Introduction
In this article, we will discuss and learn how to disable the creation of spaces in google chat using safe doc, disabling this feature is an essential measure for enhancing student security in an educational setting. In today's digital age, communication platforms like google chat plays a pivotal role in connecting students with teachers, but with increasing use of these tools has created a need for a stronger control over these features so as to maintain a safer learning environment, especially in K-12 educational institutions.
Why Disable Creating Spaces In Google Chat ?
In educational setting, students may misuse an important feature like creating chat spaces in Google chat for number of unrelated activities, this can lead to unintended distractions like off topic discussions, cyberbullying`and can even cause potential privacy concerns, by preventing creation of such spaces, schools can build a more safer and learning focused educational environment.
Lets understand the scenario through a users perspective :
- Problem : Ms. Parker, a high school teacher who uses google workspace for Education, noticed that her students were creating unauthorized and unsupervised Google chat space. These spaces often led to off topic and distracting conversations where students shared inappropriate contents or planned pranks during classes. She was concerned about the potential impact it will have over the education of her students, Ms Parker reached out to the schools IT administrator for help.
- Solution : The school IT administrator also agreed with Ms. Parker on the risks associated with unsupervised Google chat spaces, to address the issue, the administrator enabled the xFanatical safe doc extensions and ran the Blockchatcreatespace policy, which prevented students from creating new spaces in Google chat.
- Results : After the successful implementation of the Blockchatcreatespaces policy, Ms Parker saw a significant decrease in off-topic discussions and distractions. The students were barred from creating unsupervised spaces, this created a more learning focused online classroom environment.
Disable Creating Spaces in Google Chat using Safe Doc
Introduction to xFanatical Safe Doc
xFanatical Safe Doc is a comprehensive extension that is used for maintaining a focused and secure online learning environment for young students. This extension provides policies for administrators and teachers to easily manage and restrict access to unwanted features of Google workspace for education (GWAF), ensuring a safe and productive digital learning environment can be established.
Video Demo
How to Deactivate Create Spaces Option in Google Chat using xFanatical Safe Doc
Step 1: Install Safe Doc
To get started, install Safe Doc in your Google Workspace environment. Safe Doc is a browser extension to integrate with Google workspace for providing enhanced control and security features.
Step 2: Configure Safe Doc settings
Once you install Safe Doc, configure its settings to turn off the Create Space option in Google Chat.
Step 3: Access Google Admin Console
Next, navigate to the Google Admin Console. In the Google Admin Console, click on Devices > Chrome > Apps & Extensions > Users & Browsers.
Step 4: Review the Policy
Find the policy that you wish to apply and if not found, then add policy as given below:
"BlockChatCreateSpace": {
"Value": true
}
Step 5: Save the Policy
Finally, click the Save button to apply it.
How to configure Safe Doc?
First of all, ensure the deployment of Safe Doc on your students' Chrome browsers, and review the xFanatical Safe Doc Configuration document.
Conclusion
Hopefully the blog was helpful to you in fully understanding what is the impact of creating spaces in Google chat in the digital education environment and how to disable this feature with using xFanatical safe doc. Follow this guide precisely and you will get the desired results. If you have any queries related to the article feel free to comment below. Also don't forget to check other related articles.
To learn more about how xFanatical Safe Doc can help enhance online safety in your educational institution, visit our website xFanatical Safe Doc
If you have yet to install Safe Doc, please get a 30 days trial.
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