Introduction

In this article, you will learn how to bulk add Google Calendar Resources Buildings. To set reminders, set up daily meetings and list up the deadlines, Google Calendar is the most useful and efficient. It helps you to manage your work effectively. Now, IT admins have a scope to use Google Calendar tool for better management of resources. They can create resources via Google Admin Console and add to them in the Calendar list via Google calendar.

Let’s understand what Google Calendar Resource Buildings are in perspective on Google Calendar. Buildings are the foundation on which the resources are added. Like the building has an address and rooms, we can also add the same building details that will be used by your organization's users.

Bulk Add Google Calendar Resource BuildingsIllustration of Bulk Adding Google Calendar Resource Buildings in Google Workspace

Let’s take an example: Suppose you need to schedule a meeting at your office and you need the conference room to host the meeting. Thus you need to book the conference room from calendar resources. So everyone else in the office would know that the conference room is booked for a particular duration. So it is easy for others to schedule their work according to resource availability. And people come to know about other resources too, and can share building resources with others.
xFanatical Foresight helps to create calendar resources building in bulk, so IT administrators can save their time to be more efficient, and productive.

Introducing xFanatical Foresight Automation

xFanatical Foresight is a platform which helps to automate and streamlines the Google Workspace workflows. It’s a cutting-edge device management platform, providing a no code environment to work. It permits administrators and users to create intricate business workflows, which is not possible with native Google cloud services. Although the Google Admin console has the feature to bulk add calendar resource building. But with Foresight, this task can be done within a few clicks, which makes your business effective without extra efforts.

Automation Setup Instructions

In this section, we guide you through the automation setup in xFanatical Foresight. We have 2 ways to set up automation rules, Set up automation from a template and Set up automation from scratch. After completing the automation rule, verify whether the automation meets your requirements.

Set Up Automation From a Template

Set Up Automation From a Template

Supported plans: xFanatical Foresight Elite plan.

  1. Sign into xFanatical Foresight with your Google Admin account. 
  2. Go to the Templates page.
  3. Search Bulk add calendar resource buildings template, and click on it.
    Bulk add calendar resource buildings template on xFanatical Foresight Templates page
  4. In the Templates > Bulk add calendar resources buildings page, click Copy Rule.
  5. For the first time use of the template rule, an dialog Action needed will display requesting necessary permissions required to copy the rule. Click Connect with Google and authorize the permissions.
  6. Upon authorization, a dialog titled Copy of Bulk add calendar resource buildings will display.
  7. Click on the Next button.
  8. Click on the Review button.
  9. In the Review screen, customize the Rule Name, and click on the Create button.
    Rule Review screen configuring Rule name
  10. The rule is created in the Rules page.
    Copy of bulk add calendar resources building rule on xFanatical Foresight Rules page
    xFanatical Foresight workflow for bulk adding calendar resource buildings in Google Workspace.
Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy).

  1. To begin, prepare a comprehensive list of building resources. Our Sample CSV file includes ten essential columns: Building Id, Building Name, Description, Floors, Street, Sublocality, Locality, Administrative Area, Postal Code, and Country. Once complete, export the sheet to CSV format for further processing. Access the download link provided above to get started.
    Sample csv includes calendar resources building details.
  2. Sign into xFanatical Foresight with your Google Admin account. 
  3. Go to the Rules page, and click the new rule button button.
  4. Select the Data uploaded trigger from Select a trigger screen.
    Selecting Data uploaded trigger on Select a trigger screen
  5. Upload the CSV file created in Step 1.
  6. Click on the Next button.
  7. Select Create building action from Select an action screen.
    Selecting Create building action on Select an action screen
  8. In the Create Building action screen.
    1. Now click on icon to select variable or dropdown icon to fill the fields as follows: select Building ID for Building Id, Building Name for Building name, Description, Floors, Street, Sublocality, Locality, Administrative Area for Administrative area, and the Country as per your choice.
    2. Click on the Review button.
      On create building action configuring fields named as, building id, building name, description, floors, and streetOn create building action configuring fields named as, sub locality, locality, administrative area, postal code, and country, and a clicking the review button
  9. In the Review screen, customize the Rule Name, and click on the Create button.
    Review Screen configuring Rule name
  10. The Automation rule is created.
Verify Automation

Verify Automation

To ensure that your rule setup automates as expected, it’s essential to conduct a simple test. The following instructions demonstrate how the xFanatical Foresight automates the addition of calendar resource buildings in Google Workspace.

  1. Go to xFanatical Foresight.
  2. Go to the Templates page.
  3. Search Bulk add calendar resource buildings, and click on it.
  4. Click on the Download sample CSV file button, or if you set up Automation from scratch, please just use the CSV file which you have created.
    Bulk add calendar resource buildings template page with download sample CSV file button.
  5. Replace the CSV file details with your organization building details.
  6. Go to the Rules Page.
  7. Click on the upload icon of Copy of Bulk add calendar resource buildings rule.
    Copy of bulk add calendar resources building rule with upload button on xFanatical Foresight Rules Page
  8. Upload the building’s details CSV file, and wait until you receive a success notification.
  9. Click the notification icon, and click on View log button.
    Notification of successful execution of Copy of bulk add calendar resources building rule with view log button
  10. In the log you can find the Building name and id.
    Log of successful execution of Copy of bulk add calendar resources buildings rule contains Building name, and Id.

Notes

  • You can create up to 10,000 buildings for your company or in each domain.
  • Data uploaded trigger, supports up to 5000 rows at once, so consider it while creating any CSV file for the automation rules.
  • Sample CSV file details could be different from your organization, so please edit the CSV before uploading to rule.
  • Google Admin users can only use this automation, so before using the rule, check and ensure your google account scopes and permissions.

Conclusion

Bulk adding calendar resource buildings in Google Workspace using xFanatical Foresight automation tool is a game changer when it comes to productivity and efficiency. By leveraging its intuitive interface and powerful automation capabilities, you can streamline your scheduling process and ensure accuracy in your calendar. Using xFanatical Foresight, you can effortlessly manage and organize your calendar resources, and invest valuable time for more important tasks.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

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