Introduction

In this article, you will learn how to bulk add Google calendar resource buildings. Google Calendar is one of the most useful applications that enables you to set reminders and manage your work better. Now, IT admins have the scope to use this particular tool for better management of resources. Then they can create via Google Admin Console, and then add them to their Calendar list via Google Calendar.

It will appear as calendars in the My Calendar list, and from here, employees can easily find, book, and use their company's resources. Thus, admins should put details (ID, name, etc.) about those resources as much as possible while creating calendar resource building in Google Admin Console.

This article will discuss how to bulk add calendar resource buildings with xFanatical Foresight Automation tool.

What are calendar resource buildings?

Buildings are the foundation on which the resources are added. Just like a building has an address and rooms, we can also add the same building details that will be used by your organization's users.

You can create up to 10,000 buildings for your company or in each domain.

Why should we need to add calendar resource buildings?

Suppose you schedule a meeting tomorrow at your office and you need the conference room to host this meeting. Thus you need to book calendar resource buildings first. This signifies –

  • You have already booked that resource for use and for a particular duration. So, no one else will be making any such arrangements comprising that resource in that period.
  • People come to know about the features of the resources. Ex. the company car having a GPS tracker.
  • You can add those resources to events like meeting room, conference room, or Adventure room. 
  • Additionally, it's possible to set up notifications for resources. Ex. when you schedule resources for an event, invite a resource to an event, etc.
  • You can share building resources with others.

Note:

  1. First, we create building resources via Google Admin Console,
  2. Then add them to Google Calendar,
  3. And then, book them while creating an event.

How to bulk add calendar resource buildings with Foresight?

Foresight is a SaaS platform which helps implements automation and streamlines Google Workspace workflows. But you don't have to know coding to achieve this feat, and it permits administrators and users to create intricate business workflows that is not possible with native Google cloud services.

Although the Google Admin Console has the feature to bulk add calendar resource buildings. But you can perform this task more easily with Foresight. It offers some simple steps to perform this task within a few times, and this is the benefit of using this tool.

Video Demo

This demo video will help you to understand bulk adding calendar resource building with xFanatical Foresight.

Rule Creation Instruction

Download Bulk add calendar resource buildings - Foresight Template

  • To begin, prepare a comprehensive list of building resources. Our Google Sheet includes ten essential columns: Building Id, Building Name, Description, Floors, Street, Sublocality, Locality, Administrative Area, Postal Code, and Country. Once complete, export the sheet to CSV format for further processing. Access the download link provided above to get started.To begin, prepare a comprehensive list of building resources

Rule Creation

  1. Log in to your xFanatical Foresight account with your Google Admin account. 
  2. Go to the Rules page and click the New Rule button.
  3. Select the Data uploaded trigger from the select a trigger screen.Select the Data uploaded trigger from the select a trigger screen
  4. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed
  5. Click Next.
  6. In the CSV parsed screen, make sure the Type of Postal Code to TEXT.In the CSV parsed screen, make sure the Type of Postal Code to TEXT
  7. On the Select an action screen, click the Create building action.On the Select an action screen, click the Create building action.
  8. Select the following fields: Building ID for Building Id, Building name for Building Name, Description, Floors, Street, Sublocality, Locality, Administrative Area for Administrative Area, and Country.Select the following fields
  9. Enter the Rule name, and click Create.Enter the Rule name, and click Create

Rule Triggering

  • Click Upload Icon and then upload the same .CSV file again. The process will take a few seconds.Click Upload Icon and then upload the same .CSV file again. The process will take a few seconds

Result Verification

  1. To view notifications, click the notification icon at the top-right corner, then select View log.To view notifications, click the notification icon at the top-right corner, then select View log
  2. Alternatively, access the Logs page from the left sidebar to confirm that the rule has been triggered successfully.Alternatively, access the Logs page
  3. Verify through Google admin console.Verify through Google admin console

Conclusion

Managing resource buildings in Google Calendar just got a whole lot easier with xFanatical Foresight automation tool. By leveraging its intuitive interface and powerful automation capabilities, you can streamline your scheduling process and ensure accuracy in your calendar. 

Say goodbye to the tedious task of manually adding resource buildings and embrace the efficiency of bulk importing with Foresight. Give it a try today and experience the difference for yourself!


To know more, try a 14-days free trial with xFanatical Foresight. Also, you can read on how to manage multiple organization resources or share room and resource calendars and more.

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