Introduction

In this blog post, you will learn how to add user email aliases in bulk using xFanatical Foresight automation tool. In today's digital age, efficient email management is crucial for individuals and businesses alike. One common challenge is adding user email aliases in bulk, which can be a time-consuming and tedious task. However, with the help of the Foresight Automation tool, this process can be streamlined and simplified. 

For example, a user might need to handle customers’ enquiries and maintain account department reports. So, the user should have two different email addresses for two different departments. Email alias solves this issue easily. Simply, it means multiple email addresses. Thus, the IT admins create multiple emails or email aliases for a single user. 

Understanding User Email Aliases

Before diving into the process, let's first understand what user email aliases are. Email aliases are alternative email addresses that can be associated with a user's primary email account. They allow users to receive emails sent to different addresses, all within a single inbox. User email aliases are commonly used for various purposes, such as organizing incoming emails or creating personalized email addresses for different departments within an organization.

The Challenges of Adding User Email Aliases Manually

Manually adding user email aliases can be a time-consuming and error-prone task, especially when dealing with a large number of users. It involves repetitive steps of accessing email settings, creating aliases one by one, and assigning them to respective users. This process not only requires significant time and effort but also increases the risk of human error, leading to inconsistencies and potential email delivery issues.

Ways to Add Multiple Email Aliases for a Single User

With this feature, you can add multiple email aliases through the following ways –

  • Using multiple rows

You can use multiple rows to add the email aliases for a single user. For example, if you want to add two email aliases for a user, you need to insert two rows for that user within the table. You should add the same primary email within the two rows and two different aliases within them. This is the easiest way to add multiple aliases for a user.

  • Using single rows with line breaks

Foresight 4.10.0 supports accepting a variable named LIST_OF_EMAIL that automatically includes email aliases in a single row with line breaks. You can use this variable through the ‘Email aliases’ field of the ‘Add user email alias’ action.

Streamlining the Process with xFanatical Foresight Automation Tool

xFanatical Foresight automation tool is a powerful tool that automates various tasks, including adding user email aliases in bulk. With its intuitive interface and advanced features, Foresight Automation simplifies the process and enhances efficiency.

Video Demo

Instructions 

Rule Creation

  1. Log in to your xFanatical Foresight account with your Google Admin account. 
  2. Go to the Rules page and click the New Rule button.
  3. Select the Manual trigger from the select a trigger screen.Select the Manual trigger from the select a trigger screen
  4. Click Next.
  5. On the Select an action screen, click the List users action.On the Select an action screen, click the List users action
  6. You will need to select the Email and Email Aliases columns. Keep all other fields at their default settings.You will need to select the Email and Email Aliases columns. Keep all other fields at their default settings
  7. Click Review.
  8. Give a Rule name and click Create.Give a Rule name and click Create

Rule Triggering

  • Click on the Upload Icon to trigger the rule to download the CSV file.Click on the Upload Icon to trigger the rule to download the CSV file

Verifying the Result

  1. A notification will appear in the top right-hand corner. Click on it, then select Show All.A notification will appear in the top right-hand corner. Click on it, then select Show All
  2. Click here to Download the CSV file.Click here to Download the CSV file
  3. Next, open the CSV file and add multiple email aliases for the users.Next, open the CSV file and add multiple email aliases for the users

Now, you need to upload the CSV file:

  1. Go to the Rules page and click the New Rule button.
  2. Select the Data uploaded trigger from the select a trigger screen.Select the Data uploaded trigger from the select a trigger screen
  3. Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed.Click on the upload box and upload the downloaded .CSV, wait for the CSV to be parsed
  4. Click Next.
  5. On the Select an action screen, click the Add user email aliases action.On the Select an action screen, click the Add user email aliases action
  6. Select the Email in the Primary email and Email Aliases in the Email aliases field. Select the Email in the Primary email and Email Aliases in the Email aliases field.
  7. Click Review.
  8. Enter a Rule name and click Create.Enter Rule B name and click create
  9. Before executing the rule, check the status from the Admin Console. You will find that there are no email aliases added to the users.Before executing the rule check admin console

Rule Triggering

  • Trigger the rule by uploading the same CSV file again.Trigger the rule by uploading the same CSV file

Verifying Results

  1. A notification will appear in the top right-hand corner. Click on it, then select Show All.notification will appear in the top right-hand corner. Click on it, then select Show All
  2. You can find the successful rule execution status on the Logs page.You can find the successful rule execution status on the Logs page
  3. Now, you can see the results in the Admin Console. You will find that the email aliases have been added for the users.Now, you can see the results in the Admin Console.

Benefits of Using Foresight Automation for Bulk Email Alias Management

Utilizing xFanatical Foresight automation tool for adding user email aliases in bulk offers several significant benefits:

  1. Time-saving: By automating the process, Foresight Automation tool eliminates the need for manual, repetitive tasks, allowing you to allocate your time and resources to more critical business operations.
  2. Error reduction: With automation, the risk of human error is greatly minimized. Foresight Automation tool ensures consistency and accuracy in adding email aliases, reducing the chances of miscommunication or email delivery problems.
  3. Scalability: Whether you need to add aliases for a handful of users or thousands, Foresight Automation handles the task with ease. Its scalability makes it suitable for organizations of all sizes.

Conclusion 

Efficient email management plays a vital role in productivity and communication. Fortunately, with the xFanatical Foresight automation tool, adding user email aliases in bulk has become simpler and more streamlined. By automating this task, organizations can save time, reduce errors, and enhance their email management capabilities. 

So, why struggle with manual processes when Foresight Automation can do it for you effortlessly?

If you have yet to install Foresight, check out this quick start.

Please visit the  xFanatical Foresight Automation tool to learn more and sign up for a free trial.

Now read other topics related to this one - Add or delete an alternate email address, etc. 

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