Introduction
In this guide, we’ll cover how to disable the commenting feature in Google Docs Editors including Google Docs, Sheets, Slides, and Drawings within Google Workspace for Education (GWFE) using xFanatical Safe Doc. The commenting feature allows users to leave feedback or collaborate by adding notes to shared documents. While useful for collaborative work, this feature can be misused in educational settings, resulting in unnecessary distractions and off-topic comments.
For educators who want to maintain a focused classroom environment, disabling the commenting feature is a valuable step. In this guide, we’ll show you how to use xFanatical Safe Doc, a powerful tool that helps remove the commenting feature across Google Docs Editors within GWFE.
Why block the Comment option ?
In a classroom setting, the commenting feature can sometimes be misused by students to add irrelevant notes or off-topic discussions to their documents. This can hamper the learning process and shift the focus away from the main task. Let’s explore this with a user story:
Teacher Elizebet assigns a report to Student Mario and Student Vector in Google Docs. The project requires them to submit an individually completed report.
Problem: Instead of focusing on their work, Mario and Vector use the commenting feature to exchange irrelevant messages and suggestions about other topics, distracting themselves and reducing the quality of their reports.
Solution: By disabling the commenting feature with Safe Doc, Teacher Elizebet ensures that students remain focused on completing their assignments without the distraction of unrelated comments.
Result: Without the option to add comments, Mario and Vector focus on the task at hand, engage better, and produce higher-quality work. This approach fosters discipline and minimizes distractions in the learning environment.
Disabling comments helps educators create an environment where students focus solely on their work and complete assignments without unnecessary diversions.
What is a xFanatical Safe Doc?
xFanatical Safe Doc is a comprehensive solution for maintaining a focused and secure online environment for Google Workspace admins and users. It provides robust tools to manage and restrict access to various online content, ensuring a safe and productive digital environment. xFanatical Safe Doc integrates seamlessly with Google Workspace, offering administrators the ability to customize content filtering policies according to their needs.
Video Demo
Disable commenting in Google Docs Editors with xFanatical Safe Doc
Disable commenting in Google Docs
Google Docs is widely used for collaborative writing and editing. However, in certain scenarios, such as individual assignments or tests, the commenting feature can become a distraction. Using the BlockComment policy in xFanatical Safe Doc, administrators can disable comments in Google Docs, ensuring students stay on task and avoid unnecessary discussions.
Once this policy is activated, the commenting feature will be removed from Google Docs, promoting a more focused work environment for students.
Comment menu in Google Docs">
xFanatical Safe Doc removes Insert > Comment menu in Google Docs
Comment button will be removed in Google Docs by xFanatical Safe Doc
Disable commenting in Google Sheets
Google Sheets is often used for data analysis and collaboration. However, when comments are misused, they can become a source of distraction, especially during class activities or exams. Safe Doc allows educators to disable comments in Google Sheets by enabling the BlockComment policy. This ensures that students remain focused on their data-related tasks and avoid off-topic discussions.
Disabling comments in Google Sheets helps maintain a more structured and productive classroom environment.
Comment menu in Google Sheets">
xFanatical Safe Doc hides Insert > Comment menu in Google Sheets
Comment feature is blocked on the right click of the cell in Google Sheets
Disable commenting in Google Slides
Google Slides is an excellent tool for creating presentations; however, the commenting feature can detract from its purpose when students misuse it to chat or leave irrelevant notes. Therefore, by using xFanatical Safe Doc, teachers can disable the commenting feature in Google Slides. As a result, students are encouraged to concentrate on their presentations rather than exchanging unnecessary comments.
Moreover, this feature helps foster a more engaged and disciplined learning environment, especially during presentations and group projects.
Comment menu in Google Slides will be removed by xFanatical Safe Doc ">
Insert > Comment menu in Google Slides will be removed by xFanatical Safe Doc
Comment feature is blocked on the right click of the text in Google Slides
Disable commenting in Google Drawings
Google Drawings is often used for creative assignments, diagrams, and visual projects. However, the commenting feature can lead to distractions if students use it to leave off-topic remarks. With xFanatical Safe Doc, educators can disable comments in Google Drawings, ensuring that students focus solely on their work and maintain productivity.
Disabling comments in Google Drawings helps support a more focused approach to creative tasks.
Comment menu in Google Drawings">
xFanatical Safe Doc removes Insert > Comment menu in Google Drawings
Comment feature is blocked on the right click of the text in Google Drawings
Disable commenting in Google Drive
In Google Drive, users can leave comments on documents, spreadsheets, presentations, and other files, which can be helpful for collaboration and feedback. However, in educational or controlled environments, allowing commenting may lead to distractions or inappropriate comments that detract from the learning experience.
At this point, xFanatical Safe Doc becomes an invaluable tool. By implementing the BlockComment policy, you can disable the commenting feature across Google Drive. 
Comment feature is blocked in Google Drive
How to Deactivate Make a Copy Option In Google Workspace using xFanatical Safe Doc
Step 1: Install Safe Doc:
The first step is to install Safe Doc in your Google Workspace environment. Safe Doc is a browser extension that seamlessly integrates with Google workspace, providing enhanced control and security features.
Step 2: Configure Safe Doc settings:
Once Safe Doc is installed, you can configure its settings to block comments option in Google Workspace.
Step 3: Access Google Admin Console:
Now, navigate to the Google Admin Console. In the Google Admin Console, click on Devices followed by Chrome. Then, select Apps & Extensions and click on Users & Browsers.
Step 4: Copy the Policy:
Locate the policy that you wish to apply and copy it. The policy will display in a specific format similar to the example provided below:
"BlockComment": {
"Value": true
}
Step 5: Save the Policy:
After copying the policy, click the Save button to apply it.
How to configure Safe Doc?
First of all, ensure the deployment of Safe Doc on your students' Chrome browsers, and review the xFanatical Safe Doc Configuration document.
Conclusion
In conclusion, disabling the commenting feature in Google Docs Editors with xFanatical Safe Doc helps eliminate distractions and creates a more focused learning environment. Removing the option to leave comments encourages students to focus on their tasks, boosting productivity and engagement. This measure not only helps reduce off-topic discussions but also promotes a disciplined approach to assignments, ensuring that students remain on task and produce higher-quality work.
To learn more about how xFanatical Safe Doc can help enhance online safety in your educational institution, visit our website Safe Doc
If you have yet to install Safe Doc, please get a 30 days trial.
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