Introduction

In this comprehensive guide, you will explore how to bulk block mobile devices in Google Workspace. Mobile Device Management (MDM) has become an essential aspect of managing the ever-growing number of mobile devices in the workplace. With the proliferation of smartphones and tablets, organizations need a robust system to efficiently manage and secure these devices. Now, we will delve into the benefits of using the  xFanatical Foresight Automation tool to automatically block and wipe inactive mobile devices in Google Workspace, providing enhanced security and efficiency.

Why is Mobile Device Management important?

Mobile devices have revolutionized the way we work, enabling employees to stay connected and productive on the go. However, this increased mobility also comes with potential security risks and management challenges. Mobile Device Management addresses these concerns by providing a centralized platform to monitor, secure, and control mobile devices:

  • Mobile Device Management is vital due to data security. Organizations must protect sensitive corporate data on mobile devices from unauthorized access or loss. MDM enables administrators to enforce security policies like passwords, encryption, and remote wipe capabilities, ensuring data safety.
  • Another vital MDM aspect is device setup and app control. IT administrators use MDM to remotely configure devices, install apps, and manage updates. This keeps all devices current and aligned with company rules, simplifying provisioning and sparing IT teams manual work. Approve, block, unblock, or delete a managed device

Step-by-step guide to bulk block mobile devices in Google Workspace

  • Sign in to the Google Admin Console through your Administrator account
  • Navigate Menu>Devices>Overview
  • Then click on Mobile devices
  • Point out the device you want to block.

Bulk Block Mobile Devices in Google Workspace with xFanatical Foresight AUtomation tool

In today's speedy digital world, businesses use mobile devices a lot for communication, productivity, and collaboration. However, managing a large number of mobile devices can be a daunting task, especially in the context of Google Workspace. 

That's where   xFanatical Foresight Automation tool comes into play. Foresight offers a powerful solution for bulk blocking mobile devices in Google Workspace, streamlining the device management process and ensuring maximum security and control.

Google Admin Console enables you to perform this action for up to 50 devices concurrently, Foresight offers the ability to do so for more than 50 devices simultaneously.

Video Demo

From this demo video, you will learn about the Bulk Block Mobile devices in Google Workspace with the help of xFanatical Foresight.

Instructions

To begin, we require a comprehensive list of mobile devices to establish the rule. This list should be organized into a spreadsheet with two specific columns: Device ID and Device User Email.

Ensure that you download this spreadsheet in CSV format. For demonstration purposes, we will be working with only 4 devices. However, it is important to note that in practical applications, our system has the capability to block thousands of mobile devices simultaneously.list of mobile devices to establish the rule

Rule Creation 

  1. Log in to your xFanatical  Foresight account with your Google Admin account. 
  2. Go to the Rules page and click the New Rule button.
  3. Select the Data uploaded trigger from the select a trigger screen.Select the Data uploaded trigger from the select a trigger screen
  4. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed
  5. Click Next.
  6. On the Select an action screen, click the Block mobile device action.On the Select an action screen, click the Block mobile device action
  7. You may need to authorize xFanatical Foresight to access your Google Workspace account.You may need to authorize xFanatical Foresight to access your Google Workspace account
  8. In the Edit action screen, select the device ID, in the Device ID field.In the Edit action screen, select the device ID, in the Device ID field
  9. Click Add next action.
  10. In the Select an action screen, select Get user info action.In the Select an action screen, select Get user info action
  11. In the Primary email field, Select the Device User's Email.In the Primary email field, Select the Device User's Email
  12. Click Add next action.
  13. In the Select an action screen, select the Email actionIn the Select an action screen, click the Email action
  14. In this email action, we will inform users about the blocking of their mobile devices. 
  15. In the To field, select User Primary Email as the email variable. Add a Subject line.Select Users Email as the variable in the To field, add a subject line
  16. Compose an email, you need to include some variables in the email body. Click on the icon icon to select the variables: First Name, Device ID, and Device User Email.Compose an email for User
  17. Click Add next action, and select the Email action.
  18. In this step, you will notify the manager about the blocking of employees’ devices. Select Manager Email as the variable in the To field, add a subject line.Select Manager Email as the variable in the To field, add a subject line
  19. Compose the email message and include the device details as variables.
  20. Click Review.Email for Manager
  21. Enter the Rule name and click Create.Enter the Rule name and click on Create

Rule Triggering

  • Click upload icon and upload the same CSV file. It will take a few seconds to complete.Click on the upload icon and upload the same CSV file again

Result Verification

  1. Locate and select the notification in the upper right corner.
  2. Click on the View log button below the notification message to access the log details directly.Click on the View log button below the notification message to access the log details directly

Conclusion

The  xFanatical Foresight Automation tool for Google Workspace provides a robust solution for auto-blocking inactive mobile devices. By implementing xFanatical Foresight Automation tool, organizations can significantly enhance their data security and reduce administrative overhead. With automated processes in place, businesses can focus on their core operations, knowing that their mobile devices are protected. Safeguard your organization's sensitive information with the power of xFanatical Foresight Automation tool.

If you have yet to install Foresight, check out this quick start.

Please visit the  xFanatical Foresight Automation tool to learn more and sign up for a free trial.

Benefits of using Mobile Device Management in Google Workspace

Google Workspace, formerly known as G Suite, is a popular suite of productivity tools used by businesses worldwide. Integrating Mobile Device Management into Google Workspace offers numerous benefits for organizations:

  • Enhanced Security: By implementing Mobile Device Management in Google Workspace, businesses can enforce security policies, such as passcode requirements, encryption, and remote wipe capabilities, ensuring that sensitive data remains protected even if a device is lost or stolen.
  • Centralized Management: MDM allows administrators to have a centralized view of all enrolled devices, providing granular control over device configurations, app installations, and updates.
  • Increased Productivity: Mobile Device Management enables organizations to push important applications and updates to devices, ensuring that employees have access to the latest tools and resources. 
  • Cost Savings: By effectively managing mobile devices, organizations can optimize device usage, reduce downtime, and avoid unnecessary expenses associated with device loss or theft.

Conclusion

The  xFanatical Foresight Automation tool for Google Workspace provides a robust solution for auto-blocking and wiping inactive mobile devices. By implementing xFanatical Foresight tool, organizations can significantly enhance their data security and reduce administrative overhead. With automated processes in place, businesses can focus on their core operations, knowing that their mobile devices are protected. Safeguard your organization's sensitive information with the power of Foresight Automation.

If you have yet to install Foresight, check out this quick start.

Please visit the  xFanatical Foresight Automation tool to learn more and sign up for a free trial.

Share on LinkedIn Share on Reddit Share on Pinterest