Bulk add email aliases to user accounts

Introduction

In this current article, we will learn how to bulk add email aliases to user accounts. Nowadays, it’s common to manage several roles for one job. In this situation, email aliases become beneficial for users. Thus you need to bulk add email aliases. Also, as a manager, you can add an email account of a former employee as an email alias for your current employee, so the old data will not be lost, and the new employee does not have to handle the two accounts separately. 

What is an email alias?

Simply, an email alias means an alternate email address. This address is added to the user’s primary email address by the Google Admin. The email (message) received on the alias address is directly routed to the primary email address of Google Workspace. Thus, the user must log in to the primary email account to read the message. 

You can add a maximum of 30 email aliases for each user in Google Workspace. No extra cost is required for this service, and you can avail of this feature in different ways.

• You can receive emails from different resources when you add the email alias Gmail, and an automatic filter can add them within a separate file.

Add an email alias for a user account

The following process describes how to add email aliases for a user account –

1. Sign in to the Google Admin Console.
2. Go to the Menu > Directory > Users option.
3. Click on a user’s name to open their settings.
4. Select Add Alternate Emails on the left.
5. Enter the desired email alias (before @).
6. Optionally, add aliases from secondary domains. Click Save to finish

Note: It may take up to 24 hours to activate the alias.

Bulk Add email aliases to User accounts in Google Workspace with xFanatical Foresight Automation tool

xFanatical Foresight Automation tool is a SaaS platform to help businesses streamline and automate Google Workspace workflows without learning to code. It empowers administrators and users to design complex business workflows that cannot be done with native Google cloud services and work smarter. Foresight also has a simple feature to add email aliases within Google Workspace. Some of its advantages are-

• It allows doing the task for thousands of users simultaneously.
• It can complete the task efficiently without any coding.
• It saves time and increases productivity.

Thus Foresight is highly recommended for large organizations.

Demo Video

This demo video will help you to understand bulk add email aliases with Foresight.

Rule Creation Instruction

1. Start by making a list of users. In a spreadsheet, create two columns: one for their email addresses and another for their email aliases. For demonstration, we'll use 10 users, but remember, in real situations, this process can handle thousands of users at once.
2. Download the Google Sheet in CSV (comma-separated value) format.
3. Log in to your  Foresight  account with your  Google Admin account.
4. Go to the Rules page.
5. Click the blue button at the bottom right to create a new rule.
6. In the Select a trigger screen, click the Data Uploaded trigger.
7. Upload the CSV file with updated information.
8. Wait for the file to be parsed. After that, click on Next.
9. Click on Next.
10. On the Select an action screen, click the Add user email alias action.
11. Grant permission for Foresight in your Google Workspace account. Once done successfully, the status will be change to Access granted.
12. In the Primary Email field, choose Email, and in the Email alias field, select Email Aliases.
13. After that, Nevigate on the Review button.
14. Enter the name of the rule (Bulk add email aliases to user accounts), then click on Create.
15. You will see the rule has been created.

Rule Triggering

1. Click on the upload icon of the rule card and upload the same CSV file again.
2. This process will take a few seconds longer.

Verifying Results

1. Notification will come in the top-right corner of the Rules page.
2. Click SHOW All to check the execution status of the rule.
3. Within the notification, click on View Log to see detailed log information. Alternatively, you can also find this information on the Logs page. It will display successful triggering of the rule.
4. Verify it from the Google admin console. Click on the user name after filtering the users by email.
5. Navigate to the contact information. Here, you'll find the newly added Alternate email for the user. Repeat this process for other users to achieve the same result.

Conclusion

xFanatical Foresight Automation tool offers a convenient and efficient solution for managing email aliases across multiple user accounts. With its intuitive interface and powerful features, you can easily bulk add email aliases to user accounts, saving time and effort.

So, if you're looking to streamline your email management processes, give xFanatical Foresight Automation tool a try!

Please visit the xFanatical Foresight Automation tool to learn more about how Foresight Automation Tool can help you streamline your Google Workspace User exports and improve your organization's productivity and sign up for a free trial.

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