Bulk force password change for users in Google Workspace

Introduction

In this blog post, we will learn how to bulk force password change for users in Google Workspace. Bulk password change involves the ability to change passwords for multiple users simultaneously, rather than individually. This allows administrators to save time and effort, while also ensuring that all users have strong and secure passwords. With a bulk password change tool, administrators can set specific password criteria, such as minimum length and complexity requirements, ensuring that all new passwords adhere to the organization's security policies. This not only saves time but also enhances overall security.

The importance of password change in the digital age

Passwords are the first line of defense against unauthorized access to accounts and sensitive information. Weak or compromised passwords can leave businesses vulnerable to cyber attacks, leading to data breaches, financial loss, and damage to reputation. It is crucial for organizations to prioritize password change security and implement robust password management practices.

Challenges of passwords change in a business setting

Bulk force password change in a business setting can be a daunting task. With multiple employees, each with their own set of accounts and passwords, it becomes challenging to ensure that passwords are strong, unique, and regularly updated. Manual password management is time-consuming and prone to human errors. Additionally, employees may struggle to remember complex passwords, leading to an increased risk of password reuse or writing down passwords.

Introducing xFanatical Foresight Automation Tool for Google Workspace

One such bulk password change tool that stands out is the xFanatical Foresight Automation tool for Google Workspace. This powerful tool provides IT administrators with a comprehensive solution for managing user security efficiently. Foresight Automation Tool offers a user-friendly interface, making it easy to navigate and utilize its features. It allows administrators to perform bulk password changes, saving time and effort. 

Demo video

Instructions

Here, for this demonstration, we have taken only ten users' email addresses  in Google Sheets, but in the real world, thousands of users can be handled at once. You can download the Google sheet as a CSV file.

Rule Creation with Foresight Automation tool

1. Log in to your Foresight account with your Google Admin account. 
2. Go to the Rules page and click the New Rule button.
3. Select the Data uploaded trigger from the select a trigger screen.
4. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.
5. In the Edit trigger screen, Leave all settings at their defaults.
6. Click Next.
7. On the Select an action screen, click the  Require password change action.
8. Click Sign in with Google to grant approvals to Foresight in Google Workspace .
9. Choose the Email in the User primary email field.
10. Select True in the Require a password change at the next sign-in field.
11. Click on the Review button to proceed.
12. Enter the Rule name and click on the Create.

Rule Triggering

1. Click Upload Icon, then upload the same .CSV file again. The process will take a few seconds.

Verification of the Rule

1. Look for the notification in the top right-hand corner and click on it.
2. Then, select Show All from the options provided.
3. Alternatively, navigate to the Logs page from the left sidebar.
4. Here, you'll find a record of successful rule triggers, displaying 10 entries for each employee.
5. You'll find a record of successful rule triggers.

Let's, confirm the result in the Google Admin Console. Navigate to Directory > Users.

• Filter a user by their email and click on the Security section.
• Here, you'll notice the Required password change option has been activated (turned ON).
• We now need to test the account of the user. Log into the same test user's account.
• You will observe that the user is prompted to reset the password after logging in.

Conclusion

Efficiently managing user security in Google Workspace is crucial for maintaining the integrity and confidentiality of sensitive information. By utilizing a bulk password change using Foresight Automation Tool, IT administrators can streamline the process, save time, and ensure consistent password strength across the organization.

Try a 14-day free trial with Foresight and manage your tasks. 

Related Article

• Delete Google Workspace Users By Schedule
• Suspend Google Workspace Users By Schedule
• Reset all passwords for the entire ou in the Google admin console
• Manage a user’s security settings