Introduction

In this article, you will learn how to weekly generate and store admin activity reports on Google Drive to monitor and audit admin activity logs in Google Workspace. In today’s digital landscape, monitoring and auditing admin logs in Google Workspace is essential for maintaining security, compliance, and operational efficiency. Organizations increasingly rely on admin activity reports to track changes, detect security threats, and ensure regulatory compliance. 

The growing market demand for automated admin activity monitoring stems from challenges such as unauthorized access, compliance violations, and data integrity risks. Many organizations struggle with inconsistent reporting, lack of real-time insights, and the complexity of maintaining audit trails across multiple administrators. Without a streamlined solution, security gaps and operational inefficiencies can lead to compliance failures and potential data breaches. 

Manually exporting and managing admin activity logs in Google Workspace can be time-consuming, error-prone, and inefficient. To address these challenges, xFanatical Foresight offers a powerful automation solution that simplifies the weekly generation, export, and saving of Google Workspace admin activity reports to Google Drive. By automating the process of generating and storing these reports to Google Drive, organizations can ensure consistent tracking, improve security monitoring, and enhance compliance efforts with minimal manual effort. xFanatical Foresight simplifies regular auditing and monitoring of admin actions within Google Workspace in a few clicks.

Illustration of automated admin activity logs in Google Workspace with xFanatical Foresight Automation

Illustration of automated admin activity logs in Google Workspace with xFanatical Foresight Automation

Next, we’ll demonstrate how xFanatical Foresight can weekly generate admin activity reports and automate the process of auditing admin activity logs in Google Workspace, helping you save valuable time and effort.

Introducing xFanatical Foresight Automation

xFanatical Foresight Automation is an advanced Google Workspace automation tool designed to simplify and streamline administrative tasks. It empowers businesses to proactively audit admin logs, reduce security risks, and maintain full control over their Google Workspace environment.

By leveraging xFanatical Foresight, businesses gain full control over their Google Workspace environment, ensuring a secure, well-managed, and compliant workspace without the burden of manual monitoring and auditing admin activity logs.

Automation Setup Instructions

In this section, we guide you through the automation setup in xFanatical Foresight. We have 2 ways to set up automation rules, Set up automation from a template and Set up automation from scratch. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From a Template

Set Up Automation From a Template

Supported plans: xFanatical Foresight Elite plan.

  1. Create a weekly calendar event titled Weekly Admin Activity Report starting from the next Monday 9:00 AM on your primary calendar.
    Weekly Admin Activity Report calendar event starting from the next Monday 9:00 AM on primary calendar
  2. Sign into xFanatical Foresight with your Google Admin account. 
  3. Go to the Templates page.
  4. Search for Get weekly admin activity reports to google drive template and click on it.
    The get weekly admin activity reports to google drive template card in xFanatical Foresight
  5. In the Templates > Get weekly admin activity reports to google drive page, click Copy rule.
    Click the copy rule button in get weekly admin activity reports to google drive template in xFanatical Foresight
  6. For the first time use of the template rule, an dialog Action needed will display requesting necessary permissions required to copy the rule. Click Connect with Google and authorize the permissions.
  7. Upon authorization, a dialog titled Copy of get weekly admin activity reports to google drive will display.
  8. At the bottom of the page click Next.
  9. Now click Review.
  10. In the Review screen,
    The rule review screen for copy of get weekly admin activity reports to google drive rule in xFanatical Foresight
    1. In Rule name, customize the automation rule name.
    2. Click Create.
  11. The rule is created in the Rules page.
    The workflow diagram in xFanatical Foresight for get weekly admin activity reports to google drive
    xFanatical Foresight workflow for get weekly admin activity reports to Google Drive
Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy)

  1. Create a weekly calendar event titled Weekly Admin Activity Report starting from the next Monday 9:00 AM on your primary calendar.
    Weekly Admin Activity Report calendar event starting from the next Monday 9:00 AM on primary calendar
  2. Sign into xFanatical Foresight with your Google Admin account. 
  3. Go to the Rules page. 
  4. Click the New Rule new rule button button.
  5. In the Select a trigger screen, select Calendar event started trigger.
    The calendar event started trigger in xFanatical Foresight
  6. In the Edit trigger > Calendar event started screen,
    Click sign in with google to grant all permissions in calendar event started edit trigger screen in xFanatical Foresight
    The calendar event started edit trigger screen in xFanatical Foresight
    1. For the first time use of the trigger, click Sign in with Google to grant xFanatical Foresight necessary permissions to automate on behalf of your Google account.
    2. In Calendars, select Primary Calendar.
    3. In the Event title, enter Weekly Admin Activity Report.
    4. Click Next.
  7. On the Select an action screen, select the Convert datetime action.
    The convert datetime action in xFanatical Foresight
  8. In the Edit actions > Convert datetime screen,
    The convert datetime edit actions screen to create start datetime variable in xFanatical Foresight
    1. In Source datetime, select Current Datetime option.
    2. In Time change steps, add below steps to convert source datetime,
      • Subtract => 1 => Week
      • Set the Day of Week to => 1
      • Set to the Start of => Day
    3. In the Variable name, enter Start Datetime.
    4. Click Add next action.
  9. On the Select an action screen, again select the Convert datetime action.
  10. In the Edit actions > Convert datetime (1) screen,
    The convert datetime edit actions screen to create end datetime variable in xFanatical Foresight
    1. In Source datetime, select Current Datetime option.
    2. In Time change steps, add below steps to convert source datetime,
      • Subtract => 1 => Week
      • Set the Day of Week to => 5
      • Set to the End of => Day
    3. In the Variable name, enter End Datetime.
    4. Click Add next action.
  11. On the Select an action screen, select the List admin activity logs action.
    The list admin activity logs action in xFanatical Foresight
  12. In the Edit actions > List admin activity logs screen,
    The list admin activity logs edit actions screen in xFanatical Foresight
    1. For the first time use of the trigger, click Sign in with Google to grant xFanatical Foresight necessary permissions to automate on behalf of your Google account.
    2. In Start time, click and select the Start Datetime option.
    3. In End time, click and select the End Datetime option.
    4. Click Add next action.
  13. On the Select an action screen, select the Upload data to Drive action.
    The upload data to drive action in xFanatical Foresight
  14. In the Edit actions > Upload data to Drive screen,
    The upload data to drive edit actions screen in xFanatical Foresight
    1. For the first time use of the trigger, click Sign in with Google to grant xFanatical Foresight necessary permissions to automate on behalf of your Google account.
    2. In the CSV file URL, select Admin Logs CSV Download Link option.
    3. In the Google Drive folder, click The drive folder icon to select root folder of google drive in xFanatical Foresight.
    4. Click Review.
  15. In the Review screen,
    The review screen in xFanatical Foresight to enter rule name
    1. In Rule name, enter a rule name.
    2. Click Create.
  16. The automation rule is created.
Verify Automation

Verify Automation

In order to guarantee that your rule configuration automates as intended, it is imperative to conduct a basic test. The following instructions illustrate how xFanatical Foresight automates the admin activity logs generation in Google Workspace.

  1. The rule will trigger at the start of the weekly calendar event.
  2. Once the rule is triggered, you will get a notification on the top right of xFanatical Foresight. In the notification message, click View log.
    Received in-app notification after successful execution of rule 'copy of get weekly admin activity reports to google drive' in xFanatical Foresight
  3. In the Logs > Log details page, the Rule history section explains the automation history and task xFanatical Foresight has automated on behalf of your Google account.
    The rule automation history in xFanatical Foresight, including the automation data, trigger event and action history.
  4. Additionally, the admin activity report saves to the root folder of Google Drive.
    Exported admin activity report to google drive root folderExported admin activity report data after execution of xFanatical Foresight automation

Notes

  • Once the automation rule is established, xFanatical Foresight will auto save admin activity reports to Google Drive folder for future reference. No manual intervention is required. xFanatical Foresight frees you up from hours of manually generating admin activity reports every time.
  • The automation is tied to a weekly calendar event. Make sure calendar events are created for the primary calendar.
  • The automation rule will trigger only when calendar events start, not immediately after the rule is created.
  • At each time a rule is executed, you will receive a notification in the app telling you how it has happened to your rules and whether rules ran successfully or not.

Conclusion

Automating the auditing of admin activity logs in Google Workspace with xFanatical Foresight not only saves significant time and effort but also enhances security, strengthens data integrity and compliance. Embracing xFanatical Foresight empowers organizations to maintain full control over their Google Workspace environment, ensuring a secure and well-managed workspace. By leveraging templates or setting up automation from scratch, you can ensure regular, consistent monitoring of admin actions, receive real-time notifications, and maintain a secure and well-managed environment.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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