Auto Remind New User to Enroll in Two-Factor Authentication-2FA

Introduction

In this blog post, you will explore how to auto remind new user to enroll in Two-Factor Authentication-2FA. In today's digital landscape, protecting sensitive information is of utmost importance. Two-factor authentication (2FA) has emerged as a powerful security measure, adding an extra layer of protection to user accounts. However, many users neglect to enable 2FA due to lack of awareness or forgetfulness. 

The Importance of Two-Factor Authentication (2FA)

Two-factor authentication is a security mechanism that requires users to provide two forms of identification before accessing their accounts. This additional layer of security significantly reduces the risk of unauthorized access, protecting personal and sensitive data.

Know more: Protect your business from 2-step verification.

Introducing xFanatical Foresight Automation Tool

xFanatical Foresight automation tool is a powerful automation tool designed to streamline various tasks, including user onboarding and account security. With Foresight, organizations can automate the process of sending reminders to new users, urging them to enable 2FA during the account setup process.

Demo Video

Instructions

We will divide our steps into two rules-

• Rule A –  Auto Create Google Calendar event upon user creation: To create a Google Calendar event automatically for new user creation. This event will start after three days of user creation.
• Rule B – Auto sends email reminder: Automatically sends the reminder email to the user for the 2FA when the event created in Rule A will start.

Rule Creation with Foresight Automation tool

1. Log in to your xFanatical Foresight account with your Google Admin account. 
2. Go to the Rules page and click the New Rule button.
3. Select the User created trigger from the select a trigger screen.
4. Click Next.
5. On the Select an action screen, click the Convert datetime action.
6. Select the Current Datetime variable in the Source datetime field.
   • Leave the Time zone field as it is. 
   • In the Time change steps, select Add 3 Days. This will set the date and time for the reminder, scheduled three days after the creation of the new account. 
   • Specify Reminder Datetime as the Variable name.
7.  Click Add next action and select Create calendar event.
8.  Select the Primary Calendar in the Calendar field. In the Event title field, type 2FA Reminder. For the Start time field, click on the side icon, and choose the Reminder Datetime variable. Keep the other fields at their default settings.
9. Click Review.
10. Give a rule name and click Create.

Rule-B Setup

1. Go to the Rules page and click the New Rule button.
2. Select the Calendar event started trigger from the select a trigger screen.
   • Choose the Primary Calendar in the Calendars field.
   • For the Event Title, input 2FA Reminder. This title must match the one used in the Create Calendar Event action of Rule A.
3. Click Next.
4. On the Select an action screen, select Get calendar event info action.
5. In the Calendar field, choose the Calendar Id variable. In the Event field, select the Calendar Event Id variable.
6. Click Add next action and select Extract data from text action.
7. In the Source text field select the Event Title variable, and in the Data type to extract, field select  EMAIL. Keep the default value of 1 in Selection, and enter User Email in the Variable name field.
8. Click Add next action and select Get user info action.
9. Select the User Email variable in the Primary email field.
10. Click on the Add next action and select the If action.
11. Rename Branch 1 to Not Enrolled in 2FA and Fallback Branch to Enrolled in 2FA. In the branch Not Enrolled in 2FA, set the condition to 2SV Enrolled? is false, click Add next action under the first branch of the If condition.
    • On the Select an action screen, select Email action.
    • In the To field, choose the User Primary Email variable.
    • Enter the subject line in the Subject field.
    • In the Email Body, type the provided text and personalize it using variables.
    • To insert variables, click the v icon to see a list of all available variables.
    • Click Review. 
12. Enter a Rule name for the rule and create Rule B.

Rule Triggering 

Now you have to trigger the rule from the Admin Console by creating a new user. To do this, navigate to Directory > Users > Add a new user, fill in all the necessary details, and then click the ADD NEW USER button to trigger the rule.

Rule Verification

1. After the user is created, a calendar event will be automatically generated. A notification will appear in the top right-hand corner. Click on it, then select Show All.
2. You can also access the Logs page from the left sidebar.

Note: After three days, users who haven't yet enrolled in 2FA will receive a reminder.

Conclusion

Auto reminders for enrolling in two-factor authentication using xFanatical Foresight automation tool can significantly enhance security and simplify the process for new users. By leveraging the power of automation, organizations can increase the adoption rate of 2FA, mitigating the risk of unauthorized access and protecting valuable data. With Foresight, the path towards a more secure and user-friendly digital environment becomes clearer than ever.

So try the 14-day free trial with Foresight. Also, you can learn other topics related to this - Protect your business with 2-step verification, Avoid account lockouts when 2-step verification is enforced, etc.

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