Bulk create calendar events and save time

Introduction

In this blog post, we will learn how to bulk-create calendar events and save time. In an organization, there are multiple events that go on throughout the year. But organizing them without any hassle is a big challenge, and this is where the idea of creating calendar events comes in. Now, to simplify your life, you can create calendar events from Google Sheets, but if you need to do it every day, it can be time-consuming. 

By utilizing this functionality, you can input all the necessary details for your events in one go, and the calendar will automatically generate them for you. This not only saves you the hassle of repetitive tasks but also ensures accuracy and consistency across your schedule.

So, you need the help of an automation system to streamline the event creation system and ease your life. So, read on to learn more about bulk creating calendar events in Google Workspace through Foresight.

How can bulk-creating a calendar event help?

1. You can create an event in the calendar to make the users aware of a particular event, and they will know about the event's title, date, and time.
2. You can transfer (import and export) those events to the Google calendar from another calendar application or Google account.
3. You can create a calendar event from an email message from Gmail. This is known as Gmail creates calendar events from email. This helps to invite people to an event through the Gmail message. So, the calendar event sends invitations to the users on the Gmail message automatically. Also, it includes the message in the event description.
4. Again you can use a calendar link on email messages to increase the appearance of an event. Because the users can click the link to add the event to their personal calendar. Then they will get a reminder about the event. So, this is a symbol of a more personalized invitation. 

You can add a Meet video meeting event when you use a calendar for work or school.

Foresight Edge over Google Calendar

So, these are the reason behind bulk-creating calendar events. Google Calendar allows importing events on a single calendar. But you can create multiple events on multiple calendars simultaneously with Foresight. This is the edge of Foresight over Google Calendar. So, you can create Google Calendar events easily with this tool. This is time-saving and helps to increase productivity.

Read More: Create an Event

Bulk-create calendar events and save time with Foresight

Foresight helps to create complex workflows with easy processes. Both administrators and users can design complex business workflows with it. This SaaS platform helps businesses streamline and automate Google Workspace workflows without learning code. It handles the procedures that cannot be done with native Google Cloud services.

Demo Video

From this video demo, you will learn steps on how to bulk-create calendar events in Google Workspace with the help of Foresight.

Instruction

Rule Creation

1. First, we need a Google Sheet containing the particular users’ calendars and event data. The important columns are – Calendar, Event Title, All Day Event, Start Time, Duration, End Time, All Day Start Date, All Day End Date, Recurring Event, and Repeat Frequency. Also, there are other columns in this CSV. Download it in CSV format.
2. Sign in to your Foresight account with the help of a Google Admin account. Go to the Rules page and click on the New Rule button.
3. Select the Data uploaded trigger and upload the CSV file with the updated info. Wait for the file to be parsed. Then click on Next.
4. Select the Create calendar event action.
5. You may need to authorize Foresight in the Google Workspace account. After a successful permission grant, you will see the Access granted status.
6. Then select the variables for each field. Please note, in some fields, you will not see any dropdown, so type (( with space or without space, and you will see the drop-down, select the variables from the drop-down. In some other fields, you will see a value already there, remove that and repeat the same process above to select the variable. In some fields, you will see a variable icon on the right side, click on that to select the relevant value/variable.
   • Calendar in the Calendar field
   • EventTitle in Event title field
   • AllDayEvent in All day event field
   • StartTime in Start time field
   • Duration in the Duration field
   • AllDayStartDate in All day start date field
   • AllDayEndDate in All day end date field
   • RecurringEvent in Recurring event field
   • RepeatFrequency in Repeat frequency field
   • Repeatinterval in Repeat interval field
   • RepeatWeeklyOnDays in Repeat weekly on days field
   • RepeatMonthlyOnDay in Repeat monthly on day field
   • EndRepeats in End Repeats field
   • RepeatEndDateTime in Repeat ends on date time field
   • RepeatEndOccurance in Repeat ends after
   • AddVideoConferencing in Add Google Meet video conferencing
   • Location in Location
   • Description in the description box
   • Guests in Guests field
   • GuestsCaninnviteOthers in Guests can invite other guests
   • GuestscanModifyEvents in Guests can modify the events
   • GuestsCanSeeOthers in Guests can see other guests
   • BusyOrFree in Busy/Free
   • Visibility in the Visibility field.
7. Click Review, enter the Rule name (Bulk add events to multiple Google Calendars), and click Create. You can see the rule has been created.

Rule Triggering

Click on the upload icon and upload the same CSV file again. This process will take a few seconds.

Verifying Results

1. Some notifications will appear in the top-right corner. Click on the notification icon and then click on View log. You can also visit the Logs page from the left sidebar.
2. Then check the results from the Google Calendar of each user. You will find the events have been added to different calendars.
   • Robert Torres
   • Doyle Mckee
   • Laura Sample

Wrap Up

This is all about bulk-creating calendar events on Google Calendar. The process becomes much easier with the help of Foresight. It creates a nice automation workflow to complete the task. So, you must try Foresight to create your calendar events. Also, read more articles like Sync Calendar with a phone or tablet, etc.