In this blog we will learn how to find shared drives with Google Group access.
As a part of an organization, you are required to share documents and collaborate to ensure smooth operations and timely completion of projects. But, sharing these documents, which is an integral part of any company, individually with every member, is a lengthy and tiresome process requiring a lot of time.
So, to simplify this process and avoid all the hassles, you should create a Google Group to communicate and share documents easily. Moreover, when you need to share folders with your Google Groups members, you can easily use the shared drives to give access to all the group members to the contents of that particular folder.
Shared drives are the special type of folders that are created with Google Drive. You can store your files and documents within these folders to share with your group members. But you must have a Google Workspace account for school or work to create a shared drive. In this article, you learn how to find shared drives having Google Group access.
How to create a shared drive and add a Google Group?
Before creating a shared drive, you require permission from your Administrator to perform this action. Here are the steps you need to take–
- Open Google Drive from your computer.
- Click Shared Drives from the left side of your Google Drive.
3. Click New from the top left.
4. Give a name for your shared drive and click Create.
To add a Google Group, you should follow these steps -
- Go to Google Drive and click Shared Drives. Then double-click a shared drive.
- Then click Manage Members from the top. Here, you can add your Google Group as a new member. Also, you can add the individuals’ names or email addresses in this place. The new members get the role of content managers by default when you add them to your shared drive. As content managers, they can edit, upload, move, or delete your files.
3. Then click Notify People to make them concerned about their roles. If you wish you can change their role from the dropdown.
4.Finally, click Send.
How to find a Google Group within a shared drive?
After clicking your shared drive, you will see the name of that drive on the top. Beside that name, you will find a down arrow. By clicking on it, you can see the Manage members. Here, you will see the name of the Google Group who have access to your shared drive. Also, you can change the access level for your members beside their names. So, you need to select a new access level from the down arrow and click Done.
Foresight gives you the chance to learn automation with fun
Foresight is a Google Cloud partner that provides automated solutions for the Google Workspace Admin and the users. It creates automation rules without any coding script. So, you don’t need to learn any programming language to handle the automation workflows with Foresight. It aims to simplify your regular complex business workflows within a few clicks. Thus it includes no-code automation to make the process simple and easily adaptable. As a result, you don’t need to struggle with manual tasks. So you can easily free up more time and focus on other business-related tasks. Thus, Foresight improves your productivity and efficiency. Moreover, it can solve the loopholes of the Google domain Administrators. You can find different use cases of Foresight for different Google Workspace apps and services - Bulk add Calendar Resource Features, How To Share Google Calendar etc.
Conclusion
Finding Google Group access from a shared drive is a simple task. You can learn the procedure from this Foresight blog post. The shared drives allow you to share and collaborate with your team members easily. Also, learn about Foresight and its features. This automation platform helps you to manage your Google Workspace workflows efficiently. So, try a 14-day free trial with Foresight and create a revolution in your regular business workflows. Learn the other related topics like - Manage shared drives as an admin, etc.
