Introduction

In this article you’ll learn about how to merge two Google Calendars. In today’s fast-paced world, managing multiple commitments can become overwhelming, especially when they are scattered across different platforms. Google Calendar is a powerful tool that can help streamline your schedule, but sometimes, you might find yourself juggling between two separate calendars. This is where merging two Google Calendars can be a lifesaver.

Why Merge Google Calendars

Before diving into the how-to, let's explore why merging your Google Calendars can be beneficial. For starters, having a unified calendar allows for greater visibility of all your commitments. It reduces the chances of scheduling conflicts and provides a comprehensive view of your day, week, or month. Furthermore, a single calendar can enhance productivity by minimizing the time spent toggling between multiple calendars, leading to a more organized and stress-free life.

Preparing for the Merge

Preparation is key to a successful merge. Start by identifying which calendars you wish to combine. Ensure that you have access to both calendars—this is crucial for a smooth merging process. It's also a good idea to back up any important data before proceeding. Google Calendar allows you to export your calendar events, which can be saved and imported if needed later.

Assessing Calendar Compatibility

  1. For merging calendars, you can access Google Calendar from any OS, such as Windows, MacOS, Android, iOS, etc.
  2. Open your web browser and navigate to Google Calendar. Log in with your credentials if you haven't already.merge two Google Calendars

Why Do You Need to Ensure Both Calendars are Accessible and Manageable

You must access and manage both calendars to track your progress and commitments, and update or delete events. Also, you need to find out if there are any missing events, duplication, or syncing problems in these calendars. Thus it’s important to manage both calendars.

Exporting Calendar Events

  1. Open Google Calendar from your computer.
  2. On the left-hand side, you will see a list of your calendars. Click on the one you wish to merge.Google Calendars
  3. Click on the three dots next to the calendar name and select Settings and sharing.How-to-merge-two-Google-Calendars-Select-exported-calendar
  4. Next, click Calendar settings > Export calendar. This will download an .ics file to your computer.Google Calendars

Note: You can’t export the events using the Google Calendar app.

Importing Calendar Events

After exporting your events, you can import them into the target Google Calendar. The process will be as follows –

  1. Open your Google Calendar.
  2. Go to the Settings section from the top right corner. Click Settings.Google Calendars
  3. Click Import & Export from the left menu.Google Calendars
  4. Next, click Select file from your computer. Select the exported file. This file should have an extension of .ics or .csv.Google Calendars
  5. Choose a calendar that you want to add to the imported events.

Note: Your imported events are stored in the primary calendar, by default.

  1. Click Import.
  2. If you get a .zip file, it will contain all the ICS files for each calendar. You need to extract the ICS files from the .zip file and import them individually for each of your calendar. But, if you import repeat events from a CSV file, they will not appear correctly. Thus you should import the .ics files from a .zip file.

Managing Duplicate and Conflicting events

  • If you see both the target and source calendars simultaneously, you may find duplicate events.
  • If synchronization occurs from a single account for the primary and shared calendars, the resultant effect might become duplicated or conflicted.
  • If you set a restricted view for an event on your shared calendar, then there will be a possibility of duplicate events. The synced copy of the source event might create a duplicate version to provide visibility to the users.

Strategies to Identify and Resolve Duplicate Events or Conflicting Schedules

The most straightforward strategy to identify duplicate events is when you see the same time scheduled for them.

To resolve these issues –

  • You need to adjust your privacy settings and sync details for the events on the target calendar, based upon the context.
  • Toggle (on / off) your source calendar when you need to see the event details or edit the source events.
  • You can delete a series of duplicated or conflicted tasks from Google Calendar in this way –

1. Open Google Calendar.

2. Click the task you want to remove. Then click Delete.Google Calendars

3. If it is a recurring event, then select an option: This task / This and following tasks / All tasks.Google Calendars

4. Click Ok.

Tips on reviewing and adjusting event details after calendar merging

  • You can copy an event to another calendar to avoid any conflicts.
  •  You can transfer an event into another Google calendar owned by you or someone else.
  • You can use Event Merge Extension to adjust and de-clutter your event on the merge Google calendars. It merges duplicate events from different calendars into a single event. Then colored the event to make it visually appealing. 

Importance of synchronizing calendars after merging them

Syncing your merged calendars helps to track your events from different Google Calendar accounts. You don’t need to add the events manually on multiple accounts. This helps to know the client’s availability, manage reservations, and cancellation of events. Thus it saves your time, effort, and resources. In this way, you can improve your business productivity as well.

How to ensure both calendars stay up-to-date and synchronized?

1. Open the Google Calendar from your Android phone.

2. Go to Menu > Refresh.

How to set up automatic syncing or periodic manual updates?

To set up auto-syncing for your merged calendar –

1. Open your device’s (Android) settings app.

2. Tap on Accounts.

3. Select an account from the list.

4. Tap the Account sync.

5. Finally, turn on your account sync for the Google Calendar.

How to Manage Sharing and Permissions for the Merged Calendar

You can manage sharing and permissions with the process described in the following subsection. Also, your Google Admin can manage and turn off permissions if your merged calendars belong to work or school.

How to Grant Access to Other Users or Update Permissions

When you share a merged calendar, you can set Access permissions from the calendar’s settings.

If you want to share the calendar with some specific people, then –

  1. Go to Google Calendar > My Calendars.
  2. Expand the My Calendars section with the down arrow.
  3. On your Calendar, click 3 dots (More) > Settings and Sharing.Google Calendars
  4. Then, go to Share with specific people > Add people.Google Calendars
  5. Now, add the users or their Google Group addresses. Here, you can adjust their permission settings. People with full access permissions can respond to your invitations, create, edit, delete events, share your calendars with other users, etc.
  6. If you want to share the calendar with the public then, go to Settings and Sharing > Access permissions > Make available to the public.Google Calendars

 How to Control Visibility and Editing Rights for Events in Shared Calendars

1. Go to Google Calendar.

2. Open the event for which you want to change the visibility.

3. So, click Default Visibility and choose a privacy setting for the event.Google Calendars

4. Finally, click Save.

Troubleshooting Common Issues: Problems users may encounter during the merging process

The common issues are - duplicate events, missing events, import errors, incorrect time zones, and syncing errors. You have already learned the solutions for duplicate events. Now learn the solutions for the rest.

Solutions

  •  Missing events
  1. First, you should verify the missing event notifications on your calendar. So, find the Event notifications or All-day event notifications to ensure your event notifications are on.Google Calendars
  2. Confirm your Google Calendar has permission to show notifications. So, you should add calendar.google.com for notification permission.
  3. Also, you need to check your OS settings like – the browser’s notification permission and OS-specific notification issues. You will find the solutions here.
  •  Incorrect time zones
  1. You can change the time zone for one or multiple calendars to avoid incorrect time zones.
  2. You can turn on the world clock from the Settings of Google Calendar.  Click Show world clock and add the time zone as per your choice.Google Calendars
  3. Moreover, you can edit the time zone for an event and select a secondary time zone to solve this issue.
  • Import errors
  1. First, read the importing steps carefully to avoid import errors.
  2. You will see the ‘Google Calendar is temporarily unavailable’ if your imported file size is too large. So, you need to import a file size less or equal to 1 MB. Otherwise, you have to split the file into smaller files.
  3. You will get the ‘Processed zero event’ if there is any mistake in your importing steps or if you click the Import button twice. So, repeat the import steps if you don’t find the imported files.

Importance of synchronizing calendars after merging them

  •  Make sure you have a stable internet connection.
  • Verify that you’re using the Google Calendar app.
  • Check your calendar’s visibility and ensure it is visible.
  •  Confirm your new events are added to the Google Calendar.
  • Also, check whether your calendar sync is turned on or not.

Know more about the Fix sync problems with the Google calendar app.

Tips for Managing Your Merged Calendar

After merging your calendars, maintaining an organized schedule is essential. Here are a few tips:

  • Color Code Events: Use different colors for different types of events to quickly differentiate between personal, work, and other commitments.
  • Set Reminders: Utilize Google Calendar's reminder feature to get timely alerts for upcoming events.
  • Regular Updates: Keep your calendar updated to reflect any changes in your schedule promptly.

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Conclusion

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