This article is written for G Suite for Education Administrators.

Do you know your students can email each other right within Google Docs? Google Docs editors has a feature called Email collaborators to ease the communication among all members of a shared file. The interface looks like the follow.

Email collaborators in Google Docs
Email collaborators in Google Docs

This article demonstrates how Safe Doc blocks the Email collaborators feature to restrict your students from overwhelmingly chatting. If you have yet to install Safe Doc, please apply for a 30-days trial first.

How Safe Doc disables the Email collaborators feature?

The Email collaborators feature is available in Docs, Sheets, Slides and Drawings. The feature can be triggered by the menu File > Email > Email collaborators. After you click the menu, the dialog above is displayed. The Email collaborators menu can be also found in the Help > Search the menus.

Safe Doc removes the Email collaborators and the Email people on the file dialog. Your students will no longer find and use the feature.

Remove the File > Email > Email collaborators feature in Docs
Remove the File > Email > Email collaborators feature in Docs

How to configure Safe Doc?

First of all, make sure you have deployed Safe Doc and read Safe Doc ConfigurationSafe Doc Configuration.

Then, add and set the policy BlockEmailCollaborators to true to your Safe Doc extension policy. The blocking policy is OFF by default if unset.

"BlockEmailCollaborators": {
  "Value": true
}

Save your policy configuration and your students' Chrome browsers would receive the update soon.


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