Block YouTube Video Search in Google Workspace

This article is written for Google Workspace for Education Administrators.

Introduction

In this article, we will guide you how to block YouTube video search in Google Workspace. In today's digital age, it’s essential to manage and monitor the online content accessible to users, especially within educational and corporate environments. YouTube, while an invaluable resource for learning and entertainment, can sometimes be a distraction or lead to inappropriate content. This blog post will guide you through the process of blocking YouTube video searches in Google Workspace using xFanatical Safe Doc, an effective solution for maintaining a focused and secure online environment.

Why Block YouTube Video Search?

YouTube is a powerful platform that hosts millions of videos, ranging from educational tutorials to entertainment clips. However, unrestricted access can lead to several issues:

• Distraction

Users might spend excessive time watching non-educational content.

• Inappropriate Content

There’s a risk of exposure to videos that are not suitable for the educational or workplace settings.

• Bandwidth Consumption

Streaming videos can consume significant bandwidth, affecting network performance.

By blocking YouTube video searches, administrators can ensure that students remain focused on their tasks and that the network remains efficient.

YouTube Video Search

What is a xFanatical Safe Doc?

xFanatical Safe Doc is a comprehensive solution for maintaining a focused and secure online environment for Google Workspace admins and users. It provides robust tools to manage and restrict access to various online content, ensuring a safe and productive digital environment. xFanatical Safe Doc integrates seamlessly with Google Workspace, offering administrators the ability to customize content filtering policies according to their needs.

Block YouTube Search in Google Workspace with xFanatical Safe Doc

Block YouTube Search in Google Slides

While Google Slides offers a convenient way to integrate videos, it also includes a YouTube video search function within the Insert > Video menu. This search bar might tempt students to explore irrelevant or distracting content.

Here's where xFanatical Safe Doc steps in. By implementing xFanatical Safe Doc, you can remove the YouTube video search tab entirely from the Insert Video window. This ensures students remain focused on the content at hand and eliminates the possibility of encountering inappropriate videos.

With Safe Doc in place, students won't even be aware of the previously available search functionality. This promotes a more streamlined and distraction-free learning experience within Google Slides.

Block YouTube Search in Google Slides

Block YouTube Search in Google Forms

xFanatical Safe Doc seamlessly integrates with Google Forms. When you click the icon within the question or answer type options, you'll encounter a familiar interface. Notably, xFanatical  Safe Doc conveniently disables the video search functionality while still allowing you to directly paste 

YouTube URLs for embedding specific videos. This ensures a focused form-building experience without compromising the ability to include relevant video content.

Block YouTube Search in Google Forms

Remove YouTube Search in Feedback Option on Google Forms

1. Convert Your Form to a Quiz: Navigate to your Google Form and access the Form settings section. Locate the Quizzes tab and activate the option titled Make this a quiz. This transforms your form into a quiz format.
2. Enable Answer Key: Select any question within your quiz. Click on the Answer key option.
3. Add Feedback: Locate the Add answer feedback button and click on it.
4. Click the YouTube icon.
5. A Select Video dialog will show up that contains the YouTube search.

xFanatical  Safe Doc seamlessly integrates with Forms and it disables the video search functionality. 

Block Video Insertion in Google Classroom

While Google Classroom fosters collaboration and engagement, readily available video search can sometimes lead to distractions. Students might utilize the Announce something to your class option to share irrelevant videos, disrupting the learning flow.

Safe Doc offers a valuable solution by addressing this very concern. When implemented, Safe Doc effectively removes the video search button from students' Google Classroom accounts. This eliminates the possibility of students getting sidetracked by video searches and ensures a focused learning environment where they can concentrate on class discussions and assignments.

Block Video Insertion in Google Classroom

Block YouTube Search Option in Google Site

Beyond Slides, Forms, and Classroom, Google Sites can also be a valuable tool for student expression and project creation. However, unfettered access to YouTube video search within Sites can lead to students embedding irrelevant or distracting content.

If your school utilizes Google Sites, you'll be glad to know that Safe Doc extends its functionality to this platform as well. With Safe Doc in place, students will no longer have the ability to search for and insert YouTube videos directly within the Google Sites editor. This helps to maintain focus on the content creation process and ensures that published Sites remain aligned with educational goals.

Block YouTube Search Option in Google Site

How to Block YouTube Video Search In Google Workspace using xFanatical Safe Doc

Step 1: Install Safe Doc: 

The first step is to install Safe Doc in your Google Workspace environment. Safe Doc is a browser extension that seamlessly integrates with Google Slides, providing enhanced control and security features.

Step 2: Configure Safe Doc settings: 

Once Safe Doc is installed, you can configure its settings to start Block YouTube Video Search Feature in Google Workspace.

Step 3: Access Google Admin Console: 

Now, navigate to the Google Admin Console. In the Google Admin Console, click on Devices followed by Chrome. Then, select Apps & Extensions and click on Users & Browsers.

Step 4: Copy the Policy: 

Locate the policy that you wish to apply and copy it. The policy will display in a specific format similar to the example provided below:

"EnableVideoSearch": {

  "Value": false

}

Step 5: Save the Policy: 

After copying the policy, click the Save button to apply it.

How to configure Safe Doc?

First of all, ensure the deployment of Safe Doc on your students' Chrome browsers, and review the xFanatical Safe Doc Configuration document.

Subsequently, incorporate the BlockInsertlink policy into your Safe Doc configuration, setting its value to true.

Conclusion

In conclusion, managing online content access is crucial for maintaining a productive and secure environment in both educational and corporate settings. By using xFanatical Safe Doc, to block YouTube video searches in Google Workspace, administrators can effectively reduce distractions, protect users from inappropriate content, and optimize network performance. Implementing these measures will lead to a more focused and efficient digital workspace.

To learn more about how xFanatical Safe Doc can help enhance online safety in your educational institution, visit our website  Safe Doc

If you have yet to install Safe Doc, please get a 30 days trial.

You may also like

To protect your students from harmful content, you may also need to Block Image Searching in Google Docs Editors or Block Insert Link Feature in Google Docs, Slides, and Sheets.