Auto Accept Invites in Google Calendar

Introduction

In this article we will explore, how to Auto Accept Invites In Google Calendar. Sometimes, you need to automatically RSVP to meeting organizers that you accepted or decline their invites without manually clicking Yes to each of them.

By default, when you receive a meeting request in Gmail, Google Calendar automatically adds the invite to your calendar, yet no RSVP is sent back to the organizer. Google Calendar does not provide an automatic RSVP feature.

This article showcases how Foresight, a workflow automation app for G Suite, enables 2 scenarios, automatically accept all calendar invites and automatically accept calendar invites from specific senders.

Understanding Auto Accept Invites

When it comes to event invitations, manually accepting or declining each one can be time-consuming. That's where the auto accept feature comes into play. By enabling this functionality, Google Calendar will automatically accept incoming event invitations on your behalf, freeing up your time for more important tasks.

Automatically accept all calendar invites

When you receive a meeting request in Google Calendar, Foresight automatically sends a response to the sender for you.

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To put it simple, let's assume 3 persons, Tim, Jason and Julie. Tim and Jason expect Julie to automatically accept all calendar invites.

Rule Creation 

1. Log in to your xFanatical Foresight account with your Google Admin account. 
2. Go to the Rules page and click the New Rule button.
3. Select the New calendar event trigger from the select a trigger screen.
4. Ensure xFanatical Foresight obtains access permission from your Google Workspace Account. You’ll see the Access granted status.
5. In the Calendars field, select Primary Calendar. 
6. Click Next.
7. On the Select an action screen, click the Respond to event action.
8. In the Calendar field, click and select the Calendar Id variable from the drop down menu.
9. In the Event field, click and select the Calendar Event Id variable from the drop down menu.
10. In the Going field, click Yes.
11. (Optional) In Add a note field, write a custom message to the organizer for the RSVP.
12. Enter the Rule name and click Create.

Ask your colleagues or use another email to send meeting invitations to your Google account. The system will automatically accept all meeting requests.

xFanatical Foresight rule graph for Auto Accept Invites In Google Calendar

Automatically accept or decline calendar invites from specific senders

If you want Google Calendar to automatically accept or decline meeting requests from a specific email address or person, use the following automation with an additional logic.

Automatically accept calendar invites from specific senders

Rule Creation 

1. Log in to your xFanatical Foresight account with your Google Admin account. 
2. Go to the Rules page and click the New Rule button.
3. Select the New calendar event trigger from the select a trigger screen.
4. Ensure xFanatical Foresight obtains access permission from your Google Workspace Account. You’ll see the Access granted status.
5. In the Calendars field, select Primary Calendar.
6. Click Next.
7. On the Select an action screen, click the If action.
8. Rename Branch 1 to Auto Accept List.
9. Set the condition of Branch Auto Accept List to Creator’s Email, text is exactly
10. Leave the Fallback branch empty.
11. Click the Add next action in Branch Auto Accept List.
12. In Select an action screen again, choose Respond to event action.
13. In the Calendar field, click and select the Calendar Id variable from the drop down menu
14. In the Event field, click and select the Calendar Event Id variable from the drop down menu.
15. In the Going field, click Yes.
16. Click Review.
17. Enter the Rule name, and click Create.

xFanatical Foresight rule graph for Automatically accept calendar invites from specific senders

Test the rule by having your colleagues send you meeting invitations. If their email addresses match those in the Auto Accept List branch, the system will automatically accept their invitations. If the emails do not match, the system will not send any response.

Automatically decline calendar invites from specific senders

If you prefer to decline invitations instead, adjust the settings in the Respond to event action. Select No in the Going field instead of Yes. This will ensure that the system automatically declines invitations rather than accepting them.

Conclusion

Automating the process of accepting event invitations can be a game-changer for busy individuals. Google Calendar's auto accept invites feature allows you to streamline your schedule and focus on what truly matters. By following the simple steps outlined in this blog post, you can take full advantage of this time-saving functionality. Embrace the convenience and watch your productivity soar.

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