workspace.
Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy).

  1. Create a Google Sheet with a User Primary Email column. Once completed, click File > Download > Comma Separated Values (.csv) to download the Google Sheet as a CSV file.
    Alt Text: Prepare a CSV file to upload into the bulk require password change for users rule.
  2. Sign into xFanatical Foresight with your Google Admin account. 
  3. Go to the Rules page. 
  4. Click the New Rule ,new rule button button.
  5. In the Select a trigger screen, select the Data uploaded trigger.
    Selecting Data Uploaded trigger on Select a trigger screen
  6. In the Edit trigger > Data uploaded screen,
    Data uploaded screen,
    1. In the Choose a CSV file field, select the CSV file created in Step 1.
    2. Click Next.
  7. In the Select an action screen, select the Require password change action.
    Select the require password change action for bulk require password change for users rule.
  8. In the Edit actions > Require password change screen,
    configure require password change action for bulk require password change for users rule.
    1. In the User primary email field, select the User primary email variable from the Data uploaded trigger.
    2. In the Require a password change at the next sign-in field, select the true to require the user to reset password upon next sign-in.
    3. Click Review.
  9. In the Review screen,
    In the Review page, provide rule name and create bulk require password change for users rule.
    1. In Rule name, give your rule a name for easy identification.
    2. Click Create.
  10.  The automation rule is created.
    In the Review page, provide rule name and create bulk require password change for users rule.
    xFanatical Foresight rule graph for bulk requiring password change for users in Google Workspace.
Verify Automation

Verify Automation

To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions illustrate how xFanatical Foresight automates the bulk enforcement of password resets, ensuring users are required to change their passwords upon their next sign-in.

  1. Go to xFanatical Foresight.
  2. Go to the Templates page.
  3. Go to Bulk require password change for users template and click on it.
  4. Click on the Download sample CSV file button, or if you set up automation from scratch, then use the CSV file which you have created.
    Download CSV file from bulk require password change for users template.
  5. In the downloaded CSV file, replace the sample data with the actual primary email addresses of the users for whom you want to enforce a password change.
  6. Go to the Rules page.
  7. Click on the upload-button. of Bulk data transfer between users in Google Workspace rule.
    Upload CSV to bulk require password change for users rule.
  8. Select the CSV file to upload, which is set up in Step 5.
  9. Wait for the CSV file to be processed and receive a notification in the top right of xFanatical Foresight. In the notification message, click View log.
    A notification will be triggered and sent upon the execution of the rule, informing users of the action taken.
  10. In the Logs > Log details page, the Rule history section explains the automation history and task xFanatical Foresight has automated on behalf of your Google account.
    A detailed log screen, sent upon the execution of the rule, informing users of the action taken.
  11. Sign into your Google Admin Console and verify that the automation has successfully enabled password change for the users.
    Verification in Google admin console for enabling password change for the users.

Notes

  • Once the admin uploads a CSV file to the automation rule, xFanatical Foresight seamlessly takes control, automatically enforcing bulk password changes for users in Google Workspace.
  • Make sure the upload file to rule headers should be the same as sample CSV file downloaded from Bulk require password change for users template.
  • The bulk requiring password changes is not the same as bulk password changes. The former only triggers the requirement for users to change their passwords, while the latter actually changes the passwords.
  • At each time a rule is executed, you will receive a notification in the app telling you how it has happened to your rules and whether rules were automated successfully or not.

Conclusion

In conclusion, xFanatical Foresight makes it easy and efficient to bulk require password changes for users in Google Workspace. By automating the process, it saves administrators time, ensures security compliance, and reduces the chances of errors that come with manual password resets. With just a few clicks, you can enforce password changes across multiple user accounts, ensuring that your organization's security policies are consistently applied. 

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