Bulk delete users email aliases from Google Workspace

Introduction

In this blog post, you will explore how to bulk delete users email aliases from Google Workspace using the xFanatical Foresight Automation tool, providing you with a streamlined workflow. In today's digital landscape, managing user email aliases efficiently is crucial for organizations using Google Workspace. It can be a time-consuming task, especially when dealing with a large number of users. However, with the Foresight Automation tool, you can simplify this process and save valuable time.

Understanding the Importance of Email Aliases

Email aliases play a significant role in enhancing communication within organizations. They provide flexibility, allowing users to manage multiple email addresses from a single mailbox. However, over time, managing numerous email aliases can become overwhelming and lead to cluttered inboxes. This is where bulk delete users email aliases become essential.

How to bulk delete user aliases using Google Admin Console?

Here are the steps for bulk delete user email aliases with Google Admin Console.

1. Sign in to your Google Admin console by using an administrator account.
2. Go to Menu > Directory > Users in the Admin console.
3. Click on a user's name to open the user settings page. Also, you can find a user's account from the Find a user account.
4. On the left-hand side, click on user information section, then click on Add Alternate Emails.
5. Then you can find the Remove option next to the email alias. Click on Remove. If you don't see Remove, the alias was automatically added as a domain alias. A domain alias is available for every user; you can't delete it for just one user. Thus, you must delete the domain alias. For more details, go to Remove a domain from your Google Workspace account.
6. Finally, click on Save

Now you have bulk deleted user email aliases, but these changes can take up to 24 hours but typically happen more quickly. 

Introducing xFanatical Foresight Automation Tool

The xFanatical Foresight Automation tool is a powerful solution designed to automate various administrative tasks in Google Workspace. Its user-friendly interface and robust features make it an ideal choice for managing email aliases efficiently. With Foresight Automation, you can easily identify and bulk delete users email aliases, saving you valuable time and effort.

Instructions

The first step is to prepare a list of users whose email aliases need to be deleted. Then, you can proceed to bulk delete users email aliases. The sheet has two columns: Email and Email Aliases. For the demo, we are taking only 10 users, whereas in real life, we can handle thousands. After that, download the Google Sheet in CSV format (comma-separated values).

Demo Video

Rule Creation

1. Log in to your  Foresight  account with your  Google Admin account.
2. Go to the Rules page.
3. Click the blue button at the bottom right to create a new rule.
4. In the Select a trigger screen, click Data Uploaded trigger.
5. Upload the CSV file containing the updated information.
6. Wait for the file to be parsed. After that, click on Next.
7. On the Select an action screen, click on the Delete user email alias action.
8. Grant Foresight permission in your Google Workspace account. The status will change to Access granted once the permission has been successfully granted.
9. Choose Email in the Primary email and Email Aliases in the Email alias field. Proceed by clicking on Review.
   • Note: If you select the Delete All option, it will delete all email aliases and erase CSV data. Since we're using CSV data, do not select this option.
10. Now enter the Rule name and click on Create. You will see the rule has been created now.

Rule Triggering

• Click on the upload icon of the rule card and upload the same CSV file again. This process will take a few seconds for the system to process the file and update the information accordingly.

Verification of the Rule

1. A notification will appear in the top-right corner of the Rules page. Click SHOW All to review the execution status of th rule and ensure that it has been successfully executed.
2. Inside the notification, click View Log for detailed log information. Alternatively, you can access this information on the Logs page, where successful rule triggers are displayed.
3. Verify it from the Google admin console. Filter users by email and click on the user's name. Navigate to User information. You'll observe one Alternate email deleted for each user.

Benefits of Using Foresight Automation for Bulk Deletion

By utilizing the Foresight Automation tool for bulk deletion of email aliases, you can experience several benefits:

• Time savings: Deleting email aliases manually can be extremely time-consuming. Foresight Automation simplifies the process and completes the task swiftly, freeing up valuable time for other important activities.
• Enhanced productivity: With Foresight Automation, you can eliminate the tedious and repetitive nature of deleting email aliases individually. This allows you and your team to focus on more strategic tasks, boosting overall productivity.
• Error reduction: Manual deletion of email aliases can be prone to human errors, leading to unintended consequences. Foresight Automation ensures accuracy and minimizes the risk of mistakes, providing a reliable and error-free solution.

Conclusion

Bulk delete users email aliases in Google Workspace doesn't have to be a daunting task. By leveraging the power of the xFanatical Foresight Automation tool, you can streamline your workflow, save time, and enhance productivity. Take advantage of this efficient solution to bulk delete users' email aliases effortlessly.

Embrace automation and simplify your administrative tasks today!

Please visit the  xFanatical Foresight Automation tool to learn more about how Foresight Automation Tool can help you streamline your Google Workspace User exports and improve your organization's productivity and sign up for a free trial.

Related Article

List Users With Email Aliases In Google Workspace

Retrieve Aliases For All Active Users In Google Workspace

For more article please visit our website: Articles