This article is written for G Suite for Education Administrators.

It's undeniable that machine translation algorithms are improving everyday that benefits users substantially. But technology can also be misused for bad behaviors. Some schools reported that students studying foreign languages can use the Translate Document feature in Google Docs to cheat in remote exams.

This article explains how Safe Doc removes the Translate Document feature in Google Docs. If you have yet to install Safe Doc, please first get a 30-days trial.

What's the change?

The Translate Document feature can be found in the menu Tools > Translate document in Google Docs. When it's clicked, the feature brings up a dialog allowing users to select the language and new document name. For example, the screenshot below shows an English document (left) is translated to a new document in Japanese (right).

The Translate Document feature in Google Docs, translating from English to Japanese. Safe Doc will block the dialog
The Translate Document feature in Google Docs, translating from English to Japanese. Safe Doc will block the dialog

Safe Doc blocks the Tools > Translate document menu item and the popped dialog so that your students won't notice the existence of the feature. It stops them from using this feature to cheat on language exams.

Safe Doc removes the Tools > Translate document menu in Google Docs

Safe Doc removes the Tools > Translate document menu in Google Docs

How to set up Safe Doc?

First of all, you'll need to deploy Safe Doc and understand how Safe Doc Configuration works.

Then add and set the policy BlockTranslateDoc to true in your Safe Doc policy configuration. This policy by default does not block the Translate Document feature.

"BlockTranslateDoc": {
  "Value": true
}

You may also like