This article is written for G Suite for Education Administrators.
Stop Students Sending Google Forms
Introduction
This blog covers why and how to stop students from sending Google Forms to maintain focus and integrity in education. While Google Forms is a powerful information-gathering tool, misuse by students can cause confusion and disrupt learning. Restricting the ability to send forms helps ensure responsible use.
Additionally, this blog explains how Safe Doc enforces these restrictions, allowing institutions to customize their Google Workspace and prevent misuse.
For more information, please visit Google docs support.
Why Remove the Send button in Google Forms for Education?
In an educational environment, maintaining control over form distribution is crucial to ensure that students and staff do not unintentionally or inappropriately share forms. The Send button in Google Forms allows users to distribute forms via email, link sharing, or embedding, which can lead to unauthorized form sharing or misuse of surveys and quizzes.
If students gain access to this button, they might share assessments or surveys with others, potentially compromising academic integrity or spreading forms beyond their intended audience. This can result in confusion, incorrect submissions, or even privacy concerns if sensitive information is involved.
Let’s understand the scenario through a user story:
- Problem: Teacher Monica, who uses Google Forms for quizzes and surveys in her high school classroom, noticed that students were using the Send button to share quiz links with classmates who hadn’t taken the quiz yet. This sharing of forms consequently led to students gaining unfair advantages, as they were able to view quiz questions before completing the assignment. Furthermore, some students even forwarded surveys to individuals outside the classroom, which not only caused confusion but also resulted in unanticipated responses in the collected data.
- Solution: To address this issue, Monica decided to remove the Send button from Google Forms in her Google Workspace for Education setup. By removing this feature, she ensured that only authorized individuals could distribute the forms. This allowed Monica to maintain control over who received the quizzes and surveys, preserving academic fairness and the accuracy of survey data.
- Result: With the Send button disabled, Monica successfully prevented unauthorized sharing of her forms. Students could no longer distribute quiz links, ensuring that the integrity of her assessments remained intact. The streamlined distribution process also eliminated unintentional survey responses, making the data more reliable for classroom use. This change helped Monica create a more controlled and fair educational environment.
By removing the Send button in Google Forms for Education, administrators can protect the integrity of assessments and ensure that forms are only distributed by authorized personnel, preventing misuse and safeguarding sensitive information.
What is a xFanatical Safe Doc?
xFanatical Safe Doc is a comprehensive tool that helps Google Workspace admins maintain a focused and secure online environment. It offers robust tools to control online content, ensuring safety and productivity. Safe Doc integrates seamlessly with Google Workspace, allowing admins to customize content filtering policies as needed.
Remove Send button in Google Forms with xFanatical Safe Doc
Google Forms’ Send button allows users to distribute their forms via email, social media, or by generating a link, which is useful for collecting responses. However, in educational settings, students can misuse this feature by prematurely sharing forms, submitting inappropriate content, or sending forms outside of intended channels.
At this point, xFanatical Safe Doc becomes an invaluable tool. By implementing the BlockSendForms policy, you can remove the Send button from Google Forms. Once this policy is set to true, users will no longer have the ability to send forms, ensuring that students cannot distribute forms without proper oversight. This helps maintain control over form sharing, reduces distractions, and ensures that forms are only submitted through authorized channels, promoting a more secure and focused educational environment.
xFanatical Safe Doc blocks Send button in Google Forms
How to Stop Students from Sending Google Forms using xFanatical Safe Doc
Step 1: Install Safe Doc:
The first step is to install Safe Doc in your Google Workspace environment. Safe Doc is a browser extension that seamlessly integrates with Google workspace, providing enhanced control and security features.
Step 2: Configure Safe Doc settings:
Once Safe Doc is installed, you can configure its settings to stop students from sending Google Forms.
Step 3: Access Google Admin Console:
Now, navigate to the Google Admin Console. In the Google Admin Console, click on Devices followed by Chrome. Then, select Apps & Extensions and click on Users & Browsers.
Step 4: Copy the Policy:
Locate the policy that you wish to apply and copy it. The policy will display in a specific format similar to the example provided below:
"BlockSendForms": {
"Value": true
}
Step 5: Save the Policy:
After applying the policy, click the Save button to apply it.
How to configure Safe Doc?
Ensure the deployment of Safe Doc on your students' Chrome browsers, and review the xFanatical Safe Doc Configuration document for detailed instructions.
Conclusion
In conclusion, stopping students from sending Google Forms is a vital step in maintaining control over classroom activities and ensuring the responsible use of digital tools. By preventing students from sharing forms, educators can avoid the potential misuse of Google Forms for unauthorized surveys, quizzes, or inappropriate content. This restriction not only helps maintain academic integrity but also reduces distractions and disruptions in the learning process. xFanatical Safe Doc enables schools to enforce these boundaries effectively, fostering a secure and structured digital environment that aligns with educational goals.
To learn more about how xFanatical Safe Doc can help enhance online safety in your educational institution, visit our website Safe Doc
If you have yet to install Safe Doc, please get a 30 days trial.
To complete block editing Google Forms, check out the technique in this article Stop Students from Creating and Editing Google Forms.
You may also like Block Add collaborators in Forms.
Safe Doc
