Disable Comments in Google Docs Editors

Introduction

In this blog we will discuss how to disable comments in the Google Docs Editors including Google Docs, Sheets, Slides and Drawings within Google Workspace for Education (GWFE) using xFanatical Safe Doc.

The commenting feature is of massive use to an individual so that they can leave valuable feedback and collaborate with their team members by adding notes in the document. This feature is very useful in work settings, but this can be misused by students in schools. This feature can cause unnecessary distractions and can divert student attention to irrelevant topics, just because of one off topic comment.

Why Should We Block the Comment Option ?

In an educational environment, the commenting feature can sometimes become a major cause for distractions, students might use this feature to add irrelevant notes or start off topic discussions inside their documents. This can hamper the learning process and shifts the focus of the student from the task at hand. Let's understand it with a user story.

Mrs. Elizabeth assigns a report to her students Peter and Victor in google docs, this project requires both of them to submit an individually made report. 

Problem : Both Peter and Victor instead of focusing and dedicating their time on the given task, use the commenting feature to exchange irrelevant messages and suggestions about other topics, this distracts them from the learning process and hampers the quality of their reports.

Solution : Mrs. Elizabeth notices this problem and contacts the administrative team to find some potential solutions to deal with this situation. The administrative team suggests that they should deploy xFanatical safe doc, so that they can block the comments options in docs editor.

Result : With xFanatical Safe Doc deployed, students are getting less distracted and are more focused on utilizing the docs editor for completing assignments, rather than wasting time on it by leaving unnecessary comments.

What is a xFanatical Safe Doc?

xFanatical Safe Doc is a powerful tool that helps Google Workspace admins maintain a focused and secure online learning environment. This extension launches various policies that manage and restrict online features to create a safe and productive digital space. xFanatical Safe Doc integrates seamlessly with Google Workspace and offers policies to disable the Link Preview feature in Docs, Slides, and Drawings, block templates in Google Slides, and block Stock and Web options in Google Slides. It also introduces new features that disable AI Overviews and AI Mode during traditional Google searches.

Video Demo

Disable Comments in Google Docs Editors with xFanatical Safe Doc

Disable comments in Google Docs

Google docs is a very useful tool which is widely used for collaborative writing and editing. However, in some cases such as individual assignments or class tests, students misuse the comment feature in docs and it becomes a distraction. But by implementing the  block comment policy of xFanatical safe doc, administrators can easily disable comments feature in Google Docs to minimize distraction and students only focus on the task at hand.

xFanatical Safe Doc removes Insert > Comment menu in Google Docs

Remove Comment button in Google Docs by xFanatical Safe Doc

Disable Comments in Google Sheets

Google sheets are often used to store data in a professional format for proper data analysis. However, when the comment feature is misused, these sheets can become a source of distractions, especially during class activities and exams. xFanatical Safe Doc allows educators to disable the comment feature in Google sheets, which ensures students remain focused on their data related tasks and avoid further distractions.

xFanatical Safe Doc hides Insert > Comment menu in Google Sheets

Disable Comment feature on the right click of the cell in Google Sheets

Disable Comments in Google Slides

Google Slides is an excellent tool for making engaging presentations, but the commenting feature can nullify its main purpose when students misuse it for chatting or leaving off topic notes. But by using xFanatical safe doc, teachers can easily disable commenting feature in Google slides ensuring that students concentrate on making meaningful presentations rather than commenting  unnecessary things.

Block Insert > Comment menu in Google Slides with xFanatical Safe Doc 

Comment feature is blocked on the right click of the text in Google Slides

Disable Comments in Google Drawings

Google Drawings is a very effective tool when it comes to creative assignments, diagrams, and visual projects. However, the commenting feature can enable students to leave distracting remarks, but with xFanatical safe doc the problem can be easily resolved, by disabling the comment feature using block comments policy.

xFanatical Safe Doc removes Insert > Comment menu in Google Drawings

Block Comment feature on the right click of the text in Google Drawings

Disable Commenting in Google Drive

Users usually use Google drive to leave comments on documents, spreadsheets, presentations, and other files, which is helpful for collaboration and feedback, however in education focused environment, allowing such comments may lead to unwanted discussions or inappropriate comments that can be distracting to students, At this point xFanatical safe doc scoops in and saves the day by disabling the comment feature across Google Drive.

Restrict Comment feature in Google Drive

Steps to Block Commenting in Google Docs Editors Using xFanatical Safe Doc

• Step 1 : Install safe doc into your browser.
• Step 2 : Properly configure Safe doc. 
• Step 3 : Access the Google admin console.
• Step 4: Click on devices in Google admin console, then click on chrome and select apps and extensions.
• Step 5 : Click on users and browsers.
• Step 6 :  copy the policy.

• Step 7 : click on save to save the policy.

How to configure Safe Doc?

First of all, ensure the deployment of Safe Doc on your students' Chrome browsers, and review the xFanatical Safe Doc Configuration document.

Conclusion

Hopefully the blog was helpful to you in fully understanding what is the impact of the comment feature in the digital education environment and how to disable this feature with using xFanatical Safe Doc. Follow this guide precisely and you will get the desired results.

To learn more about how xFanatical Safe Doc can help enhance online safety in your educational institution, visit our website xFanatical Safe Doc

If you have yet to install Safe Doc, please get a 30 days trial.

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