Introduction

This guide explains how to use Trello together with Google Chat and Spaces to improve team collaboration, streamline communication and keep projects on track. Relying on separate tools can slow down your workflow and cause missed updates. By integrating Trello with Google Chat and Spaces, you can manage tasks and chat with your team all in one place.

In this article, you will learn simple steps to connect Trello boards within Google Chat and Spaces to share updates instantly and collaborate more effectively. Whether you're a project manager, remote worker or part of a growing team, this guide will help you unlock the full potential of these tools to work smarter, stay organized and get work done faster.

What is Trello?

Trello is a popular visual project management tool that helps individuals and teams organize tasks, track progress and collaborate more effectively. It’s based on the Kanban method, using boards, lists and cards to represent projects, stages and tasks all in a highly visual and easy-to-use interface.

Why Integrate Trello with Google Chat and Spaces?

Integrating Trello with Google Chat and Spaces brings your task management and team conversations together in one place, helping you reduce context switching and stay focused. Instead of jumping between apps to check updates or assign tasks, your team can receive Trello notifications and discuss project changes all without leaving Google Chat. It’s a simple way to keep everyone aligned, improve response times and streamline workflows across teams.

Key benefits of Trello integration 

  •  Get real-time Trello updates directly in Google Chat.
     
  • Create and manage Trello cards without leaving the chat window.
     
  • Collaborate faster by discussing tasks in context.
     
  • Assign or update tasks quickly during team conversations.
  •  Reduce missed updates by project alerts.
  •  Automate routine notifications to keep your team on track.
  •  Boost productivity with fewer app-switching distractions.

How to Connect Trello with Google Chat and Spaces

  • Step 1: Add the Trello Bot to Google Chat or Spaces
    1. Open Google Chat or the desired Space where you want Trello notifications.
    2. Click on the New chat button and search for Trello and select the Trello bot.
    3.  Select the Trello bot to include Trello in your chat or Space.
      Trello in your chat or Space.
  • Step 2: Link Your Trello Account

    After adding the Trello bot, you’ll be prompted to link your Trello account.
    1. Click the authentication link sent by the bot.
    2. Log in to your Trello account and authorize access.
      Trello account and authorize access
  • Step 3: Subscribe to Boards and Cards

    Once connected, you can subscribe to updates from your Trello boards or specific cards.
    1. Type @Trello subscribe board [board name] to get updates for a whole board.
    2. Type @Trello subscribe card [card name] for updates on a specific task.
  • Step 4: Use Commands to Manage Tasks
    1. @Trello create card "Prepare presentation" due tomorrow — Create a new card with a due date.
    2. @Trello assign @username to "xFanatical post" — Assign a teammate to a card.
    3. @Trello move card "Draft blog post" to "In Progress" — Change a card’s list.
    4. @Trello comment "Reminder: Meeting at 3 PM" on card "Team sync" — Add a comment on a card.

Popular Trello Commands You Can Use in Google Chat

  1. @Trello create card [card name]
    Quickly create a new card in your Trello board. You can add a description, due date and assign members right from the chat.
    Example: @Trello create card Finalize marketing report due next Monday assign to @John
  2. @Trello add comment [card name] [your comment]
    Add a comment to an existing card without opening Trello.
    Example: @Trello add comment Finalize marketing report Please include Q4 goals.
  3. @Trello move card [card name] to [list name]
    Move a Trello card from one list to another to update its progress.
    Example: @Trello move card Finalize marketing report to In Review
  4. @Trello list cards on [board name]
    Get a summary of cards on a particular Trello board, useful for standups or team check-ins.
    Example:  @Trello list cards on Product Roadmap
  5. @Trello help

Use this command to see all available Trello commands directly in Google Chat.

Conclusion

Connecting Trello with Google Chat and Spaces brings your task management and team conversations together in one place. With real-time updates and automatic card tracking, you reduce context switching and boost team productivity. Whether you're planning projects, assigning tasks or reviewing progress, this integration helps keep everyone aligned right inside the chat tools your team already uses. Try it out to streamline your workflow, improve collaboration and stay organized without ever leaving your conversation.

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