Introduction

This guide explains how to merge two Google Calendars effectively, so you can avoid conflicts and manage different calendar events efficiently.  It is a headache for the users to switch between multiple calendars in between important deadlines. You can manage your time better  by merging two calendars and getting all the events in a single view. Whether you are a team lead managing the multiple calendars or an admin scheduling multiple meetings, this merge will be very helpful to ease your work.

Why Merge Two Google Calendars

Merging Google Calendars is important because it will help you to view all your events in one place reducing the event conflicts. When events are located across multiple calendars, it can lead to missed meetings or confusion about availability.

Merging calendars makes it easier for you and your team to keep track of schedules, stay organized and work together without confusion. It lets you see all your personal and work events in one place, saving time and avoiding the hassle of switching between calendars. For teams, it makes working together easier by showing shared events clearly, so everyone can stay on the same page.

How to Merge Two Google Calendars

Note: Make sure both calendars you are merging are accessible and manageable.  If it’s a shared calendar, make sure sharing settings are updated so the right people have the access.

  1. Sign in Google with your account and go to Google Calendar.
  2. Export the calendar you want to merge -
    • On the left sidebar, click the three dots next to the calendar you want to merge.
    • Select Settings and sharing.
      Select Settings and sharing
    • Scroll down and click on the Export calendar. An .zip will be downloaded containing calendar events.
      Export Google calendar
  3. Unzip the exported zip file.
    Download zip folder for calendar events
  4. Import the Calendar into the other target Calendar
    • Go to Google Calendar and click the Settings icon and choose Settings.
      Click on calendar settings
    • On the left scroll down and select the Import & export option.
      Click on Import Export
    • Under Import, click Select file from your computer, choose the downloaded file and select the calendar you want to merge.
      Import Google calendar into target calendar
    • Click Import.
  5. Verify that your target calendar has exported all the events from the other calendar correctly.

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Important Notes for Merging Google Calendars

  1. When you export a calendar you will have a .zip file, which will contain all the .ics files for each calendar.
  2. You need to extract the .ics files from the .zip file and import them individually for each of your calendars.
  3. If you import repeat events from a CSV file, they will not appear correctly. Thus you should import the .ics files from a .zip file.
  4. By default, your imported events are stored in the primary calendar.
  5. If you set a restricted view for an event on your shared calendar, then there will be a possibility of duplicate events.

Best Practices for Merging Google Calendars

  1. Syncing your merged calendars helps to track your events from different Google Calendar accounts.
  2. Always keep the Default Visibility setting on for Events in Shared Calendars.
  3. You will see the Google Calendar is temporarily unavailable, if your imported file size is larger than 1 MB.
  4. Turn on Google Calendar's reminder feature to get timely alerts for upcoming events.
  5. Use different colors for different types of events to differentiate between personal and work meetings.

Conclusion

In conclusion, merging Google Calendars helps in viewing all your events in one place. It helps to stay organized and avoid meeting conflicts. By carefully exporting and importing calendars, choosing the right target calendar and reviewing sharing settings, you can save lots of time. These easy steps and tips make it easier to manage events efficiently and improve collaboration.

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