Introduction

In this blog post, we will learn how to bulk-create calendar events and save time. In an organization, there are multiple events that go on throughout the year. But organizing them without any hassle is a big challenge, and this is where the idea of creating calendar events comes in. Now, to simplify your life, you can create calendar events from Google Sheets, but if you need to do it every day, it can be time-consuming. 

By utilizing this functionality, you can input all the necessary details for your events in one go, and the calendar will automatically generate them for you. This not only saves you the hassle of repetitive tasks but also ensures accuracy and consistency across your schedule.

So, you need the help of an automation system to streamline the event creation system and ease your life. So, read on to learn more about bulk creating calendar events in Google Workspace through Foresight.

How can bulk-creating a calendar event help?

  1. You can create an event in the calendar to make the users aware of a particular event, and they will know about the event's title, date, and time.
  2. You can transfer (import and export) those events to the Google calendar from another calendar application or Google account.
  3. You can create a calendar event from an email message from Gmail. This is known as Gmail creates calendar events from email. This helps to invite people to an event through the Gmail message. So, the calendar event sends invitations to the users on the Gmail message automatically. Also, it includes the message in the event description.
  4. Again you can use a calendar link on email messages to increase the appearance of an event. Because the users can click the link to add the event to their personal calendar. Then they will get a reminder about the event. So, this is a symbol of a more personalized invitation. 

You can add a Meet video meeting event when you use a calendar for work or school.

Introducing xFanatical Foresight Automation tool

xFanatical Foresight automation tool  is a powerful calendar management tool designed to simplify your life. It allows users to create multiple calendar events at once, eliminating the need to manually input each one. This feature is particularly useful for those who have recurring meetings, classes, or any series of events that need to be scheduled regularly

Foresight Edge over Google Calendar

So, these are the reason behind bulk-creating calendar events. Google Calendar allows importing events on a single calendar. But you can create multiple events on multiple calendars simultaneously with Foresight. This is the edge of Foresight over Google Calendar. So, you can create Google Calendar events easily with this tool. This is time-saving and helps to increase productivity.

Read More: Create an Event

Bulk-create calendar events and save time with Foresight

Foresight helps to create complex workflows with easy processes. Both administrators and users can design complex business workflows with it. This SaaS platform helps businesses streamline and automate Google Workspace workflows without learning code. It handles the procedures that cannot be done with native Google Cloud services.

Demo Video

From this video demo, you will learn steps on how to bulk-create calendar events in Google Workspace with the help of Foresight.

Instructions

First, we need a Google Sheet containing the particular users’ calendars and event data. The important columns are – Calendar, Event Title, All Day Event, Start Time, Duration, End Time, All Day Start Date, All Day End Date, Recurring Event, and Repeat Frequency. Also, there are other columns in this CSV. Download it in CSV format.

Bulk create calendar events and save time- CSV File

Rule Creation 

  1. Log in to your xFanatical Foresight account with your Google Admin account. 
  2. Go to the Rules page and click the New Rule button.
  3. Select the Data uploaded trigger from the select a trigger screen.Data uploaded Trigger
  4. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.The upload box and upload the downloaded.
  5. Click Next.
  6. On the Select an action screen, click the Create calendar event action.Click Add next action. Select the Create calendar event
  7. Ensure xFanatical Foresight obtains access permission from your Google Workspace Account. You’ll see the Access granted status.Access granted status
  8. Then select the variables for each field. Please note, in some fields, you will not see any dropdown, so use v icon, and you will see the drop-down. Select the variables from the drop-down. In some fields, you will see a value already there; remove that and repeat the process above to select the variable. In some fields, you will see a variable icon on the right side; click on that to select the relevant value/variable.New Rule select the relevant variable.

Rule Triggering

  • Click on the Upload Icon and then upload the same .CSV file again. The process will take a few seconds.
Bulk create calendar events and save time- Foresight Workflow

Verifying Results

  1. A notification will appear in the top right-hand corner. Click on it, then select View log.New Notification1
  2. Additionally check the Logs page for the status of successful rule triggering.Logs page3
  3. Then check the results from the Google Calendar. You will find the events have been added to different calendars.
Bulk create calendar events and save time- Google calendar

Conclusion

 xFanatical Foresight automation tool is a game changer for anyone looking to optimize their schedule. By allowing you to bulk create calendar events, it saves you time and reduces the hassle of manual entry. Embrace this tool to streamline your planning and focus on what truly matters in your day-to-day life.

If you have yet to install Foresight, check out this quick start.

Please visit the  xFanatical Foresight Automation tool to learn more and sign up for a free trial.

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