How to Delete All Emails from One Sender?

Introduction

This article will educate you on how to select all emails from one sender in Gmail and delete them all together. Specially the promotional emails, newsletters and emails regarding updates, will clutter your inbox with huge number of messages. At one time it becomes very important to delete those emails but deleting one by one is time-consuming and tedious task. Hence deleting all the emails from one sender at once is more convenient.

This guide will cover how you can search for emails from a specific sender, how to delete them, how to use filter in Gmail, reason why it is important to delete and tips to keep your inbox organized. Explore the effective ways to delete all the emails from one sender in Gmail to maintain clean and clutter-free inbox.

How to Search for Emails from a Specific Sender in Gmail?

There are two effective ways to find emails from a specific sender in Gmail.

1. Make use of Gmail search bar
   • Open Gmail and type the sender’s email address directly into the search bar.
   • Press Enter and you’ll see a list of all emails received from that sender. This is the quickest method to search emails from one sender.
     
2. Use Gmail search filters
   • Click on the filter icon in the search bar to access filters like From, To, Label, Has attachment, Date range, Is unread and Exclude calendar updates.
   • These filters help you to refine your search and find emails from a specific sender from cluttered inbox. Read more about Search in Gmail to simplify your Gmail management.

How to Delete All Emails from One Sender on Gmail?

1. Go to your Gmail and open inbox.
2. In the search bar, type any Email or related search keyword. For example - from: Quora
3. Press Enter and all the emails from search keyword will display.
4. Click the checkbox at the top to select all.
5. Gmail will prompt Select all conversations then click on the link.
6. Click on the Trash icon to delete all at once.

Pro Tip: These emails go to your Trash folder and are automatically deleted after 30 days. To permanently remove them sooner, go to Trash and click Empty Trash now.

How to Delete All Emails from One Sender on Mobile

You can delete all the emails at once from your mobile Gmail app.

• Go to your Gmail on mobile.
• Use the search bar to find the sender.
• Tap and hold each email to select or select the Select all checkbox to select all at once.
• Tap the trash icon to delete.
  

Tip: For better bulk actions on mobile, use a browser in Desktop Mode.

Reasons to Delete all Emails from a Specific Sender

• The very first reason is large number of emails from one sender will clutter your inbox and cause overflow. You will have to delete unnecessary emails over the time.
• If Gmail displays a spam warning label on emails from a specific sender, the email content could be suspicious.
• These messages often contain deceptive content or links and are automatically redirected to the spam folder. Marking such emails as spam improves Gmail’s filtering accuracy over time.
• Scammers will create similar looking email addresses and send various emails with the scam intentions.
• Some emails will contain urgent action links sent by unknown senders. It is best to delete such emails.
• Emails without content indicates that your email address it being tested by bots for future scam or phishing attacks. Deleting such emails is important.

What is Gmail Search Bar and What Functions it provides

1. The Gmail search bar is search box provided to search email into your inbox. When you enter a word, you will automatically get search suggestions from Gmail. Then after pressing Enter, you will find a list of emails as a search result.
2. To get more delicate results, you can use the search operators within the search bar. There are several search operators to specify a sender or receiver, any words in the email's subject, emails with attachments etc.
3. Gmail search bar provides Gmail search filters to efficiently search on specific email.
4. The filters help you to search your emails faster. Emails can be filtered based on Label, From, To, Attachment and Date criteria.
5. The Gmail search bar helps to check emails from spam and trash.
6. The search bar is useful in improving the search suggestion. Thus it saves your search terms for the future. But you need to turn on your Web and App Activity settings to enable this feature.
7. You can clear your search history from the search bar. You need to click the delete icon on the right side of the box.
8. Furthermore, when you get no result instead of searching, the search bar provides related results to improve your experience.

How to Use Gmail Filters to Automatically Delete or Archive Emails from a Specific Sender.

1. Open the Gmail inbox.
2. Click the Show search option from the right side of the search bar.
3. Enter your search criteria from the pop-up window and click Search.
4. Another window will appear. You have to select the type of filter you want. Select a checkbox for your filter.
   1. To delete an email check the Delete it checkbox.
   2. To archive an email select the Skip the Inbox (Archive it) checkbox.
5. Finally, click Create Filter.

In this way, you can automatically delete emails in Gmail and archive them from a particular sender using filters.

Drawbacks of Deleting all Emails from a Sender

We need to manage our inboxes by deleting all emails from a sender. It helps us free up our storage from email cluttering and spamming. But there are some drawbacks to deleting all the emails.

1. For individual users, the messages may include some important news and attachments. Let's say you have received a call letter for an interview. Maybe you can receive some guidelines for an examination, assignments, event calendars etc. In this case deleting all the emails from a sender will put you in problem.
2. When you are at your work, sometimes you may get emails about projects, meetings, presentations, etc. The emails may contain agendas, descriptions, requirements, guidelines, assignments, important dates and timelines. You have to suffer in your workplace if you delete these types of emails.
3. Also, some organizations put regulations to store their business emails for a particular period.

How to Recover Accidentally Deleted Emails in Gmail?

Accidentally deleted emails can put in you in trouble, since that email could be important one. But no worries, you can recover them. When you delete an email mistakenly, it will be present in the trash for 30 days. You can easily recover it within 30 days of deletion.

1. Go to your Gmail.
2. Navigate to More > Trash from the left side of the page.
3. Check the box next to the email you want to move.
4. Click Move to and select the destination you want to move the email.

Restore Messages Using the Google Admin Console 

You can restore the deleted emails after 30 days from Google Admin Console. Because Admins have 25 more days to restore deleted messages.

Steps to restore messages from Google Admin Console

1. Sign in to your Google Admin console with admin credentials.
2. Go to Menu > Directory > Users.
3. Click on any specific user from the users list.
4. Select the date or multiple dates to restore the data from the last 25 days.
5. Select the type of data you restore: Gmail.
6. Click Restore.

Restore Data from Google Vault

You can retrieve data older than 25 days by using Google Vault. But you can't directly restore the emails to the user's Gmail account. You can search and export the retrieved data if they are subject to restoration. So Get started with Vault search and export for more details. This also helps in automatically deleting emails in Gmail.

Tips to Keep Your Inbox Organized and Prevent Unwanted Emails

Following are the methods to organize your inbox against unwanted emails -

1. You can categorize your emails for easy access and identification of spam emails.
2. Timely clean up your spam emails to secure your data. You can use email spam filtering to filter spam emails. Additionally, Gmail can detect spam emails automatically and send them to the spam folder.
3. Immediately take action when you receive spam email from your contacts. Be aware of cyber attack and follow Gmail security tips.
4. You can use the search feature to find and delete unwanted spam messages from your inbox. Additionally, you can combine multiple search operators to get more accurate results.
5. Unsubscribe and block emails coming from unnecessary senders. This is a easiest way to prevent unwanted emails from unknown business.
6. Sometimes, you may receive emails impersonating someone else. This becomes a violation of Gmail's rules and regulations. So, you should report it as a violation of Gmail Program Policies.
7. You can use Gmail's link protection service. When you open a link from received email, Google automatically starts to check the link. If there is something malicious, Google stops from opening the link. This link protection prevents you from receiving any spam emails from unauthorized websites.

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Conclusion

As a Gmail user, it's your responsibility to keep your inbox clean and secured. Deleting emails from a specific sender will help you save storage space as well as you can keep only important emails in your inbox. This guide will help you to know how to delete all emails from one sender. By following the tips provided in this guide, you will get ways to keep your inbox light and clean. Use Gmail’s filters to efficiently delete all emails from a specific sender. Now use xFanatical Foresight to do this task easily within a few times. You can try a 14-days free trial to explore more functionalities.