Introduction

In this blog post you will learn how to efficiently block or restrict someone from using your Google Calendar booking page with xFanatical Foresight. Managing appointments efficiently is crucial for professionals and businesses. Google Calendar’s booking pages offer a seamless way to schedule appointment meetings in advance with flexibility of choosing different availability timing. However, ensuring privacy and security is very important, especially when you need to block users from your Google Calendar booking page or restrict access to your Google Calendar booking pages. Unauthorized users gaining access to your booking page can lead to scheduling conflicts, privacy concerns, and misuse of your time.

Currently, Google does not provide a built-in feature to restrict or block specific users from booking appointments. This limitation makes it challenging for professionals to manage unwanted requests or prevent unauthorized individuals from misusing their booking page.

To overcome all problems, xFanatical Foresight offers an automated solution to address this gap. With powerful restriction settings, you can control who can access your booking page, ensuring a secure and efficient appointment scheduling experience. By using automation, you can safeguard your availability, protect sensitive information, and streamline your scheduling workflow without manual intervention.

Illustration of block someone from using your Google Calendar booking page with xFanatical Foresight
Illustration of block someone from using your Google Calendar booking page with xFanatical Foresight

Let’s dive into this article with xFanatical Foresight automation and learn how to restrict access to Google Calendar booking page from unwanted users.

Introducing xFanatical Foresight Automation

xFanatical Foresight Automation is a powerful no-code solution designed to enhance Google Calendar’s functionality with advanced automation and security features. It simplifies scheduling management by enabling users to block users and restricting access to Google Calendar booking pages, ensuring only authorized individuals can book appointments.

With an easy-to-use interface and customizable automation rules, xFanatical Foresight helps professionals and businesses control their calendar access, preventing unwanted bookings and securing sensitive appointment details. Whether you need to restrict access for specific users, manage bookings more efficiently, or improve privacy, xFanatical Foresight Automation provides a seamless and reliable solution.

Automation Setup Instructions

This section will walk you through the automation setup in xFanatical Foresight. Set up automation from scratch and after completing the automation rule, verify whether the automation meets your requirements. Let’s explore the rule setup method in detail and auto block someone from using your Google calendar booking page with xFanatical Foresight.

Set Up Automation From Scratch

Set Up Automation From Scratch

Supported plans: xFanatical Foresight Elite and Professional (Legacy).

  1. Sign into xFanatical Foresight with your Google account. 
  2. Go to the Rules page. 
  3. Click the New Rule new rule button button.
  4. In the Select a trigger screen, select New calendar event trigger.
    New calendar event trigger to monitor calendar events for triggering automation
  5. In the Edit trigger > New calendar event screen,
    New calendar event edit trigger screen to select calendars and monitoring new events for selected calendars
    1. For the first time use of the trigger, click Sign in with Google to grant xFanatical Foresight necessary permissions to automate on behalf of your Google account.
    2. In Calendars, select the Primary Calendar from the dropdown list. This allows xFanatical Foresight to monitor your primary calendar for new invitations.
    3. At the bottom of the dialog, click Next.
  6. On the Select an action screen, select Get calendar event info action.
    Get calendar event info action to retrieve event information from calendar in xFanatical Foresight
  7. In the Edit actions > Get calendar event info screen,
    Get calendar event info edit actions screen to select calendar and event details for retrieving the information of event
    1. In the Calendar field, select the Calendar Id variable from the drop-down menu.
    2. In the Event field, select the Calendar Event Id variable from the drop-down menu.
    3. Click Add next action.
  8. On the Select an action screen, select If action.
    The IF action to perform different actions based on conditions
  9. In the Edit actions > If screen,
    The IF edit actions screen to add conditions for restricting bad users from booking appointment schedule
    1. Update the Branch 1 name to Restrict access.
    2. In If field, add below conditions, Guest Emails => includes => [email protected] (restrict access to google calendar booking page from this user)
    3. Click Add condition.
    4. Repeat Step 9.B to add more conditions and restrict the Google Calendar booking page from multiple bad users.
    5. Click Add next action.
  10. On the Select an action screen, select Delete calendar event action.
    Delete calendar event action in xFanatical Foresight to delete any event from calendar
  11. In the Edit actions > Delete calendar event screen,
    Delete calendar event edit actions screen to select calendar and event details for deleting event from calendar in xFanatical Foresight
    1. For the first time use of the trigger, click Sign in with Google to grant xFanatical Foresight necessary permissions to automate on behalf of your Google account.
    2. In the Calendar field, select the Calendar Id variable from the drop-down menu.
    3. In the Event field, select the Calendar event Id variable from the drop-down menu.
    4. Click Review.
  12. In the Review screen,
    The rule review screen to enter rule name for restricting access to google calendar booking page automation rule
    1. In Rule name, enter a rule name.
    2. At last click Create.
  13. The automation rule is created.
    The workflow diagram for automating process of blocking bad users from using google calendar booking page
    Workflow diagram for restrict access to google calendar booking page with xFanatical Foresight
Verify Automation

Verify Automation

To ensure that your rule setup functions correctly, it’s crucial to perform a simple test. The steps outlined below demonstrate how xFanatical Foresight automates the process of auto-blocking someone from using your Google Calendar booking page.

Note: For demonstration purposes, create one sample booking appointment schedule and book an appointment from a restricted account which was added in IF action during rule setup.

  1. The rule will be triggered upon booking from the booking appointment schedule invitation.
  2. Once the rule is triggered, you will get a notification on the top right of xFanatical Foresight. In the notification message, click View log.
    Alt: Receiving in-app notification for successful execution of restrict access to google calendar booking page automation rule
  3. In the Logs > Log details page, the Rule history section explains the automation history and task xFanatical Foresight has automated on behalf of your Google account.
    The restrict access to google calendar booking page automation rule history in xFanatical Foresight, including the automation data, trigger event and action history.

Notes

  • The automation rule will be triggered only when a booking is made through your appointment scheduling page, not immediately after the rule is created.
  • Restricted users can book appointments from the booking page, but this automation immediately deletes those appointments, making the booking appear unsuccessful.
  • This automation supports monitoring new events across multiple calendars, eliminating the need to create separate automations for accepting invitations from different calendars.
  • This automation only blocks users to invitations that are added after the rule is created. It will not add buffer times for past events, events more than one year in the future, or private events.
  • If Google account permissions have been revoked, this automation will fail due to insufficient permissions to modify calendar events.
  • At each time a rule is executed, you will receive a notification in the app telling you how it has happened to your rules and whether rules ran successfully or not.

Conclusion

Managing access to your Google Calendar booking page is essential for maintaining privacy, preventing unwanted bookings, and ensuring a seamless scheduling experience. However, Google's built-in features lack the ability to block users from Google Calendar booking pages or impose restrictions on who can book appointments.

With xFanatical Foresight, you gain complete control over your booking page, allowing you to restrict access, block specific users, and ensure that only authorized individuals can schedule appointments. By automating this process, you eliminate manual intervention, reduce scheduling conflicts, and enhance overall security.

Take charge of your Google Calendar scheduling with xFanatical Foresight, and restrict access to your booking page effortlessly ensuring a safer and more efficient booking system for your business or personal use.

If you have yet to install xFanatical Foresight, check out this quick start.

Try a 14-day free trial with xFanatical Foresight and manage your tasks.

Related Articles

For more article please visit our website: Articles